• Responsible for overall management of the SRs; monitoring and financial management of specific grants, monitoring of implementing partners and timely disbursement of grants.• Maintain database that includes, (i) original technical and financial proposal; (ii) signed grant agreement with approved budget; (iii) timeframe and periodicity of reporting; (iv) financial and technical reports along with required back up verification documents; and (v) deliverables and indicators.• Provide guidance to SR’s on policies, procedures and contractual compliance• Analyse and track grant budgets, funds available and disbursements, requesting donor for release etc.• Liaise with appointed external auditors for audit of SRs and review audit reports and make any needed adjustments in the expenditure reported to donors. Also ensure follow up with SRs on resolution of audit observations.• Build and continuously liase with donor organisations and local fund agent and ensure consistent and regular communications on project deliverables and reporting.• Extend support in resource mobilisation activities, especially in the development of budgets in line with concept notes and work plans for various project/programme proposals.

Summary: My job responsibilities include Overall financial management, including vendor, consultant invoices, staff expense reports, invoices, vouchers, purchase orders, short term contracts, GL Codes, common cost allocation, tracking of payments, bank reconciliation, budgets and variance analysis, financial MIS, due diligence report, grant Management- Tranche disbursements and Expenditure tracking, monitoring of Sub Awards, supporting statutory and internal audits.Procurement of goods and services including complex nature.I am proficient in Accounting Software like tally, QuickBooks-ERP and Lawson. I have expert knowledge of MS office, Advance Excel, Presentation tools etc.Specific :Finance: Manage routine financial operations specially accounts payable, preparing and submitting monthly financial reports . Accurately allocating codes, track, and timely process vendor and consultant invoices, and staff expense reports for payment. Manage State office petty cash. Monitor and reconcile travel expenses and project expenses to individual advances.Coordinate with finance staff at India HQ for disbursements . Maintain accounting records compatible with standard accounting practice of Jhpiego and Donor Guidelines.Assist with external/ internal audits and financial reviews by the donors. Maintain and administer inventory system of Jhpiego’s office equipment, materials and supplies. Procurement:Develop and maintain vendor database . Manage large events and workshops in consultation with the Programs teams. Coordinate procurement. Assist in equipment procurement. Assist supervisor in office leasing, lease/ contract renewals and office renovation.Administration:Responsible for managing general up-keep of state office including housekeeping, security, Annual maintenance costs (AMCs) of office equipment, pantry, and office maintenance. Maintain office efficiency, plan and implement office systems, layouts, etc.

Accounting: Oversight of Invoices, vouchers, petty cash, Bank Reconciliation Statement, Accounts Payable, Cash Book Fixed Asset module in QuickBooks and Lawson ERP system. Management of advances and settlements.Funds Management/ Budgetary Control: Participate in RFP for Sub Awards/Evaluation of proposals/selection. Control and Monitoring of Sub Awards, Tracking of Budget Vs Actuals, Variance Analysis and Report, Due diligence report.Responsible for stringent control over funds/ imprest balances minimizing both shortage and/or idle funds balances; compliance with reorder levels for replenishments, preparation and utilization of cash flow statements and forecasting funds for the state office. Assist HQ in collection of data and compilation of budgets. Stringent review of periodic budgetary control and variance reports generated by HQ and obtaining variance clarifications.Procurement: Responsible for procurement activities at state for the requirement of goods and services as per PSI policy and procedures.Administration: Responsible for ensuring upkeep and maintenance of state offices and for travel and accommodation arrangements, logistics for trainings/meetings, leases, vehicles, utilities, security, house-keeping, front office management, receipt/dispatch of mail, etc.Capacity Building: Provide clarifications on A&F guidelines and operational matters to A&F staff at state offices as well as providing training support to field A&F training programs conducted by A&F HO.IT Services: Responsible for implementation of IT polices, providing primary level IT support to state Office.Audits: Responsible for smooth execution of audits at state level by Indian statutory auditors, PSI/W auditors, internal auditors and donor audit including timely and appropriate resolution of observations.

• Participate in RFP for Sub Awards/Evaluation of proposals/selection. Control and Monitoring of Sub Awards, Tracking of Budget Vs Actuals, Variance Analysis and Report, Due diligence report.• Grant Management- Tranche disbursements and Expenditure Tracking. • Process procurement and service invoices of local suppliers and service providers.• Ensure adherence to procurement policies and maintain records related to procurement • Coordinate in house tender committee meetings in accordance with procurement procedures.• Verify the invoice and reimbursement claims of the District Extenders and other staff against fees and expenses and process the payment.• Ensure that staff and office insurances are in place at all times.• Review financial reports of recipients and analyze the variance and recommend to management for taking corrective measures.• Review budget and program expenditure on monthly basis in coordination with the state program representative and state project coordinator• Maintain efficient filing system for the administrative and accounting records• Supervise the day-to-day maintenance of the office for smooth functioning management of inventory records and undertake periodic physical inventory of assets.• Support state program representative and state project coordinator in preparing different presentations, training materials, coverage report as per program needs• To arrange meetings, workshops, and seminars.

Maintaining all financial records (Cash book, Ledger, Balance Sheet etc) on Tally and MIS on M.S Excel/Word with interlinked consolidation of financial statements ready for audit. Bills/Supports verification, Works’ Contract, Salary Sheets, Inventory records and Fixed Assets Register. Responsible for compiling TDS return, annual accounts and audit report.Responsible for compiling periodical MIS reports Monitor accounting systems at the district level networks at regular interval. Training the district level networks in setting-up and maintaining financial, accounting, and administrative systems.