OSHA-30 Certified

Responsible for answering phone calls and direct calls to appropriate parties or take messages. Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives. In charge of file and retrieve corporate documents, records, and reports. Greet visitors and determine whether they should be given access to specific individuals. Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work. Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings. Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software. Prepare responses to correspondence containing routine inquiries.

As a Individual Fund Specialist I am responsible for maintaining and reporting of client financial transactions to ensure individual finances are managed effectively and appropriately, and that financial records are maintained in accordance with generally accepted accounting principles and company guidelines. Duties include, completes application for, report changes to, and coordinates benefit information for each individual as necessary (Social Security Benefits, Public Financial Assistance, Food Stamps, Rent Subsidy, etc). Sends paycheck earning information to Social Security as needed. Conducts monthly and end of the year tax filing for individuals as needed. Conducts monthly reviews and completes financial statements for individuals by request. Ensures individual client finances are managed effectively and appropriately. Coordinates financial services for new individuals and all individuals leaving services. Dispenses each individual’s routine expense and personal spending money as deemed by the individual’s money management plan. Ensures individual total assets remain within the designated maximum amount to maintain Medicaid and other funding benefits. Maintains individual (consumer) financial records including financial reports bank statements, budgets, and benefit reporting, and ensures that financial records are complete and accurate. Participates in investigations of misappropriations of funds, in consultation with supervisor/s (QMRP) and in conjunction with the QA manager and State Director. Pays individual bills (e.g.: rent, electricity, water, gas, garbage, cable, co-pays on medical and medication, etc) on or before assigned due dates.

Responsible for providing administrative and support services for a state office or regional offices in Henry County, Indiana. Support the Human Resource department by conducting reference checks for on-boarding purposes as well as submitting candidates for background checks. Point of contact for all on-boarding orientation for new hires. Effectively interact with staff to answer questions and assist them in any way possible. Responsible for ordering office and medical supplies as needed. Overseeing a database by data entering and filing documentation for client and mentor files. Preparing and distributing mail, correspondence, and offer letters. Responsible for processing billing and payroll. Handle all invoices and reimbursements as assigned. Provide support to Regional Director, Area Director, Program Directors and Program Coordinators Responsible for general administrative or clerical support, reception, data collection. Responsible for processing activity including purchasing, accounts payable, accounts receivable, payroll and information technology. Scheduling meetings as well as assisting in the set up and tear down of meetings. Screening applications using an online tracking system, Taleo.

Full support to the commission as working directly for the operations department. Accountable for the physical year travel budget usage, as administrative reviewer of travel authorization. Accountable for access secured government sites such as E2, TTS, CLEAR, and others. Assisted attorneys in collecting information such as employment, medical, and other records. Completed work schedules, managed calendars, and arranged appointments. Delivered administrative, office, and account support to the entire commission. Directed all administrative activities directly related to providing services. Directed the preparation of regular and special budget reports. Examined budget estimates for completeness, accuracy, and conformance with procedures and regulations. Interpret budget directives and establish policies for carrying out directives. Involvement in using advanced office computerization software and/or database and spreadsheet. Liaison for the SEC Career Horizons Program and the Career Horizons Center for the Boston office. Made travel arrangements and reviewed vouchers as well as processing any additional charges. Mailed, faxed, or arranged delivery of legal correspondence to clients, witnesses, and court officials. Maintained and updated human resources documents, such as organizational charts, employee handbooks or directories, or performance evaluation forms. Made travel arrangements for executives. Managed and maintained executives' schedules. Monitored and directed the work of lower-level clerks. Prepared and maintained a variety of administrative documents, entering requisitions and travel. Processed and prepared documents, such as business or government forms. Provided advice and technical assistance with cost analysis, fiscal allocation, and budget preparation. Responsible for adding visitors to daily log including granting access to the building and floors. Review operating budgets to analyze trends affecting budget.

Within this position, I direct all administrative activities directly related to providing services. Direct or coordinate financial or budget activities to fund operations, maximize investments, or increase efficiency. I daily establish or implement departmental policies, goals, objectives, or procedures in conjunction with HQ, organization officials, or staff members including Human Resources, IT, purchasing, communications equipment, furniture, facilities, fleet, employee safety, accounting department, mail room operations and supply, records department, and receptionist. I monitor suppliers to ensure that they efficiently and effectively provide needed goods or services within budgetary limits. I administer personnel functions such as selection, training, or evaluation by managing all front desk staff. Prepare staff work schedules and assign specific duties. I handle all changes in employee statuses and any/all payroll implications involved: terminations, separations, promotions, etc. I monitor completion and filing/retention of new hire paperwork and other paperwork pertaining to personnel (direct deposit forms, W-4 and other tax form changes, changes of address, FMLA/LOA, termination/separation, applicable visas for international employees, etc.).

I develop and implement marketing plans to achieve graduation employment goals. I focus on building effective and passionate relationships with local and regional corporations; non-profit and government organizations; and community partners to identify employment opportunities as to promote the school’s qualified students, graduates and alumni. Additionally, I conduct professional presentations to employers regarding hiring relationships as dictated by company standards. Further, my position allows me to provide assistance to students and graduates in securing employment in their field of training (School of Electronic Technology, School of Drafting and Design, School of Information Technology, School of Business, and Breckinridge School of Nursing and Health Sciences); instruct career coaching, including seminars and workshops on interviewing techniques and other job search skills training to students and alumni. I ensure up-to-date maintenance of the Career Services database, documentation, reports and students records in accordance with company policies, government regulations and accreditation standards; and work with other members of the campus to in participating in public relation activities promoting ITT Technical Institute.

Oversee all accounts payable/purchasing administration, dedicated to administrative support to the campus director. Collection, processing, maintenance, and retention of all payroll documentation (timecards, exception reports, payroll register, pay corrections, etc.). Communicating with vendors when necessary, to acquire necessary paperwork, inquire after shipments, discuss bids for merchandise or services, etc. Oversee new employee orientation and answering employee questions pertaining to employee compliance and benefits. Managing the planning/organizing of campus events including campus RDI’s and community events. Proper completion and filing/retention of new hire paperwork and other paperwork pertaining to personnel (direct deposit forms, W-4 and other tax form changes, changes of address, FMLA/LOA, termination/separation, applicable visas for international employees, etc.). Handle administrative support for the campus; manage human resource administration and payroll administration at the campus level. Overseeing property maintenance with vendors (i.e. HVAC, locksmith, janitorial and property Management Company. Processing changes in employee statuses and any/all payroll implications involved: terminations, separations, promotions, etc. Proper organization and retention of invoices, purchase orders, packing slips, and other paperwork as required by HQ accounts payable with use of tracking software and internal formatting. Reserving hotel rooms for out-of-town guests, prepping documents for presentations, etc. Manage the retrieving of information and documents necessary for the director and functional managers to complete important tasks. Running background checks on potential new hires, and keeping hiring managers updated as to their progress. Reviewing resumes and confirming supplemental documentation.

My duties included counseling active students as well as alumni in career planning, professional development skills and interview techniques with full development of staffing and recruiting; created curriculum and responsible for instructing two courses, which included Career Development and Success Skills; was responsible for creating effective relationships with local corporations, non-profit and government organizations for community support in obtaining gainful employment for my students, graduates by networking; administered a shared database with up to date access and review with comprehensive and complete data. Additionally, I was responsible to manage the College Work Study Program, including off-campus sites with collecting proper state and federal paperwork, orientation, and coaching; managed all personnel files including training evaluations, status changes, and payroll with training in ADP; planned and developed statistic reports to highlight the benefits of getting an education through our campus with meetings with potential students. Further, I administered campus events including career events, networking events, and all marketing related activities; was responsible for completing weekly, monthly, quarterly, and annual reports for accreditation reasons; co-administered the campus advisory board which was regulated by state and accreditation body. Furthermore, I was responsible for tracking and coordinating job and externship searches, coordination of training workshops and career development forums. I also worked very closely with the campus director on specific projects and took on an administrative role within campus handling situations and operations in the absences of the director.