Polly Luttrell Email & Phone Number

Work to ensure volunteer recruitment, stewardship, and engagement efforts are managed with efficiency and effectiveness. This includes handling programmatic, administrative, data management and analysis, and operational tasks, as well as event planning and managing special projects.

Orchestrated change management efforts, integrating systems and processes for operational efficiency.Collaborated with stakeholders to manage expectations and ensure buy-in.Developed and executed communication strategies to maintain transparency and minimize resistance to change.Oversaw team restructuring and staffing adjustments, maintaining productivity during organizational shifts.Provided strong leadership and mentorship, fostering collaboration and innovation within project teams.Conducted risk assessments and implemented mitigation strategies to minimize disruptions.Facilitated training sessions to equip staff with skills for adapting to new systems.Monitored project progress and reported updates to senior management and stakeholders.Implemented change control processes to manage scope changes and mitigate risks.Utilized project management methodologies to optimize resource allocation and ensure timely delivery of milestones.

Portland, Oregon, United States

Worked directly with the Global Practice Director to coordinate pivotal firm projects, utilizing project management methodologies and leveraging hands-on experience.Provided comprehensive administrative assistance to streamline project execution and optimize firm operations. Utilized Microsoft Office suite to craft and refine top-tier presentations, proposals, reports, and various documentation.Meticulously tracked and monitored project budgets, ensuring precision in reporting and maintaining consistent communication with stakeholders.Organized and led efficient status calls and client meetings, providing detailed notes and action items.Coordinated client deliverables, serving as the primary liaison for project tracking and fostering seamless team communication.Designed internal SharePoint support sites, lists, and policy libraries. Proactively managed updates, contributing to enhanced organizational efficiency and knowledge management.

Strategized and led a large-scale internal project to digitize over 1200 paper files, implementing meticulous planning and execution strategies to ensure project success.Implemented risk mitigation strategies to identify and address potential obstacles, ensuring smooth transition to digital files while minimizing disruptions to operations.Engaged stakeholders effectively through clear and consistent communication, keeping them informed of project milestones and addressing concerns promptly.Maintained thorough documentation throughout the project lifecycle, providing transparency and accountability, and facilitating knowledge transfer.Provided insight about the significance of digitized files to ensure seamless access to essential data for continued business operations and client service.Managed diverse office operations, encompassing document production (Excel reports, Word documents, PowerPoint presentations), receptionist duties, and database maintenance crucial for actuarial consulting.Coordinated schedules for meetings and events, optimizing resources to meet organizational needs and ensuring seamless operations.Handled client correspondence promptly, prioritizing urgent matters to support efficient operations and maintain client satisfaction.Facilitated financial tasks, including accounts receivable and accounts payable, ensuring timely payments and financial compliance.

Coordinated a diverse portfolio of small and large-scale (1,000+ attendees) events and fundraisers for Quaker Steak & Lube restaurant franchise.Managed digital communications strategies and social media content to bolster the online presence of 10+ regional locations.Provided comprehensive administrative and creative support to the Marketing Director, contributing to the successful planning and execution of company-wide campaigns.Demonstrated exceptional leadership by effectively managing a team of 30+ employees, prioritizing excellence in customer service and fostering continuous team development.Conducted thorough prospect research and coordinated targeted sales initiatives to drive business growth.Facilitated lucrative sponsorship agreements and cultivated strategic partnerships to enhance brand visibility and drive revenue growth.

Assisted government and education accounts with technology purchases. Focus on understanding individual client needs and budget restrictions. Completed outbound prospecting and sales calls.