This job entails developing visions and action plans for the Arts Center’s activities in compliance with the objectives set by the Bibliotheca Alexandrina (BA) for cooperating with local and international communities in the field of expressive arts; supervising the execution of the artistic programs—whether the activities organized by the Center or in cooperation with different individuals and institutions; contacting different entities to implement and bring success to the offered programs; and reaching out to the public by organizing training courses and workshops for children and youth covering all fields of arts.

This job entails following up the execution of the Arts Center’s annual program of activities; supervising the action plan of these activities to comply with the objectives of the Bibliotheca Alexandria (BA); taking part in the formulation of an overall policy for the Center’s activity; supervising the organization and implementation of regular artistic projects; ensuring proper workflow; contacting counterpart institutions, locally and internationally; and bolstering the BA’s presence in the international cultural arena.

 Directs and coordinates activities of personnel responsible for formulation, monitoring and presentation of budgets for controlling funds to implement the program objectives of the Arts Center. Directs compilation of data based on statistical studies and analyses of past and current years to prepare budgets and to justify funds requested. Correlates appropriations for specific programs with appropriations for divisional programs and includes items for emergency funds. Reviews operating budgets periodically to analyze trends affecting budget needs. Consults with unit heads to ensure adjustments are made in accordance with program changes in order to facilitate long-term planning. Directs preparation of regular and special budget reports to interpret budget directives and to establish policies for carrying out directives. Prepares comparative analyses of operating programs by analyzing costs in relation to services performed during previous fiscal years and submits reports to director of organization with recommendations for budget revisions. Testifies regarding proposed budgets before examining and fund-granting authorities to clarify reports and gain support for estimated budget needs. Administers personnel functions of budget department, such as training, work scheduling, promotions, transfers, and performance ratings

Plan logistical and administrative arrangements with various conference groups. Respond to the needs and requests of conference participants at all times. Work closely with ASTF professional staff daily. Complete other assignments as directed. Preparation of "Scientific Research Outlook & Technology Development in the Arab World (SRO4)" Conference on December 11-14, 2006, Damascus, Syria.

Typing a variety of material in draft or final form including correspondence, reports, meeting papers, faxes and statistical tables, ensuring that spelling, punctuation and format are correct. Dispatching of signed letters and faxes. Attending internal meeting. Arranging appointments. Preparing background material needed for reports and for answering incoming correspondence. Receiving and screening telephone calls, responding to routine requests of information. Filing. Collaborating and following up with other units for processing documents for various actions e.g. Personnel, Finance and Conferences…etc. to ensure efficiency and smooth progress of the work. Ordering, keeping and distributing office supplies for the unit and makes sure the office equipment are kept in good order. Coordinate with other units (Finance, Engineering, Arts Center, Conference Unit…) to arrange Arts Center events. Preparing the monthly schedule of all A.C events. Arrange the photography permits. Cooperating in organizing events (Concerts, Theater shows ….) Making all needed phone calls confirming the participants' attendance. Following up with Travel Unit, airlines booking, organizing hotels accommodations and reservations for all conference participants. Responding to participants' questions via E-mails, faxes and phones. Arrange a database for all events invitees