Amanda Wright Email & Phone Number

United States

Arizona, United States

Arizona, United States

Lake Forest, California, United States

Provide administrative support to senior executives, operations, managers, estimators, field and office staff. Calendar management for multiple Executives. Prepare and maintain organization and flow charts. Schedule executive-level meetings and appointments. Handle confidential information and explain policies when necessary. Collaborate with Executives for Monthly and Quarterly Reports. Develop presentations to send to Corporate Headquarters and Board of Directors (monthly, quarterly, year-end, operations, risk reviews). Plan and execute complex logistics for Executives. Schedule and organize complex activities both large and small scale including annual charity golf tournament, client airshow, luncheons, meetings, reservations, travel (air, hotel, car, transfers), conferences, conference activities, and other miscellaneous department activities as needed. Manage monthly multiple expense reports for Management Team utilizing Concur SAP. Track down receipts, address coding questions, address accessibility issues, and train other employees on Concur as needed. Manage entertainment accounts for clients and vendors. Coordinate and aid in completing accurate and prompt responses for proposals, bid packages and prequalification’s with high profile clients such as SoCal Gas, San Diego Gas & Electric, Pacific Gas & Electric, Marathon Petroleum, etc. Maintain and update extensive database for bid packages such as project experience, resumes, financials, safety stats, legal, insurance certificates, licensing, etc. Work closely with accounts payable and staff for accounting needs.

Lake Forest

Provided direct administrative support to Core Civil Engineering Team and staff of forty professional employees. Coordinated, sent and tracked agreements, subcontracts, addendums and other contractual documents for Core Civil Engineering Team. Reviewed contracts for language, completeness, accuracy and conformity. Proposed and coordinated additions and deletions to agreements. Negotiated contract terms and completed final contract closeout. Processed incoming purchase and change orders. Checked purchase orders and contracts prior to signatures to ensure approved purchase order amounts were accurate. Issued change orders per client needs. Maintained and created project database. Coordinated, responded and tracked certificates of insurance for liability coverage on all current and on-going projects. Prepared bid packages. Reviewed RFP's for required contract and subcontract information and oversaw bidding process and deadlines. Reviewed and organized client requests for proposals. Provided essential support to the staff on behalf of the Human Resources Manager. Assisted with various employee benefit programs such as group insurance, life, medical and dental. Responded to employee questions regarding benefit plans. Coordinated new hire benefits, made appropriate changes for existing employees and terminated benefits for the exit process. Prepared and maintained employee files, compliance and confidentially. Served as a liaison between Principal and Clients. Assisted Principal in preparation of materials for meetings and conferences. Managed and maintained Principal’s calendar and schedule; scheduling internal and external meetings, conferences, special events, telecommunications and travel. Prepared correspondence on behalf of the Principal. Coordinated business licensing with governing agencies. Worked closely with graphic designer to write, build and manage creative marketing materials to attract new Clientele leads.

Huntington Beach, California

Provided direct administrative support to Executive staff and coordinated the office management for thirty professional employees. Coordinated and set up high-level global conference calls, management meetings, domestic and international travel arrangements, calendars and appointments. Managed expense reports and audit process. Gathered and submitted expenses for senior executives, trade and operations. Reviewed expense charges for compliance to assure budgets were maintained. Developed and managed office calendar to coordinate business travel, customer visits, conference room schedule, and employee attendance. Managed domestic transportation, product movement, licensing, government filing and resale certificates to ensure coordination and government compliance with receiving parties. Orchestrated trade and finance meeting planning from early phases of planning to post-meeting support. Activities included cost analysis, vendor negotiation, set-up/audio-visual specifications, off-site activities, transportation, and meal selections. Coordinated detailed bid and tender offers to clients ensuring accuracy and timely submission. Developed and managed database to track and accurately respond to comprehensive urgent time sensitive correspondences.

Anaheim, California

Responsible for all administrative duties for Director of food services and department of fifty, including: phone coordination, file management, spreadsheet support, employment applications, and office correspondences. Coordinated site support at all location for any plumbing, refrigeration, and electrical emergencies. Processed and managed thirty thousand student applications for government meal assistance. Managed daily meal sales reports for forty-five sites and coordinated data check to ensure precise balances and figures for accounting purposes. Coordinated the substitute food service dispatch for all sites.