R Stevens Email & Phone Number

Washington Dc-Baltimore Area

Washington, District Of Columbia, United States

• Coordinate daily calendars of senior managers & serve as back-up to the company President• Plan appointments and events, including the Executive Team Leadership Offsite• Act as the point of contact between executives and employees/clients• Input all department invoices for payment into the People Soft/E-pro system• Make travel arrangements for the company President• Manage all team offsite meetings, in-house and in external locations• Respond promptly to managers’… Show more • Coordinate daily calendars of senior managers & serve as back-up to the company President• Plan appointments and events, including the Executive Team Leadership Offsite• Act as the point of contact between executives and employees/clients• Input all department invoices for payment into the People Soft/E-pro system• Make travel arrangements for the company President• Manage all team offsite meetings, in-house and in external locations• Respond promptly to managers’ queries• Facilitate internal communication (e.g. distribute information and schedule presentations)• Suggest more efficient ways to run the office and troubleshoot malfunctions• Manage executive payroll sheet, as well as monthly p-card reconciliation Show less

Camp Springs, Maryland, United States

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Washington D.C. Metro Area

• Managing appointments, completing expense reports, composing and preparing correspondence that is sometimes confidential, editing documents, arranging travel itineraries, supporting the planning meetings and events, organizing electronic files, and compiling documents for travel-related meetings.• Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO & Executive Team, including those of a sensitive and confidential nature. Determine appropriate course of… Show more • Managing appointments, completing expense reports, composing and preparing correspondence that is sometimes confidential, editing documents, arranging travel itineraries, supporting the planning meetings and events, organizing electronic files, and compiling documents for travel-related meetings.• Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO & Executive Team, including those of a sensitive and confidential nature. Determine appropriate course of action, referral, or response.• Deliver proactive, highly organized support for the team, Executive team and Executive support team• Manage key projects assigned by the CEO & members of the Executive Team• Works with Executive Recruitment Firms to assist & coordinated the hiring process for key leadership positions • Act as a principal point of contact for internal and external clients• Manage the company’s “Cares Team” to help employee’s celebrate personal milestones and comfort in times of need• Manage the Executive office budget, expense reports as well as assist in planning the staff retreat• Manage and coordinate all Executive level weekly meetings, internal & external• Serve as the personal assistant to the CEO Show less

Washington D.C. Metro Area

•Stage-manage complex calendar management, completing expense reports, composing and preparing confidential correspondence, editing documents, arranging travel itineraries, supporting the planning meetings and events, organizing files, and compiling documents for travel-related meetings.•Research, prioritize, and follow up on incoming issues and concerns addressed to the President and/or Vice President of Strategy, Learning, and Impact, including those of a sensitive and confidential… Show more •Stage-manage complex calendar management, completing expense reports, composing and preparing confidential correspondence, editing documents, arranging travel itineraries, supporting the planning meetings and events, organizing files, and compiling documents for travel-related meetings.•Research, prioritize, and follow up on incoming issues and concerns addressed to the President and/or Vice President of Strategy, Learning, and Impact, including those of a sensitive and confidential nature. Determine appropriate course of action, referral, or response.•Drive all administrative efforts as it relates to the Board of Directors. Maintain discretion, confidentiality, respect, and good judgment regarding all matters pertaining to the board. Develop agendas and formulate supporting materials for Board calls and meetings and associated follow up activities. Take minutes, provide summaries, and track action items.•Support management of contracts, invoices, sponsorships, and grants that come from the President’s office and the Strategy, Learning, and Impact team•Act as a 'barometer,' having a sense for the issues taking place in the department environment and keeping the leadership updated. •Keep track of upcoming obligations by meeting with associates/assistant from each, program & operational, to prepare a weekly briefing memo for the President & VP on important developments from each department•Connect with EA/PAs across the parent company, in several different time-zone, to keep the President & VP on top of Board members & other TOG executives’ meetings & travel to DC Show less

National Harbor, Md

•Orchestrated an extremely active, complex calendar (professional/personal) of COO appointments with multiple, shifting priorities and scheduling, including organizing meetings, conference calls, and videoconferences. •Monitored COO’s in-box and paperwork flow for legal to make sure that timelines are met, by reading, sorting & archiving emails creating several inboxes using an external jump drive for security.•Gathered documents relevant to planned meetings and prepares meeting agendas… Show more •Orchestrated an extremely active, complex calendar (professional/personal) of COO appointments with multiple, shifting priorities and scheduling, including organizing meetings, conference calls, and videoconferences. •Monitored COO’s in-box and paperwork flow for legal to make sure that timelines are met, by reading, sorting & archiving emails creating several inboxes using an external jump drive for security.•Gathered documents relevant to planned meetings and prepares meeting agendas & minutes.•Ensured that the COO’s schedule is followed and respected.•Worked closely and effectively with the COO to keep him well informed of upcoming commitments and responsibilities, following up appropriately during & evening check-ins.•Closely coordinated & monitored air and hotel reservations, kept TSA, passport and visa applications up to date as necessary.•Compiled documents for travel-related meetings; and completes related expense reports.•Assisted COO in preparing legal filings & gaming license documents directed to Company regulators, and other stakeholders.•Maintained a high level of confidentiality and honored the company’s integrity and trade secrets.•Provided a bridge for smooth communication between the COO and the Regional team – demonstrating leadership to maintain credibility, trust and support with management and staff.•Maintained administrative approvals, including invoices, expense reports, comp reconciliations, and the executive office budget.•Embraced 'gatekeeper' and 'gateway' role, creating win-win situations for direct access to the COO’s time and office.•Interfaced with the Company’s official Liaison to the Board of Directors; Board members; and/or representatives of Board members regarding scheduling, agendas, requests to the COO, etc.•Handled situations where independent judgment is exercised, thereby relieving the COO of extraneous matters.•Management Duties: Supervised two front desk employees Show less

Washington D.C. Metro Area

•Served as the master scheduler and administrative coordinator for the VP, Government and Community Relations, by managing the VP’s calendar, including setting up Hill appointments, scheduling internal and external meetings, resolving conflicting priorities, and ensuring that the VP is on time, organized and prepped on the meeting agenda, while managing the day-to-day operations of the GCR team•Prepares and manages annual budget with VP for 20 different cost centers and conducted budget… Show more •Served as the master scheduler and administrative coordinator for the VP, Government and Community Relations, by managing the VP’s calendar, including setting up Hill appointments, scheduling internal and external meetings, resolving conflicting priorities, and ensuring that the VP is on time, organized and prepped on the meeting agenda, while managing the day-to-day operations of the GCR team•Prepares and manages annual budget with VP for 20 different cost centers and conducted budget reviews with directors and VP throughout the fiscal year •Ensures proper meeting setup for GCR meetings, including staff meetings and Board Advocacy Committee, legislative meetings and other related committee meetings, both on- and offsite. Coordinates room reservation, setup, catering needs, conference calls and A/V equipment setup •Prepares payment vouchers, including staff and committee reimbursements, invoices for outside vendors, and credit card payments for VP & GCR staff on a timely basis. Obtains appropriate authorizations and forwards approved vouchers to accounting for payment for the entire Government and Community Relations team. Retrieves, prints and distributes monthly financial reports using FRx Drilldown •Provides prompt responses to information requests from AIA members, officers, Board of Directors, government leaders and members of the public on behalf of the GCR team•Assists with ArchiPAC, the AIA’s political action committee, by processing donations, ensuring fiscal balance, and helping development fundraising activities at annual conferences and meetings•Manage the timesheet system to ensure timely authorization and submission of all departmental timesheetsto provide general office management support such as ordering •Organize and manage special projects assigned by the VP, including SharePoint •Committees: Member of Culture/Human Resources cross-departmental committee Show less

Washington, Dc

•Coordinated all travel arrangements, maintained calendar updates and contact list, tracked receipts and submitted expense requests and authorization forms, reviewed materials and responded to questions in advance of them going to the Executive Director •Managed and coordinated all conference/trustee meeting arrangements according to the direction ofExecutive Director or Deputy Director; maintained logistics correspondence; distributed pre-conference/meeting materials (logistical… Show more •Coordinated all travel arrangements, maintained calendar updates and contact list, tracked receipts and submitted expense requests and authorization forms, reviewed materials and responded to questions in advance of them going to the Executive Director •Managed and coordinated all conference/trustee meeting arrangements according to the direction ofExecutive Director or Deputy Director; maintained logistics correspondence; distributed pre-conference/meeting materials (logistical letters, etc.); received, tracked and replied to RSVPs; and set up and closed out meetings, seminars and conferences•Received all guests for the Executive Office, including government officials, religious leaders, business groups, community groups, and other visitors requiring assistance with tact and diplomacy•Maintained important Executive Director records including (but not limited to) general office files, chronology files, subject files, Rolodex files, mailing database and program files •Management Duties: Supervised Executive Suite staff (EA to the COO & Special Assistant to the E.D.) Show less

Washington, Dc

Maintained calendar and appointment schedule for Vice President/Executive Director, as well as staffing the monthly Executive Committee and Foundation Board of Directors meetings.