Danielle Porter Email & Phone Number

Huntsville, Alabama, United States

I oversee daily administration of contracts, tracking all developments including start-up and close-out activities within the CLM system. I establish flow-down strategies that elevate the performance of all contract clauses and analyze terms and conditions to ensure that all purchase requisitions submit to required approval processes. During my tenure, I developed a scalable process to drive excellence in work planning, execution, quality assurance, data management, and vendor and subcontractor performance. In this client-facing role, I implement continuous process improvements to elevate communication with internal clients. Additionally, I cross-trained members in Costpoint and Salesforce and created approval groups to refine all tendering activity.

San Antonio

In this role, I executed administrative oversight which encompassed document control, order entry, invoicing, accounts receivable, and accounts reconciliation. I expedited claims recovery, monitored Gross Profit percentage (GP%), and performed periodic audits. I managed the contracting life cycle and interfaced with vendors to monitor contract performance. I established Key Performance Indicators (KPIs) to ensure contract efficiency, effectiveness, risk management, and compliance. Additionally, I embedded tracking processes for the entire fulfillment lifecycle from initial order entry to production and delivery.

San Antonio

I enforced accountability for all data entry, records management, and tracking of progress reports. As the primary point of contact for all invoices, I replied to inquiries regarding accounts receivable, pricing, and payment terms. I provided comprehensive support to three project managers and tracked the project life cycle for concurrently running projects. I prepared AIA contract documents and managed all document control activities. Additionally, I attended project meetings and assisted in preparing cost proposals, and basic agreements to ensure best value with minimal risks.

•Daily issued, completed, and closed purchase orders to maintain incoming HVAC equipment for construction, tenant-finish out, and government departments•Established and maintained effective working contacts and partnerships with vendors•Utilized highly skilled written and verbal communications when corresponding with management, co-workers, customers, and vendors •Produced daily open purchase order information report to management and accounts payable •Communicated with vendors about company shipment receiving hours•Exhibited great customer service in person and over the phone by responding to customers in a timely, courteous, knowledgeable, and helpful manner•Utilized quantitative skills when pricing cost of inventory items on requisition forms •Provided administrative support via filing, data gathering, and analytical techniques•Input all inventory requisition orders in the general ledger of the JONAS Construction Software (Enterprise Resource Planning ERP/Supply Chain Management application)•Operated and proficient in Microsoft Office™ Word and Excel•Coded all inventory items and input items in JONAS Software•Created and maintain the Excel spreadsheet of the inventory costs items•Completed stringent deadlines in a face-paced work environment•Professionally answer incoming calls and forward calls to the appropriate staff members •Served as the lead in processing incoming and outgoing mail insuring delivery to appropriate staff members•Resident expert in processing certified mail as well as FedEx letters and packages•Responsible for adding funds to the postage meter machine•Responsible for payment of utility invoices•Created user manual/reference instructional guide detailing administrative assistant duties•Updated Job description duties sheet

Mpa, Public Administration-Homeland Security/Emergency Management

Bachelor Of Arts (Ba), Mass Communication/Media Studies