Provide executive level administrative and clerical support for 2 owners, 4 designers and 1 architectPhone and email management, calendar and appointment organization, and project management. Developed correspondence and maintains fiscal control, budgets and other reports/documentation Implement and manage systems and proceduresProvide project support for client and vendor presentationsResolve all customer service issues timely and communicate with customers effectivelyAssist in scheduling and coordinating client deliveries and installationsExpedite and follow-up on order statusMaintains strict confidentiality regarding clients and client projects where advisedOther duties include light bookkeeping; human resource issues, payroll preparation, quoting, purchasing, invoicing and collections

Prepare materials for clients, including invoices, inventories of insurance coverage, and analytical review materials, all of which involve verifying data from multiple data sources and formatting Excel and PowerPoint reports. Communicate with clients (and/or their advisors) in response to impromptu inquiries in a timely fashion, serving as point person for a caseload of clients.