Robin Viar Email & Phone Number

Waxhaw, Nc, Us

-Serve as the primary point of contact, fostering communication between the Director, Deputy Director, Managers, Coordinators, park staff, and various Town departments to ensure smooth department operations.-Oversee the management of registrations, reports, schedules, and payments for park and facility rentals, programs, and events using financial and recreation software.-Lead procurement activities for the department, collaborating with vendors to source equipment and materials… Show more -Serve as the primary point of contact, fostering communication between the Director, Deputy Director, Managers, Coordinators, park staff, and various Town departments to ensure smooth department operations.-Oversee the management of registrations, reports, schedules, and payments for park and facility rentals, programs, and events using financial and recreation software.-Lead procurement activities for the department, collaborating with vendors to source equipment and materials, particularly for the new Downtown Park project and the renovation of a newly acquired indoor facility.-Collaborate with the Director on budget management for key projects, including financial planning for a $4+ million new park, a $3+ million indoor facility renovation, and the $2+ million operating budget.-Manage the department’s sponsorship program, identifying and securing potential funding sources to support department initiatives.- Responsible for grants related to the Parks & Recreation Department, including research, information coordination, application writing, post-award budget management, and governance and spending reporting for awarded grants.-Maintain accurate financial records, including credit card purchases, purchase orders, invoices, and bank deposits.-Assist in the coordination and execution of 25+ town-wide special events annually, providing logistical support and team collaboration.-Manage Third-Party Special Event requests and facility rentals for the Town, ensuring smooth event operations and adherence to town policies.-Led the planning and execution of events for the 2023 Year of the Trail, in alignment with state-level initiatives and compliance reports.-Coordinate the recruitment, training, and assignment of volunteers for town-wide special events and programs, overseeing Sponsor a Space program, SMILE Trailer, and Scout achievements.-Review construction plans to ensure appropriate inclusion of trails, open spaces, and sidewalks in future projects. Show less

Waxhaw, North Carolina, United States

-Utilized financial and recreation software to manage procurement, program coordination, park reservations, and facility bookings.-Maintained comprehensive records for vendor management, accounts payable, credit card purchases, purchase orders, and invoices.-Assisted in preparing reports, resolutions, ordinances, statistical data, and key departmental correspondence.-Prepared and maintained reports, schedules, and payment requests, processing registrations and program fees… Show more -Utilized financial and recreation software to manage procurement, program coordination, park reservations, and facility bookings.-Maintained comprehensive records for vendor management, accounts payable, credit card purchases, purchase orders, and invoices.-Assisted in preparing reports, resolutions, ordinances, statistical data, and key departmental correspondence.-Prepared and maintained reports, schedules, and payment requests, processing registrations and program fees efficiently.-Managed procurement activities for the department, overseeing supply orders and coordinating shipments through various methods. Show less

Waxhaw, North Carolina, United States

-Managed full Accounts Payable responsibilities for the Town, including invoice processing and vendor management, using FMS financial software.- Assisted Accounts Receivable responsibilities, handling revenue posting, bank deposits, parking citations, and resident tax payments.-Maintained a compliant financial record-keeping system in alignment with generally accepted accounting principles (GAAP) and ensured adherence to federal, state, and local regulations.-Supported departmental… Show more -Managed full Accounts Payable responsibilities for the Town, including invoice processing and vendor management, using FMS financial software.- Assisted Accounts Receivable responsibilities, handling revenue posting, bank deposits, parking citations, and resident tax payments.-Maintained a compliant financial record-keeping system in alignment with generally accepted accounting principles (GAAP) and ensured adherence to federal, state, and local regulations.-Supported departmental purchase order processing and credit card receipt documentation, ensuring compliance with town policies.-Maintained the financial filing system and assisted with the Annual Audit process. Show less

Monroe, North Carolina, United States

-Acted as the primary liaison with the Principal, Athletic Director, Assistant Principals, Data Manager, teachers, and staff, ensuring clear communication across the school.-Managed comprehensive budgeting responsibilities, overseeing local/state UCPS allotments, School Funds, Performing Arts, Clubs, and Athletics.-Administered all financial accounts for the school, reconciling bank and credit card statements, and managing both Accounts Payable and Receivable using multiple financial… Show more -Acted as the primary liaison with the Principal, Athletic Director, Assistant Principals, Data Manager, teachers, and staff, ensuring clear communication across the school.-Managed comprehensive budgeting responsibilities, overseeing local/state UCPS allotments, School Funds, Performing Arts, Clubs, and Athletics.-Administered all financial accounts for the school, reconciling bank and credit card statements, and managing both Accounts Payable and Receivable using multiple financial software platforms.-Maintained detailed financial records, ensuring compliance with Board, state, and local regulations, as well as finance officer guidelines. Conducted regular reviews to guarantee adherence to policies and procedures.-Served as the primary purchasing agent for the school, collaborating with vendors to purchase and coordinate deliveries of furniture, equipment, and supplies for clubs, athletics, drama productions, and classroom needs.-Maintained and updated Fixed Asset records, ensuring accurate logging and compliance with policies and governmental regulations.-Managed payroll processing for all school staff (85+ personnel), maintaining confidentiality and professionalism.-Led event planning for staff activities, coordinating luncheons, parties, and events for 85+ employees throughout each school year. Show less

Charlotte, North Carolina Area

Volunteer Position | Co-Director & Board Member-Led event planning for the annual 5K in Charlotte, NC, managing sponsorships, media, marketing, and team coordination, driving growth in both attendance and funds raised each year. Achieved record participation in 2016, making the race the 3rd largest GYRIG 5K in the U.S.-Collaborated with board members to allocate funds raised, supporting colon cancer support groups and awarding grants to local initiatives.-Featured on “Good Day… Show more Volunteer Position | Co-Director & Board Member-Led event planning for the annual 5K in Charlotte, NC, managing sponsorships, media, marketing, and team coordination, driving growth in both attendance and funds raised each year. Achieved record participation in 2016, making the race the 3rd largest GYRIG 5K in the U.S.-Collaborated with board members to allocate funds raised, supporting colon cancer support groups and awarding grants to local initiatives.-Featured on “Good Day Charlotte” (FOX) and WBTV to promote the 5K, raising awareness for colon cancer, with positive reception from the community.-Remain actively involved in the organization, though no longer serving in a Board/Director capacity. Show less

Sun City Carolina Lakes, Indian Land, Sc

-Supervised a team of 8 Front Desk employees, responsible for training, payroll, scheduling, and ensuring top-tier customer service and communication at the Front Desk, which serves as the "face" of the Management Company.-Delivered exceptional customer service to over 5,000 residents at the Sun City Carolina Lakes property, addressing inquiries and resolving concerns efficiently.-Managed routine vendor contracts and coordinated non-routine contracts in collaboration with the Facility… Show more -Supervised a team of 8 Front Desk employees, responsible for training, payroll, scheduling, and ensuring top-tier customer service and communication at the Front Desk, which serves as the "face" of the Management Company.-Delivered exceptional customer service to over 5,000 residents at the Sun City Carolina Lakes property, addressing inquiries and resolving concerns efficiently.-Managed routine vendor contracts and coordinated non-routine contracts in collaboration with the Facility Maintenance department. Show less

Charlotte, North Carolina Area

Volunteer Position-Founded and managed the annual Ellie’s Hats Charity Softball Tournament, raising thousands of dollars to support children with cancer. Oversaw all aspects of the event, including volunteer management, vendor coordination, media promotions, marketing, sponsorships, and donations.-Led the management of hundreds of volunteers through community hat drives and charity events, fostering a collaborative and enthusiastic environment.-Trained volunteers prior to events to… Show more Volunteer Position-Founded and managed the annual Ellie’s Hats Charity Softball Tournament, raising thousands of dollars to support children with cancer. Oversaw all aspects of the event, including volunteer management, vendor coordination, media promotions, marketing, sponsorships, and donations.-Led the management of hundreds of volunteers through community hat drives and charity events, fostering a collaborative and enthusiastic environment.-Trained volunteers prior to events to ensure smooth operations and a positive experience for participants and attendees.-Served as the primary point of contact for the state of North Carolina, liaising with Children’s Hospitals and families affected by cancer to determine and fulfill their needs. Show less

Charlotte, North Carolina Area

-Managed a 350-unit residential apartment community, overseeing all aspects of operations, including resident relations, leasing, employee management (including maintenance), property inspections, budgeting, accounting, and risk management.-Led larger community projects, including renovations and marketing initiatives, while effectively managing vendor relationships to ensure high-quality service delivery.-Achieved recognition for outstanding performance, winning the 2nd quarter… Show more -Managed a 350-unit residential apartment community, overseeing all aspects of operations, including resident relations, leasing, employee management (including maintenance), property inspections, budgeting, accounting, and risk management.-Led larger community projects, including renovations and marketing initiatives, while effectively managing vendor relationships to ensure high-quality service delivery.-Achieved recognition for outstanding performance, winning the 2nd quarter “Customer Service Award” for the Region and the 3rd quarter property “Occupancy Contest” across North Carolina and Florida.-Assisted in the design of model apartment homes, selecting colors, furnishings, and accessories to enhance aesthetic appeal and attract potential residents. Show less

Marshall, Virginia

-Assisted in the creation, editing, and finalization of business proposals, contributing to the successful awarding of a $2 million contract to the company.-Led marketing efforts for proprietary proposal software developed by the owner, implementing strategies to maintain a high volume of class registrations and software purchases.-Managed training courses for the proposal software, overseeing class registrations, classroom management, and review of training materials to ensure… Show more -Assisted in the creation, editing, and finalization of business proposals, contributing to the successful awarding of a $2 million contract to the company.-Led marketing efforts for proprietary proposal software developed by the owner, implementing strategies to maintain a high volume of class registrations and software purchases.-Managed training courses for the proposal software, overseeing class registrations, classroom management, and review of training materials to ensure effective learning experiences. Show less

Charlotte, North Carolina Area

-Promoted from Leasing Consultant to Property Manager within one year, consistently earning the highest reviews from residents and winning multiple regional customer service and leasing awards.-Successfully managed residential apartment communities with comprehensive property and employee management responsibilities, maintaining excellent occupancy rates of 99%.-Reported accurate financials regarding property status while fostering positive relationships with residents, vendors, and… Show more -Promoted from Leasing Consultant to Property Manager within one year, consistently earning the highest reviews from residents and winning multiple regional customer service and leasing awards.-Successfully managed residential apartment communities with comprehensive property and employee management responsibilities, maintaining excellent occupancy rates of 99%.-Reported accurate financials regarding property status while fostering positive relationships with residents, vendors, and employees to ensure a thriving community atmosphere. Show less

Charlotte, North Carolina Area

-Promoted to Assistant Manager, where I prepared Monthly Close-out reports, researched delinquent accounts, and generated late notices as needed.-Filed court paperwork for evictions when necessary, ensuring compliance with legal procedures.-Accurately entered all rent payments and maintained water billing accounts, facilitating timely resident payments.-Successfully promoted to Property Manager in 2003 due to demonstrated leadership and operational excellence.

Charlotte, North Carolina Area

-Leased apartments for a 404-unit residential community, completing all lease applications and assisting with application verifications.-Communicated with prospective residents, providing exceptional customer service while actively marketing the property to enhance occupancy rates.-Earned a promotion to Assistant Manager due to outstanding performance and dedication to resident satisfaction.

Charlotte, North Carolina Area

-Served as the primary administrator for the Sales Director, supporting a team of 30 corporate marketing managers.-Assisted beer wholesalers across five Mid-Atlantic states with processing sales and marketing events, managing marketing materials, and securing legal approvals.-Coordinated Annual Regional Wholesale Conventions, enhancing collaboration and engagement within the industry.-Acted as a key communicator for the sales director team, ensuring seamless communication and… Show more -Served as the primary administrator for the Sales Director, supporting a team of 30 corporate marketing managers.-Assisted beer wholesalers across five Mid-Atlantic states with processing sales and marketing events, managing marketing materials, and securing legal approvals.-Coordinated Annual Regional Wholesale Conventions, enhancing collaboration and engagement within the industry.-Acted as a key communicator for the sales director team, ensuring seamless communication and operational efficiency. Show less

Bachelor Of Science (Bs), Major: Psychology, Minor: Sociology

Activities and Societies: Phi Sigma Sigma Sorority, Radford Swimming

Associate'S Degree, Interior Design

Interior Design Certificate, 2 year