Calendar events bookingStaffing of manpowerPrepare proposals, Design, Food, Customer Service Task Inventory and purchase supplies Venue preparation and closing

Maintain and organise office operations, keep track of procedures, control correspondence, review and approve supply requisitions and to keep operational functions. Up to date trade license, medical, HR visa, banking accounts are renewed and updated in the company records.Keep track on all business incorporations, renewal and license amendment for each free zone and DED clients. Maintain good relationship within free zone authority such SHAMS, Creative City, UAQ, RAKEZ for mutual agreement and commission structure. Maintain office staff by recruiting, shortlisting, orientation and training newly joined employees. Work together with Director to maintain staff positive result by coaching, counseling and discipline employees that could lead to appraisal. Keep track of daily, weekly and monthly expenses of the company. Organize and to make sure meetings and events to attend are up to date for CEO and Director.Booking accommodations and transportation for guest or visitors. Monthly inventory of office stationary and pantry supply.Keep the Admin team updated for any changes with internal system, CRM, accounting tools and make sure necessary training is given if needed. Maintains and update records of all client’s corporate documents with hard copies and soft copies. Issue Invoice, Partners Agreement, quotation and proposal. Coordinate with Office broker lease agreement, facilitate DEWA Bill, office Phone line and internet connection.

Executive Assistant of the Managing Partner - CEOArrange international & local meetings, setting up inbox and personal calendar Arrange Air Ticket and Hotel bookings (local & International)Arrange international & local phone call meetings. Daily reminder of Deadlines, meetings and personal request/concerns. Act as the point of contact between the executives and Internal/External appointmentsDevelop and maintain process for communication across Ops Staff and their supporting team members.Relate with managers and heads of department as may be necessary to follow up on operational matters, on behalf of the CEOWorks with internal teams to obtain an in-depth understanding of the product and the documentation requirementsSupport the business by applying and improving HR processesHandle legal and financial documents with precision, confidentiality, and efficiency

Directly reports to Managing Director. Prepare daily activity of the MD, remind and follow up immediate or urgent meetings. Book and prepare travel ticket anytime needed.Assist PRO with Company quota application, passport renewal of employee, Visa requirement and application. Assist on Clearance checklist and cancellation process Conduct initial interview for applicantsAssist clearance checklist and cancellation processRemind and prepare monthly expenses, or office payables. Coordinate and filling of DEWA bill, Internet Bill, Security deposit of Management. Facilitate meeting and prepare presentation if needed.Mainly coordinate with office or accounts suppliers. Responsible follow up payment/Collection. Issues Quotation Sales Invoice. Supervise delivery schedule and planningSetting up appointment, consistently follow up for quotation negotiate with clients.Handles complains and feedback from company client.Planning a strong foundation with individual growth of each member and encourage to reach, exceed expectation. Supervise task and responsibilities of sales team concerning marketing operations and administrative procedure.Manage the research and strategic planning potential and effective promotional campaigns.Developed and design a fully-integrated campaigns to brand the organization and promote the key products (including new product rollouts and changes to existing products)Standardized sales and marketing documentation area accurate and completed.Gather an effective way to reach target market in Social Media that would result for a good lead generator.Re-brand of corporate entity including creation of new vision, mission, values. Selection and appointment of advertising, branding, brand engagement and digital agencies devise overall marketing, and communication strategy across all product portfolios. Negotiate and conceptualize relationship to both supplier and client.

Assist on recruitment process, application of Work Permit and all necessary requirements. Assist on Clearance checklist and cancellation process Assist PRO with Company quota application, passport renewal of employee, Visa requirement and application. Conduct initial interview for applicants. Handles Insurance of employee, office and vehicle coverage Assist accounting and Payroll (WPS SIF). Tracking attendance in a daily basis. Monitor staff task and responsibilities. Follow up call for client meeting, prepare schedule for viewing both Client and agents.Handles ALL Website portals & Company website publicity and marketing. Coordinate and filling of DEWA bill, Internet Bill, Security deposit of Management. Mainly coordinate with office or accounts suppliers. Monitor Salik usage. Creates the report of Company cars and driver task & responsibility. Responsible for distribution of welcome kit, training manuals for new employees. Assisting employee with salary certificate, company stamping of legal documents. Differently reporting to Sales Manager and Chief Negotiator.Responsible for CRM updates (Propspace)Works on Marketing and Advertising CampaignResponsible on filling the Sale and Lease Properties. Check expiring listings. Update, edit, delete and add Listings.Agent to Agent forms, MOU, Online Emart Forms, Addendum and Tenancy Contract Monitoring.Assist MOU, Tenancy Contract, addendum and Agent to Agent forms

Investment and Insurance Sales (Bancassure)Indoor and Outdoor job location.Able to make a sale, reach quota daily, Weekly, Monthly.Generate Leads, conduct presentation, closing deals.Process insurance policy amendments.Directly reporting to Area Sales Manager.Responsible for after sales report. Verify and report on benefits and paymentManage filing, storage and security of documentsAssist with preparation and advertising of contracts document.