Rachel Lipton Email & Phone Number

New York, NY, US

New York, New York, United States

New York, United States

• Develop and execute recruitment strategies that broaden participant networks
• Increase program participant numbers nationally using creative engagement tactics
• Craft outreach language, pursue new partnership opportunities, maintain user database
• Devise and implement systems for recruitment data collection, tracking, and reporting
• Collaborate with all departments including Programs, Communications, and Data teams

New York, New York, United States

• Collaborate closely with Producers, Accountants, and General Managers to manage the finances of multi-million-dollar Broadway entities.
• Contribute to strategic financial planning, generating financial reporting, and actualizing budgets.
• Track investments, circulate financial statements to investors, distribute return of investment and profit payments.
• Oversee and facilitate online banking management, including opening bank accounts, monitoring balances, initiating, reviewing, and approving funds transfers and ACH/electronic wire payments, liaising with bank.
• Reconcile bank accounts and credit card statements on a monthly basis; assemble full receipt backup for all credit card purchases.
• Administer bill payments weekly for services; meticulously record all bank account activity in QuickBooks, ensuring an organized and complete general ledger.

New York, New York, United States

Greater New York City Area

• Assisted the Director of Facilities and Capital Planning and the Manager of Theatre Operations in managing the day-to-day operations and long-range capital planning of 5 theaters, 3 floors of rehearsal studios, and 2.
• Primary responsibilities included helping plan and execute capital projects; processing all facilities and operations invoices on a weekly basis; scheduling repairs; arranging facility orders and requests; aiding in.
• Liaised with 160+ facility vendors, serving as their point of contact.
• Developed and continuously updated digital database and spreadsheets for invoice, proposal, and contract tracking.
• Contributed to devising new facilities and operations protocols, procedures, and processes such as a establishing a formalized digital system for maintenance/emergency requests; instituting quarterly walk-throughs at.
• Served as Assistant Project Manager on all capital projects by assisting the Director of Facilities and Capital Planning with coordinating and scheduling with construction management, contractors, architect, design.

Greater New York City Area

• Served as Roundabout’s first Facilities/House Management Apprentice, collaborating with the Chief Administrative Officer and Director of Facility Operations to devise the structure of this role; initiated the creation.
• Closely assisted the house managers, Chief Administrative Officer, and Director of Facility Operations in managing the operations of 5 theaters, 3 floors of rehearsal studios, and 2 office locations.
• Primary responsibilities included processing all facilities and operations invoices on a weekly basis; scheduling repairs; arranging facility orders and requests; helping plan and execute capital projects, etc.
• Maintained an extensive filing system, including 160 vendor files and 300+ facilities, operations, and capital project files; developed a digital database for tracking invoices, significantly streamlining processing.
• Trained as a House Manager/Associate House Manager at each theater; acted as a substitute Associate House Manager when needed, utilizing Tessitura to generate House Reports.
• Carried out special projects including coordinating first aid/CPR/AED training for all administrative and theater staff and composing comprehensive reports for insurance claims.

New York, New York

Greater Philadelphia Area

• Greet and advise customers, assisting with all their shopping needs.
• Demonstrate expert customer care through fostering connections and promoting the company brand.
• Arrange and inspect all merchandise to ensure a positive shopping environment.
• Operate cash register and monitor all sales

Greater Pittsburgh Area

• Assistant Stage Manager and Stage Manager for various University of Pittsburgh Theatre Arts Department productions (ASM Shows: Urinetown, Good Kids, Rhinoceros, Parade; SM Shows: The Most Massive Woman Wins, Marie.
• Supervised and coordinated all aspects and logistics of production; collaborated with designers, directors, actors, and technicians, organizing their various contributions and facilitating design and production team.
• Created and coordinated rehearsal and performance schedules, devised and distributed production paperwork, and executed and delegated responsibilities to ensure an efficient stage production.
• Led all technical and dress rehearsals; called all show cues during performances and maintained artistic elements of the production.
• Governed backstage action throughout performances to ensure smooth transitions between and within scenes.

Greater New York City Area

• Assisted with planning and implementing of all company management duties for Lincoln Center's international performing arts festival.
• Managed approximately 600 artists and production professionals, demonstrating and ensuring expert artist care.
• Arranged artist travel and hospitality; created welcome packets, guides, and itineraries.
• Created, maintained, and updated security lists for each performance venue.
• Organized all backstage hospitality needs for each production (ex. determined what was provided at each show, created the items-to-buy list and ensuring we stayed within our budget, coordinated hospitality at all of.
• Supervised artist events, such as opening night parties, etc.

Greater Pittsburgh Area

• Coordinated and assisted with fundraising activities including research, special events, and developing relationships with donors; helped draft and send acknowledgement letters to donors.
• Organized the silent auction for the annual gala fundraiser, including acquiring and assembling donated items and recruiting attendees to bid on items at the event.
• Assisted with house management duties during performances.
• Orchestrated general office duties including maintaining and updating patron database on PatronManager.
• Conducted research projects for internal company use (such as industry-related research) and historical, show-specific research (such as biographical information about the playwright, etc.); wrote program notes based.

Greater New York City Area

• Organized and implemented scheduling of all auditions and appointments through direct outreach to agencies and talent.
• Managed phones and other general office duties including headshot/resume filing and updating the performer/company database on Filemaker and Dropbox.
• Conducted project-specific research (ex. researching performers, audition venues, and looking for new talent through academic performance programs, etc.)
• Assisted during audition sessions by setting up materials, communicating with talent, and accommodating the creative team.

Lakewood, PA

Greater Philadelphia Area

• Worked closely with the Producing Artistic Director, General Manager, and Director of External Relations, completing tasks in these areas (ex. sorting and preparing financial documents for an upcoming audit, sending.
• Managed phones (box office and general office lines); handled and processed all single ticket and subscription sales.
• Conducted general office duties including maintaining and updating patron, subscriber, and company database files.

Greater Philadelphia Area

• Promoted Mainstage show through multiple forms of outreach, including cold-calling, emailing, and distribution of promotional materials.