Accounts Payable, Construction Pay Application process, AIA process, Contract Proofreader, Bank Reconciling, State Sales Tax reporting, Accounts Receivables

Receive incoming product. Audit scanned merchandise from vendors. Call departments to pick up their deliveries

Assist customers with finding product they are looking for. Stock shelves in the baby department, toy department, and apparel department.

Review delivery invoices for correct quantities and pricing. Review the driver’s truck inventories and communicate with the drivers regarding and discrepancies with inventories, customer invoice issues, and missing invoices/vendor receiving documents. Close completed routes so invoices will be sent out to customers. Communicate with sales representatives regarding pricing issues.

Review incoming invoices for due dates and discount dates. Match receiving documents with purchase orders and put with correct invoices. Communicate with purchasing agent price discrepancies or quantity issues. Key corrected pricing for finished product (product bought and ready to sell) and ingredients (items bought to make product) into the AS-400 so correct pricing is available to the division controller for updating next month’s customer cost of product. Vouch all invoices with detail to customer name and address along with correct general ledger number. Review all branch location invoices for accuracy. After review of invoices by General Manager, key all invoices into the Great Plains Microsoft payable system. Scan keyed invoices along with the corresponding bar-code page that printed after keying for corporate in Springfield, MO for payment. Review vendor statements. Look up all questioned payments by the branch locations. Answer any questions regarding payables that our branches may have. Coordinate with branch locations on closing schedules.

Match all receiving documents to purchase orders. Match all incoming invoices to matched receiving documents and purchase orders. Key all invoices into Prophet 21. Give invoices with pricing or quantity discrepancies along with green bar report to purchasing agent. Match all completed invoices to checks that have been run for accuracy. Reconcile all vendor statements. Run all month end reports for entire company and distribute. Answer all vendor questions regarding payment.

Reconcile freight billing. Handle customer returns by sending product back to manufacturer for claims. Send purchase orders out to vendors via fax or email. Cycle counts once a month.

Answer all incoming calls and transfer to appropriate personnel. Greet guests.