Support to Section Head, two Team Leads and Team of thirty eightHandling all logistical request conference room request, catering, off-site events, org chart updatesResponsible for on-boarding and off-boarding Contractors/EmployeesVisitor authorization request & visitor escortReview and approval of T&E expense reportsReview and adjustments in SAP/EUP timekeeping application

Project coordination and support to three Sr. Managers and Team of twenty fiveCreate AFE’s and purchase requisitions for all vendor services Maintain expenditure summary for all AFE’s, purchase requisitions and invoicesAssist with PowerPoint Presentations, Excel Spreadsheets, Oracle Contracts Database and 1SAPHandling all logistical request conference room request, catering, off-site events, office moves, floorplan updates, organizational chart updates, etc.) Responsible for on-boarding and off-boarding Contractors/EmployeesVisitor authorization request & visitor escortSchedule travel arrangements & visa applications requestCalendar management for three managers, team calendar and two conference rooms

Project coordination and support to four Directors & Team of fiftyPost available Project Deliverable on Design Assurance SharePoint siteProcess gifts & entertainment register for meetings with Government OfficialsCreate e213 request for all new employee & vendor contracts in STERAProcess expense reports (domestic & international travel)Extensive travel arrangement scheduling (domestic & international)Assist with visa application request for international travelExtensive offsite meeting planning domestically for groups from 10-100 attendees (venue selection, audio visual planning, meeting room setup, breakfast, lunch and pm snack)Handling all preparations of meetings and workshops onsite for STERA Team engagements to include appropriate sized meeting rooms including physical arrangement as well as breakfast and lunch setupHandle all logistical requests for car service, charter transportation request to four state offices, facilities request, meeting schedules, etc.Responsible for on-boarding and off-boarding Contractors/EmployeesLog review comments from Subject Matter Experts and Meeting Facilitator onto Natural Resource Development /Observations Register in SharePointCoordinate special projects to include SharePoint Migration from 2007 to 2010Special Projects in support of the Legal Team for NRDAAssist with PowerPoint Presentations, Excel Spreadsheets and draft and edit correspondence in Word

Executive Support to four Vice Presidents, CTEH, Homeland Security and US Coast Guard (BP Oil Spill Response Health Safety & Environmental Team)Aggregate data and distribute Daily Branch Call Report Logged daily Incident Reports and Safety MessagesDistribute open Incident Reports to Nursing StaffAssist with schedule changes and updates as neededResponsible for on-boarding and off-boarding Contractors Assist with PowerPoint Presentations, Excel Spreadsheets and draft and edit correspondence in WordProvide project status update and schedule changesSharePoint Coordinator for Safety

Project coordination and support to Vice President of USA & Latin America Schedule software training workshops for Reservoir EngineeringLogged meeting notes and attendee comments as a workshop scribeCreate binders for Sales & Marketing TeamAssist with PowerPoint Presentations, Excel Spreadsheets and draft & edit correspondence in Word.Client liaison for CMG Software License request for students researchSchedule travel arrangements international & domestic (US, Canada & Mexico)Handling all preparations of meetings and workshops onsite for STERA Team engagements to include appropriate sized meeting rooms including physical arrangement as well as breakfast and lunch setupHandled all office related request( HB1 Visa applications, IT issues, office supplies, petty cash, facilities request, office plants contracts, coffee contracts, security badge access, etc.)Process monthly expense reports with various international travel expenses and currency conversions

Project coordination and support to two Sr. Project Managers & SupervisorCalendar management in MS Outlook & Lotus NotesConsolidate & distribute weekly Engineering Reports -PipelineHandling all preparations of meetings and workshops for Team engagements to include appropriate sized meeting rooms including physical arrangement as well as breakfast and lunch setupWorkshop scribe for meeting notes for weekly meetingsResponsible for on-boarding & off-boarding Contractors/EmployeesInterface with Project Document Control and notify Subject Matter Experts Pipeline Utility Team availability of Project Deliverables for reviews in eRoom and Documented.Update team schedule in MS Project and distribute to the team weekly Assist with PowerPoint Presentation, Excel Spreadsheets and draft and edit correspondence in Word

Project coordination and support to three Sr. Project Managers & Team Calendar management in MS OutlookSchedule travel arrangements (International & Domestic) Process expense reports in ePeasProcess Visa Applications (Canada & United Kingdom)Handling all preparations of meetings and workshops for Team engagements to include appropriate sized meeting rooms including physical arrangement as well as breakfast and lunch setupInterface with Project Document Control and notify Subject Matter Experts Pipeline Utility Team availability of Project Deliverables for reviews in eRoom and Documented.Assist with PowerPoint Presentations, Excel Spreadsheets and draft and edit correspondence in Word

Project coordination and support to former Chairman of AIG & Sr. Vice President of Corporate CommunicationsCalendar management in MS Outlook/Lotus NotesSchedule travel arrangements/car service requestCreate and submit expense reports in SAPEvents liaison for senior level management tickets requests (NYC Yankees, US Open, Astros, etc.) Process all invoices and submit for weekly payment in SAPInternal correspondence liaison for SunAmerica Century City, LA Team & Houston Team members (conference call scheduling, payment request, etc).Handling all preparations of meetings and workshops for team engagements to include appropriate sized meeting rooms including physical arrangement as well as breakfast and lunch setupAssist with PowerPoint Presentations, Excel Spreadsheets and draft & edit correspondence in Word

Project coordination and support to Vice President Supply & Training Capabilities & five Managers; supported four teams in three different buildings (Continental, Smith & Louisiana) simultaneously with two office locationSupport Global Infrastructure Planning & Development GM & Team Interface with Project Document Control for Global Infrastructure and notify Subject Matter Experts and assigned Global Infrastructure Facilitator of availability of Project Deliverables for reviews in eRoomRequest visitor badge authorizations via VMS (Visitor Management System)Schedule travel arrangements via Carlson Wagon-lit (Domestic & International)Calendar management (Vice President, General Manager & Team)Handling all preparations of meetings and workshops for Team engagements to include appropriate sized meeting rooms including physical arrangement as well as breakfast and lunch setupWorkshop scribe for meeting notes for weekly meetingsResponsible for on-boarding & off-boarding of Contractors/EmployeesGlobal S & T SME (Interview Scheduling Process)/BU Global DownstreamAssist with PowerPoint Presentations including revising in live meetings, Excel Spreadsheets and draft and edit correspondence in Word

Project coordination and support to five Sr. Project Managers & eight Team LeadsPrepare team member expense reports Handling all preparations of meetings and workshops for team engagements to include appropriate sized meeting rooms including physical arrangement as well as breakfast, lunch and dinner setupMaintain distribution matrix for deliverable application releases test & use casesInterface with Project Document Control and notify Subject Matter Experts and of availability of Project Deliverables for reviews in SharePoint Assist with PowerPoint Presentations, Excel Spreadsheets and draft and edit correspondence in WordMeeting notes scribe for weekly meetings

Project coordination and support to Sr. Director Diving & Sr. Director Business DevelopmentAssist with preparation of RFQ’s for Vessel & Crew SupportAggregate project data and distribute the weekly President’s reportHandling all preparations of meetings and workshops for team engagements to include appropriate sized meeting rooms including physical arrangement as well as breakfast and lunch setupMeeting notes scribe for weekly meetingsScheduled travel arrangements & prepared expense reportsMaintain bid log manually and electronically via AccessObtain Director & VP authorization of documents; scan and email between fouroffices (Houston, Carlyss & Lafayette, LA. & Cuidad Del Carmen, Mexico)Assist with PowerPoint, Excel Spreadsheets and draft and edit correspondence in WordProvide other general office support to the team as needed

Direct report to the Vice President of Operations and support to four Sr. Project Engineering Managers and Lead Engineers for five working projectsCreated project start-up binders and commercial invoices for working projectsBurn compact discs and scanning documents for retentionMeeting notes scribe for weekly meetings and progress reportsAssist with PowerPoint Presentations, Organizational Charts and Project Schedule in Project and draft and edit correspondence in Word Handling all preparations of meetings and workshops for team engagements to include appropriate sized meeting rooms including physical arrangement as well as breakfast and lunch Scheduled travel arrangements and prepared expense reportsTimekeeper for staff of fifty

Worked various assignments as an Administrative Assistant for ENSCO Oil & Gas Corporation, Apache Corporation, and Simmons & Company InternationalProvided administrative support for Investment Bankers in Corporate Finance, Acquisitions & Mergers, Sales and MarketingPut together booklets for management presentationsPrepared invoices for working projectsScheduled travel arrangementsCalendar management for two Directors & Vice President in Corporate FinanceMaintained client contact list for all working project

Project coordination and support to Department Manager and Products ManagerProcess weekly time and attendance in Kronos and APIAssist with Excel Spreadsheets and draft and edit correspondence in WordHandling all preparations of meetings and workshops for team engagements to include appropriate sized meeting rooms including physical arrangement as well as breakfast and lunch Meeting notes scribe for weekly meetingsFacilitate Omnicell (patient supply dispensing system) training classes to Hospital StaffValidate monthly credit card expense statements Handled office logistics (facilities request, office moves, visitor authorizations, IT request, special projects, etc.)Backup support to Product Supply Manager for supply contracts in Premier Contracts DatabaseIntranet department webpage read/write editor utilizing FrontPageTracked all patient supply monthly reconciliation reports in Access.

Worked various assignments in oil & gas, commercial real estate and insuranceFront office support reception answering up to 20 phones linesMeeting coordination, conference room scheduling and setupMeeting notes scribe for weekly meetingsCoping, faxing, draft and edit correspondence in WordMaintain client contact logsProcess expense reportsOrder office supplies