Rachael D. Email & Phone Number

Indianapolis, In, Us

Indianapolis, In, Us

Indianapolis, In

• Plans and implements university events centered around alumni engagement. Serves as the lead planner for IUI-affiliated events and events for identity-based affinity groups on all campuses. Event models include award ceremonies, banquets, receptions, conferences, musical performances, networking gatherings, and one-time events to promote and celebrate alumni giving. Event attendance ranges from 50-600 participants.• Manages logistics, scheduling, and communication with regards to events. Collaborates with IU Alumni Association (IUAA) staff, university officials, and external vendors to execute event visions. Independently and thoughtfully manages décor, layouts, catering, and activities for event participants.• Assigns set-up, execution, and tear-down tasks to IUAA staff members for day-of event coordination. • Develops and implements planning timelines and checklists for every event.• Serves as a member of the IUAA Staff Engagement Committee, which aims to build camaraderie and support through engagement activities and professional development opportunities among IUAA staff.• Supervises the IUI student fellow (intern) by providing support and guidance for various projects related to their personal and professional development throughout the academic year.

Indianapolis, In

• Lead planning and implementation for high profile university events geared towards faculty and student recognition, celebration, and welcome. Events range from academic convocations, retiree celebrations, new faculty orientations, faculty service recognitions, and one-time events for faculty diversity and inclusion.• Independently planned, coordinated, and implemented events by managing logistics, scheduling, and communication with university officials. • Assigned day-of event duties to departmental staff and collaborated to ensure successful implementation of events.• Tracked outcomes and effectiveness of programs and events by assessing feedback. Recommended adjustments based on assessment.• Developed and managed budgets related to departmental programs and events.• Managed content and functionality of web pages related to programs and events.• Coordinated planning and implementation of departmental programs for faculty aimed at building leadership and community. Collaborated with program leads and university administrators for content management, faculty engagement, and data collection.

Indianapolis, Indiana Area

• Provided logistical and program support by coordinating health research and content development projects. Prepared project timelines, delegated tasks, facilitated meetings, and assessed project effectiveness.• Oversaw grant reports by assigning tasks, updating content, and copy editing.• Managed scheduling and travel arrangements for departmental staff and administrators.• Planned and coordinated yearly departmental conferences, hosting up to 60 in-person and 100 virtual attendees. Managed logistics for planning and implementation of domestic and international events. Created and maintained relationships with international contacts to execute out-of-country events. Oversaw event budgets.

Bloomington, Indiana

• Provided logistical, administrative, and program support for the 700 residential students in the living learning center.• Planned, coordinated, and facilitated large-scale events geared towards recruiting, networking, and welcome. Managed, trained, and supervised student volunteers for events. Collaborated with department staff to manage event logistics.• Facilitated corporate sponsor relationships, outreach, and scheduling.• Managed scheduling and travel arrangements for departmental staff.• Reviewed admission applications and determined acceptance. Coordinated residential room assignments for student community.• Managed fiscal budgets for departmental programs and student employees.• Managed Ambassador program by supervising 80 student volunteers and managing student schedules for tours and recruiting events.

Bloomington, In

• Provided administrative and secretarial support to 30 departmental faculty members.• Coordinated travel arrangements for visiting speakers and managed day-of scheduling.• Coordinated planning and implementation for department workshops, seminars, and faculty recruitment.• Planned and coordinated logistics associated with events, including catering and food services, transportation, audio/video equipment and media needs. • Collaborated with the departmental student club on fiscal and logistical needs associated with events.

Master'S Degree, M.S.Ed., International And Comparative Education

Higher Education Concentration

Bachelor’S Degree, B.S., Tourism, Hospitality, And Event Management

Minor in English