Rachel Kirchoff Email & Phone Number

St. Louis, Mo, Us

St Louis, Missouri, United States

Greater St. Louis

• Communicate with members of Board of Directors including scheduling board and committee meetings, preparing meeting materials• Develop, distribute, and collect annual board packets including pledge forms, conflict of interest, committee signs up• Assist Director of Finance and Administration in onboarding new staff members• Facilitate Executive Director’s correspondence including phone, email, mail, and calendar invitations• Plan all-staff events, such as weekly staff meetings and annual retreats, and record meeting minutes• Co-lead Diversity, Equity, Access and Inclusion (DEAI) staff group and ensure action plan is progressing on schedule • Serve as staff lead for the DEAI committee and the Building and Facilities Committee

Saint Louis, Missouri

• Managed the successful launch of InfoPoint Welcome Center, including coordination with district partners and collaboration with GCI District Experience Manager to promote tours and resources• Provided administrative support to the Grand Center Community Improvement Districts (CID) • Scheduled meetings, generated and delivered meeting summaries including action items• Researched and collected petitions for 5 additional CIDs in the St. Louis area, including verifying community information with the City and developing data that forecasts relevant expenses• Contributed to the successful completion of the assessment phase, with continued efforts to drive sales tax approval• Oversaw and improved all board and committee communication, implementing changes to ensure proactive, clear lines of communication• Provided executive support to the President and CEO, including calendar management, travel arrangements, meeting materials, and correspondence• Coded and submitted departmental invoices to Accounting, ensuring accuracy and timely delivery

Ferguson, Misouri

• Manage the Next Steps program, a job readiness program in partnership with SSM Health providing job and life skills for at-risk youth• Manage all programs to ensure alignment with Ferguson Youth Initiative (FYI) and Ferguson Youth Advisory Board goals• Provide direct supervision to 10 youth and adult volunteers across 7 FYI programs• Plan and coordinate outreach activities to promote FYI programs in the community• Conduct evaluations of all current and proposed programs• Work with Executive Director to secure new funding opportunities and partnerships, including direct grant writing, donor solicitation, and donor acknowledgement writing• Raised more than $1,700 on Giving Tuesday• Applied for and received a $500 transportation grant from MissouriCare

Greater St. Louis Area

• Processed all gifts and complete timely generation of gift acknowledgement receipts, thank you letters and other forms of acknowledgement as required• Provided organizational and administrative support to the President and the Director of Development• Updated Raiser’s Edge donor records and assisted with database clean up• Assisted the Finance and Administration team with monthly reconciling, annual audit and other development accounting duties• Prepared materials needed for major donor visits. • Assisted Communications Coordinator in keeping collateral updated and organized

East St. Louis, Il

• Created and implement new processes to improve onboarding, orientation, fundraising events, and facilities maintenance, which led to more sustainability in programs and evaluation metrics• Oversaw all aspects of eTapestry donor management software including data entry, tax letter preparation and online donations forms• Trained 4 staff on eTapestry processes and report generation• Processed organization’s invoices ensuring the agency follows nonprofit financial best practices and maintains financial transparency • Worked with teammates to enhance outreach ministry efforts by launching a tutoring program at East St. Louis Senior High and partnership with local community center• Coordinated monthly Rebirth property workdays for more than 20 volunteers• Supervised staff administrator which included weekly meetings, delegating tasks, creating performance improvement plan and conducting performance review

Greater St. Louis Area

• Coordinated individualized daily lesson plans for 15-20 students• Facilitated daily academics for students including FastMath, Spectrum Math, and literacy• Organized and oversaw more than 10 volunteers and staff during daily academic sessions

Greater St. Louis Area

~Wrote and Implemented a communications plan that generated $2,500 in donations for the 2013 Mission: St. Louis Summer Camp.~Developed partnerships with 6 other community businesses and organizations resulting in multiple enrichment opportunities and experiences for the children of the Mission: St. Louis Summer Camp. ~Created materials for executing Job and Leadership Training Graduation event held each quarter for 50 or more people.~Assisted Director of Youth Development Programs in recruitment and hiring of 5 Summer Camp interns and 3 Junior Counselors.

Bachelor Of Science (Bs), Business Administration And Management, General

High School Diploma

Activities and Societies: Soccer, Softball, DECA