Office Specialist Ii - As-Needed
Current● Provide complex and confidential administrative assistance to Department heads and management● Establish new office procedures and document processes● Work collaboratively with administrative staff and provide back up support● Research, compile, and distribute a variety of informational materials● Compose correspondence independently or from brief instructions● Review and edit documents for accuracy, completeness and correct grammar, punctuation and spelling● Effectively prioritize and organize workload to meet strict deadlines● Maintain and update department files and records● Provide clear written communications via email and memorandum● Address public inquiries and conduct follow-up with courtesy and tact● Provide administrative support to management and department staff● Route incoming phone calls and emails to appropriate staff and follow up to ensure completion● Resolve citizen complaints● Process payroll and FLSA reports● Assist with Reports to Council and Agenda coordination● Prepare and review Committee meeting minutes● Update and maintain City web pages
