Rachel Taylor Email & Phone Number

United Kingdom

Denham, England, United Kingdom

West Drayton

Secretarial support to Commercial Director and direct reports• Responsible for the admin and secretarial support of the CVT Business Unit (50+).• Maintain Commercial Director's electronic diary and those of his direct reports.• Make sure all electronic dairies are visible across whole CVT team.• Support efficient running of the department and help set up induction for new starters. • Arrange 500 or more reservations p.a. (whilst keeping costs to a minimum), and ensure… Show more Secretarial support to Commercial Director and direct reports• Responsible for the admin and secretarial support of the CVT Business Unit (50+).• Maintain Commercial Director's electronic diary and those of his direct reports.• Make sure all electronic dairies are visible across whole CVT team.• Support efficient running of the department and help set up induction for new starters. • Arrange 500 or more reservations p.a. (whilst keeping costs to a minimum), and ensure parking, flight, hotel details are entered into electronic dairies.• Organise upwards of 100 meetings p.a. • Set up of video conferences, Same-Time meetings & telephone conferences.• Manage company credit card within budget, file and submit monthly report.• Develop comprehensive knowledge of CTG organisation and individual responsibilities. • Communication with Senior Managers in Germany on a regular basis.• Assistance in the setting up team building events through-out the year.• Support & maintenance of CVT events compliance log, ensuring process is followed.• Keep CVT charity log of donations up to date, charity numbers balance available. • Maintenance and communication of all relevant monthly reports on CVT Management SharePoint site.• Use of CRM for Mailings, customer records, telephone contacts. • Direct customer telephone calls to appropriate personnel if unable to handle the enquiry.• Pass enquiries from Conti website to marketing or relevant department to respond to.• Cover other PA's when on annual leave.Marketing Support:• Support Marketing department to arrange customer events, and shows/exhibitions plus communication/booths/stands as required.• Collate, manage and edit training centre course material.• Help updating CRM and the data quality.• Market/Customer/Competitor research and analysis plus small projects.• Upload and manage articles onto intranet. • Polish PowerPoint presentations and data visualisation workbooks. Show less

Langley

Watford, United Kingdom

Manage complex calendar and scheduling requirements internationallyOrganize and plan International travel, including creating and owning itineraries that can often be very complex Organize, prioritize and handle time-sensitive, confidential information and ensure appropriate action is taken, including inbox management. Manage various other projects for the executives and companyPrepare various correspondence and documents for executives; edit and proof correspondence and… Show more Manage complex calendar and scheduling requirements internationallyOrganize and plan International travel, including creating and owning itineraries that can often be very complex Organize, prioritize and handle time-sensitive, confidential information and ensure appropriate action is taken, including inbox management. Manage various other projects for the executives and companyPrepare various correspondence and documents for executives; edit and proof correspondence and documentsTrack and drive completion key deliverables and follow up on outstanding executive action items Work with Finance to track goals, headcount, and budgetsHandling personal requirements for CEOStreamlining processes throughout the company.Overseeing contracts from suppliers and negotiating on prices and schedulesHR support, oversee new starters within the company, liaising with the external HR consultants on delicate personnel matters, typing up contracts, tracking HR paperwork. Office Management, including stationery ordering, liaising with the IT company, facilities management. Payroll, ensuring all details are collated and tracked and feed through to payroll agency, dealing with any queries regarding payroll or childcare vouchers. Show less

Hayes, Middlesex

Executive Assistance:Arrangements for Board MeetingsMaintenance/Update of Corporate Governance and Operations manualsTaxi and limo bookings for Directors and ExecutivesArrangements and assistance for overseas visitors inc. hotels, limos, restaurants etc.Minuting of Managers’ and other company meetings as requiredEvents: Fujitsu Innovation Gathering, Fujitsu World Tou, Fujitsu Forum – MunichPlan content, liaise with PR Company re advertising. Arrange… Show more Executive Assistance:Arrangements for Board MeetingsMaintenance/Update of Corporate Governance and Operations manualsTaxi and limo bookings for Directors and ExecutivesArrangements and assistance for overseas visitors inc. hotels, limos, restaurants etc.Minuting of Managers’ and other company meetings as requiredEvents: Fujitsu Innovation Gathering, Fujitsu World Tou, Fujitsu Forum – MunichPlan content, liaise with PR Company re advertising. Arrange facilities and set up/close down. Plan itineraries for the event.Travel Arrangements:Flight, hotel, rail, car hire bookings and currency orders for all staff, Assist staff with obtaining Visa'sBusiness Administration:Updating and Maintenance of Company Policies and Guidelines under direction of Legal AdviserAssistance to Legal Adviser in preparation of contracts, NDAs, consultancy agreements etc. and responsibility for filing/maintenance of sameAssistance to Legal Adviser with Patent Filing and Incentive systemsMaintenance and management of Company Database and mailingsMaintenance of Business Visitor LogHR/Staff Welfare:Assistance with recruitment in consultation with relevant manager to include issue of advertisements, contact with agencies, arrangements for interviewsProvide assistance to candidates and new staff in relation to e.g. temporary accommodationManagement of online Leave application systemArrangement of Company social eventsGeneralAct as Company H&S OfficerArrange annual flu vaccinationsStationery, business card and letterhead orderingArchive maintenance and storage arrangementsOrdering and maintenance of Company LibraryMail and courier distribution and dispatchData Controller & Licence-holder for CLA Show less

Holborn, London

Proactively support the transport leadership team Manage complex calendar and scheduling requirements InternationallyOrganize and plan International travel, including creating and owning itineraries that can often be very complex Organize, prioritize and handle time-sensitive, confidential information and ensure appropriate action is taken Manage various other projects for the executives and companyManage, and coordinate with, assistants throughout the team and across the… Show more Proactively support the transport leadership team Manage complex calendar and scheduling requirements InternationallyOrganize and plan International travel, including creating and owning itineraries that can often be very complex Organize, prioritize and handle time-sensitive, confidential information and ensure appropriate action is taken Manage various other projects for the executives and companyManage, and coordinate with, assistants throughout the team and across the company Prepare various correspondence and documents for executives; edit and proof correspondence and documentsTrack and drive completion key deliverables and follow up on outstanding executive action items Work with Finance to track goals, headcount, and budgetsOrganize and drive key team and company-wide events including organization, including all hands, off-sites and team-building events Show less

Hayes, Middlesex

See above job details.

Uxbridge

Lettings/Events:Aspire – 2 day event for 300 pupils to experience Higher Education. Solely organise 11 workshops and oversee all arrangements for the days. Careers Day – 1 day event for 3000 students, to view 35 Employers and Universities exhibiting stands and oversee all arrangements for the day.Enrolment – Coordination of all full time and part time enrolment over 5 weeks for up 4000 students. Organise arrangements for the actual event, including staffing, resources, health and… Show more Lettings/Events:Aspire – 2 day event for 300 pupils to experience Higher Education. Solely organise 11 workshops and oversee all arrangements for the days. Careers Day – 1 day event for 3000 students, to view 35 Employers and Universities exhibiting stands and oversee all arrangements for the day.Enrolment – Coordination of all full time and part time enrolment over 5 weeks for up 4000 students. Organise arrangements for the actual event, including staffing, resources, health and safety and pre enrolment meetings.Conferences – Arranging facilities for external customers.Meetings – Arranging and co-ordinating meetings for internal and external personnel.Training co-ordination – Fulfilling the requests of external customers on request of training facilities.Can Do – Coordination of room booking, facilities and arrangements for the day.Front of HouseStaff Responsibility - Lead a team of 10 members of staff including Receptionists, Print Room Technicians and AV Technicians. Appraising and target setting.Customer Care: Make sure the reception areas are kept clean, tidy and welcoming. Service levels are met and exceeded.Dealing with enquiries from staff, students and visitors.Budget control for numerous different sections.Recruitment – Draw up job descriptions, short listing and interviewing new staff.Personnel Records – Recording absences and organising staff cover.Training – Train all new staff and current staff on policies and procedures and updating on staff on changes to policies and procedures.Post – Ensure all post is sent out correctly by reception and incoming post is dealt with appropriately.Print Room/AV: Ensuring Health and Safety standards are met. All staff and students needs are met. Show less

Uxbridge

Diary managementAttendance recordsTyping of confidential lettersTaking and distribution of minutesOrganising meetingsCoordinating eventsPutting new procedures in place and updating them where necessary and inline with procedureTraining new staff in administrative procedures and other related tasks.

Rickmansworth

Change of tenancy documents. Updating tracking documents to keep information up to date. Making appointments for inventories to be done. Sending letters to tenants dealing with rent increases or debt collection. Chasing outstanding paperwork or information. Utility queries and insurance claims. Dealing with Business Development Managers, tenants and external customers. Looking after personnel files. Recording all types of absences, updating Managers with the… Show more Change of tenancy documents. Updating tracking documents to keep information up to date. Making appointments for inventories to be done. Sending letters to tenants dealing with rent increases or debt collection. Chasing outstanding paperwork or information. Utility queries and insurance claims. Dealing with Business Development Managers, tenants and external customers. Looking after personnel files. Recording all types of absences, updating Managers with the situation. Sorting and helping with the licensing system. Updating the in house access database with new information. Putting procedures in place. Show less

Gerrards Cross

Responsible for general property matters including property repairs and maintenance.Utility queries.Query resolution. Insurance claims. Control of repair budgets New product installations. Providing a first class customer service to our tenants, Business Development Managers and contractors on a daily basis. Ensuring To Let Boards are put up and removed where necessary. Managing of Environmental Health Notices. Ordering of stationery.