Rachel Kirchoff Email & Phone Number

St. Louis, MO, US

St Louis, Missouri, United States

Greater St. Louis

• Communicate with members of Board of Directors including scheduling board and committee meetings, preparing meeting materials
• Develop, distribute, and collect annual board packets including pledge forms, conflict of interest, committee signs up
• Assist Director of Finance and Administration in onboarding new staff members
• Facilitate Executive Director’s correspondence including phone, email, mail, and calendar invitations
• Plan all-staff events, such as weekly staff meetings and annual retreats, and record meeting minutes
• Co-lead Diversity, Equity, Access and Inclusion (DEAI) staff group and ensure action plan is progressing on schedule

Saint Louis, Missouri

• Managed the successful launch of InfoPoint Welcome Center, including coordination with district partners and collaboration with GCI District Experience Manager to promote tours and resources
• Provided administrative support to the Grand Center Community Improvement Districts (CID)
• Scheduled meetings, generated and delivered meeting summaries including action items
• Researched and collected petitions for 5 additional CIDs in the St. Louis area, including verifying community information with the City and developing data that forecasts relevant expenses
• Contributed to the successful completion of the assessment phase, with continued efforts to drive sales tax approval
• Oversaw and improved all board and committee communication, implementing changes to ensure proactive, clear lines of communication

Ferguson, Misouri

• Manage the Next Steps program, a job readiness program in partnership with SSM Health providing job and life skills for at-risk youth
• Manage all programs to ensure alignment with Ferguson Youth Initiative (FYI) and Ferguson Youth Advisory Board goals
• Provide direct supervision to 10 youth and adult volunteers across 7 FYI programs
• Plan and coordinate outreach activities to promote FYI programs in the community
• Conduct evaluations of all current and proposed programs
• Work with Executive Director to secure new funding opportunities and partnerships, including direct grant writing, donor solicitation, and donor acknowledgement writing

Greater St. Louis Area

• Processed all gifts and complete timely generation of gift acknowledgement receipts, thank you letters and other forms of acknowledgement as required
• Provided organizational and administrative support to the President and the Director of Development
• Updated Raiser’s Edge donor records and assisted with database clean up
• Assisted the Finance and Administration team with monthly reconciling, annual audit and other development accounting duties
• Prepared materials needed for major donor visits.
• Assisted Communications Coordinator in keeping collateral updated and organized

East St. Louis, IL

• Created and implement new processes to improve onboarding, orientation, fundraising events, and facilities maintenance, which led to more sustainability in programs and evaluation metrics
• Oversaw all aspects of eTapestry donor management software including data entry, tax letter preparation and online donations forms
• Trained 4 staff on eTapestry processes and report generation
• Processed organization’s invoices ensuring the agency follows nonprofit financial best practices and maintains financial transparency
• Worked with teammates to enhance outreach ministry efforts by launching a tutoring program at East St. Louis Senior High and partnership with local community center
• Coordinated monthly Rebirth property workdays for more than 20 volunteers

Greater St. Louis Area

• Coordinated individualized daily lesson plans for 15-20 students
• Facilitated daily academics for students including FastMath, Spectrum Math, and literacy
• Organized and oversaw more than 10 volunteers and staff during daily academic sessions

Greater St. Louis Area

~Wrote and Implemented a communications plan that generated $2,500 in donations for the 2013 Mission: St. Louis Summer Camp.~Developed partnerships with 6 other community businesses and organizations resulting in multiple enrichment opportunities and experiences for the children of the Mission: St. Louis Summer Camp. ~Created materials for executing Job.

Bachelor Of Science (Bs), Business Administration And Management, General

High School Diploma

Activities and Societies: Soccer, Softball, DECA