Robin T. Email & Phone Number

Roseburg, Oregon, United States

Contract management: build contract using appropriate template, filling in vendor details, terms of service, contract amount and length; load into DocuSign for signatures following procedures set forth by accounting department; create open PO for encumbrance; submit invoices under PO from vendor as receivedFile migration/maintenance: move department files from network server to SharePoint with access to files through Microsoft Teams; notify department staff of new locationStudent… Show more Contract management: build contract using appropriate template, filling in vendor details, terms of service, contract amount and length; load into DocuSign for signatures following procedures set forth by accounting department; create open PO for encumbrance; submit invoices under PO from vendor as receivedFile migration/maintenance: move department files from network server to SharePoint with access to files through Microsoft Teams; notify department staff of new locationStudent registration: enter confidential student information into Excel spreadsheet; notify home district of enrollment in or transition from Therapeutic Learning Classroom program; compile data for annual Oregon Dept. of Education reports; maintain confidential physical files for all students in accordance with ODE guidelinesInvoice/supply management: follow procedures to procure supplies for department, submitting invoices as received; submit monthly credit card expenses; accurately code expenses to GL accountsTravel management: register department staff for offsite training/events; arrange for flights, hotels, transportation as needed; submit travel expenses to accounting; submit mileage reimbursement forms for department staffMeeting/event management: secure meeting spaces; coordinate dates/times with department director; arrange for venue/food/lodging as neededProfessional Learning training coordination: maintain online registration form for trainings offered by Douglas ESD (all departments); schedule trainings for Behavioral Services department; update online registration with up-to-date class listingBackup Receptionist: answer phones, greet public as needed for front desk staff Show less

Roseburg, Or

Scheduling: maintain Outlook calendars for program staff and department director (up to 5 at any given time); coordinate all meeting dates/times with internal and external colleagues via email and phone contactContract administration: create contracts using appropriate template to include vendor information; terms of service; contract amount and length; load into DocuSign for signatures following procedures set forth by accounting department; create/update vendor records in database; as… Show more Scheduling: maintain Outlook calendars for program staff and department director (up to 5 at any given time); coordinate all meeting dates/times with internal and external colleagues via email and phone contactContract administration: create contracts using appropriate template to include vendor information; terms of service; contract amount and length; load into DocuSign for signatures following procedures set forth by accounting department; create/update vendor records in database; as received, submit invoices for paymentExpense report management: collect receipts and enter expenses for department staff into Expensify; locate missing receipts as needed; accurately code expenses to GL accountsMeeting/event management: coordinate time/date/location for meetings both on- and off-site; secure lodging for events with out-of-area participants; arrange for catering and meeting space setup onsite; arrange for catering and venues for offsite meetings/eventsTravel management: register department staff for external conferences, either online or by phone; arrange for flights, lodging and transportation; submit travel expense reports for department staff to include mileage reimbursement via ExpensifyGeneral office duties: maintain office supply inventory, ordering items as needed; backup receptionist for front desk staff Show less

Open/close financial accounts for new and established members; process personal and auto loans, and revolving lines of credit; perform wide range of transactions; balance cash drawer; vault teller responsible for up to $500k in cash/coins on a weekly basis; bring safety deposit box logs back into compliance with company policies; adhere to all federal, state, and company regulations; maintain client confidentiality; answer phones; greet members

Provide clerical support for various positions within school district: instructional assistant, hall monitor, in-house suspension monitor; school secretary; office assistant; library support specialist (one of two trained lss subs); answer phones; general office support; provide 1:1 assistance with special ed students (elementary level); data entry of grades, absences/tardies and other confidential student records

Farmington, New Mexico

Open all correspondence for organization; prepare donations for entry and deposit; create mailing lists for direct mail campaigns; receive payments for event ticket sales; migrate 2,000+ records from DOS database system to Windows system in to circumvent identified Y2K issue in DOS software; prepare annual budget and Board reports; balance books using PeachTree software and paper ledger; balance checkbook; create direct mail campaigns to include documents for $1.2m capital campaign; coordinate… Show more Open all correspondence for organization; prepare donations for entry and deposit; create mailing lists for direct mail campaigns; receive payments for event ticket sales; migrate 2,000+ records from DOS database system to Windows system in to circumvent identified Y2K issue in DOS software; prepare annual budget and Board reports; balance books using PeachTree software and paper ledger; balance checkbook; create direct mail campaigns to include documents for $1.2m capital campaign; coordinate annual major fund-raising events; work with house parents to create annual communication letters; back-up childcare for houseparents; general office functions such as data entry, copying, faxing, word processing, and reception Show less