Purnima Sahdev Email & Phone Number

New Delhi, Delhi, India

•Process complete selection process for various units of UNDP and other UN agencies, housed in UN House;•Monitoring the selection process at all stages and maintain appropriate records and follow up in consultation with supervisor(s) on actual/anticipated issues;•Maintaining rosters of administrative support staff for short-term assignments;•Creating position in the Position management system f/up with GSSU and HQ for same; uploading of vacancies on the website, sharing with other UN organisation / bi-laterals;;•Provide ARGUS rights to staff under various categories to use the ATLAS UNDP ERP system; Focal point-ARGUS•Process payments for the unit and consistent follow-up;•Maintaining updated and relevant HR trackers, statistics and contribute to preparation of briefs/reports on HR matters;

Financial management •Support in the budgetary planning, monitoring; records management, reporting, implementation of administrative, financial and procurement guidelines, in close coordination with the head of office, programme and operations staff;•Preparation, of the annual work plan, (AWP), Budget for CORE and NON-CORE Projects;•Monitoring and analysis of the annual work plans & budget, including revisions, funds flow from various donors•Ensure full compliance of rules and regulations of financial processes, and implementation of the effective internal control framework by maintaining up-to-date financial records; reconcile expenditures, balances•Contributes to recommendations on the improvement of internal controls systems considering the prevailing conditions; •Keeps supervisor abreast of potential problem areas, prepares reports on operational matters as required;Operational Functions (HR & ADMN & PROCU)• Process complete recruitment - selection processes of interns, IC in accordance with rules and regulations• Prepare database of the contracts issued for personnel, procuring goods and services, provide timely alert submission of deliverables and contract expiration & renewals;• Preparation of fund commitments - e-requisitions for good and services, in respect to the budget allocation;•Follow-ups with vendors for timely submission of deliverables and ensure on-time processing of payments of invoices, timely closure of the PO and liquidation of unspent balances.•Submission of Travel Request in system and settlement of TC in system;•Prepare procurement plans for the unit and ensure its implementation;•Ensure proper management of Inventory management i.e. assets, equipment, publications etc.•Ensure full compliance of procurement activities, rules, regulations, policies and strategies; implement effective internal control, proper functioning of a client-oriented procurement management system;

New Delhi, Delhi, India

•Maintain liaison and close working relations with project staff / units in the New Delhi office, relevant staff / units in the Regional Office, Headquarters and International Training Centre of the ILO (ITCILO), Turin and with ILO constituents and partners; •Budget management and control – preparation of budgets, monitoring funds utilisation, requesting additional funds requirements if need be to the concerned unit; submission of necessary financial reports; applying expertise and eye for details in handling queries and issues;•Process hiring of External Collaboration contracts (EXCOLLs), seeking necessary approvals from HRD-Geneva; Hiring of Editors, Vendors; Issuance of relevant contracts under project funding; towards effective resource utilization, strengthening and building capacity for the ILO; assist in hiring of Mid-Term Evaluators; •Processing of payments, in lieu of performances and due deliverables, issuance of necessary certificates;•Ensure periodic verification of the project assets and prepare relevant documents / disposal certificates in line with the ILO policy on disposal;•Focal point of ITC-ILO Turin office, in New Delhi to provide all the administrative, financial and logistics support for all trainings and workshops conducted in India. Providing timely and effective administrative support to ensure travel, security, visa, FRRO clearances are well established and in order; also coordinate with ILO constituents, Ministry of Labor and Employment, Employer Organisations, Trade Unions and partner agencies on Donor visits, high level Ministerial visit; exercising sound judgment with due respect for diversity;

New Delhi, Delhi, India

•Administrative and financial support provided to a team of 15 officials raising funds for UNICEF India office.•Preparation of the unit’s result-oriented work plans;•Monitor allocation of funds / budget sheets in respect to funds received from regular resources (RR), other sources (ORR), support budgets and; FDP funds; managed Loans granted to other sections from incomes generated through donations, maintain a complete status on loans to other section / field offices; provide charge code for various activities outlined per work-plan; •Compliance focal point for processing funds commitment, fund reservations for the section; process liquidation DCT funds; prepare Purchase Requisitions converted to contracts for partners / vendors / individual contractors, process invoices.•Ensure maintenance of up-to-date and accurate administrative records and reports including an organised filing system;•Back-up staff for Country Rep and Deputy Representative Programmes and Operations in lieu of their Executive Assistants.

New Delhi, Delhi, India

•Logistics and administrative support to the International officials positioned at NPSU, such as Planning Officer, WHO-HQ consultants, including providing administrative briefing to experts on short- and long-term visit such as Temporary International Professionals, Technical officers, STOP, TAPs, etc; on polio eradication initiatives•Sound contribution towards improvement in administrative support services; ensuring travel and security arrangements are well established and in order, •Process consultant contracts, suppliers request, travel request for issuance of contract, salary per-diem and e-tickets; Settlement of travel claims of Management and Internationals staff deputed at NPSU in GSM;•Updating project reports in lieu of the donor’s funding’s received from Rotary, CDC Atlanta, Japanese grant, World bank and etc; •Prepare and monitor management activity plan, seeking updates on implementation of the immunization rounds with the state’s 7 Regional Coordinators, briefing and accompanying STOP, consultants for immunization rounds specifically in high risks areas of UP and Bihar;•Provided overall support for the IEAG meetings, US Secretariat visit, RD visits for the India country programme,•Effective working relations are maintained with other agencies, local authorities and implementing partners. •Assisted Planning Officer in preparations of ERRs; and parliament replies to Government of India on the PE programme

New Delhi, Delhi, India

•Logistics support for the Polio eradication programme, supported Deputy Commissioner on Projections on vaccine requirements, usage and target beneficiaries for various National Immunization Rounds and additional mop up rounds.•Planning execution in respect of issuance of release orders/consignee list/stocks balances/vaccine delivery from indigenous and offshore manufacturers to suppliers and from Medical Store Depots based in Chennai, Kolkatta, Karnal and Mumbai; post clearance of samples from CRI-Kausali, testing laboratory of OPV samples.•Managed in-country supplies of oral polio vaccines, through indigenous and offshore sources; •Assisted Planning Officer in submission of the donor proposals for the Govt of India GPE,•Assisted in preparation of replies to parliament questions.

Master Of Business Administration - Mba, Finance, General

Diploma, Logistic & Supply Management

Diploma, Computer Programming, Specific Applications

Bachelor'S Degree, Business/Commerce, General