Rahul Kothari Email & Phone Number

Bengaluru, Karnataka, India

Administration• Ensuring the smooth running of the office, including keeping workspaces organized and accessible• Handling and overseeing all employees travel arrangements, operations and prepare expense reports and managing relationships with travel agencies and vendors and petty cash and other financial processes related to administrative operations.• Keeping up with office supply inventory and organizing and maintaining the office filing system.• Acting as the point of contact among executives, employees, clients, and other external partners and format information for internal and external communication – emails, presentations, reports.• Arranging bookings of internal and external meeting rooms, catering, and similar for meetings and team events. • Monitoring costs and expenses to assist in budget preparation and aiding in planning the agenda, for workshops/area visits by handling the logistics of stay, food, and printing, etc.• Maintaining and renew compliance/agreement documents related to admin/facilities related functions such as agreements, contracts, licenses, AMC, various forms etc. and made timely renewalProcurement• Finding suppliers that offer the best value, quality, and delivery schedules• Negotiating contracts with service providers / vendors and resulting in reduction in costs• Raising PR for any new procurement as per procurement policy• Building and maintaining good relationships with suppliersSupporting other Departments• Supporting HR department in onboarding new employees and taking exit interviews of employees and any other administrative tasks as and when required

Jaipur, Rajasthan, India

• Guiding and overseeing department supervisors in meeting organizational objectives, including overseeing employee performance.• Managed inventory of office supplies, including ordering and restocking on a regular basis, resulting in reduction in costs• Overseeing the supply chain of products by managing suppliers, coordinating logistics, and ensuring timely delivery of products.• Coordinated official travel for senior management, booking flights, train tickets, accommodations, and private vehicles as needed. • Organizing and maintaining files and records and updating them when necessary• Maintaining product catalogues on e-Commerce websites by uploading new products, updating product information, and ensuring accuracy of product descriptions and pricing.• Arranging bookings of internal and external meeting rooms, catering, and similar for meetings and team events.• Provide assistance in planning the agenda, for workshops/area visits by handling the logistics of stay, food, and printing, etc.• Developing and maintaining strong relationships with suppliers, resulting in improved product availability and competitive pricing.

Jaipur, Rajasthan, India

Mumbai Area, India

• Independently filled GST- GST-3B, GST 1 GST annual return (GSTR-9) of companies and clients• Checked & reconciled GSTR 2A and GSTR 9, coordinated with vendor and supplier• Maintained entries of various types of vouchers, including payment, receipt, journal entries, and expenses, ensuring accuracy and completeness of financial records for the organization• Coordinated official travel for senior management, booking flights, train tickets, accommodations, and private vehicles as needed.• Maintained communication with travel vendors to ensure timely and accurate bookings. Achieved a reduction in travel costs through negotiation and careful planning.• Proof-read legal documents while keeping notes and highlighting the errors• Managed inventory of office supplies, including ordering and restocking on a regular basis, resulting in reduction in costs• Coordinated scheduling of meetings between company officials and clients, managing calendars, resolving scheduling conflicts, and ensuring timely communication• Planned and organized office events, including outings and recreational activities, to promote employee engagement and team building. Coordinated with vendors and suppliers to ensure timely and cost-effective event planning

Mumbai, Maharashtra, India

• Assigned as a dedicated staff of Air France, KLM and Cathay Pacific airlines as a passenger service executive and turnaround coordinator• Executed pre and post-flight work, compiling, arranging, and recording all relevant documents and developing and updating pre-flight briefing sheets by coordinating with various concerned departments.• Checked, verified and recorded relevant documents of passenger (i.e., passport, visa and another document)• Administered all stationery goods which included timely re-ordering and maintaining the requisite inventory• Resolved passenger inquiries about flight arrivals, departure and quickly settled their relevant concern and assisted VIP passengers and passengers with special needs, and mitigated any of their concerns• Coordinated with medical staff and ground crew to provide seamless execution of medical emergencies by following Standard Operating Procedures (SOP)

Advanced Certificate In Business Management, Business Administration And Management, General

Bachelor'S Degree, Business Administration And Management, General

Hsc, Commerce

Ssc, Study