Robina Wahid Email & Phone Number

Greater Atlanta Area

- Manage multiple clients, budgets and logistical needs for domestic and international conferences ranging from 150 to 1,500.- Conference Director for current client, Association for Information Systems.- Facilitate and oversee other departments involved in delivering events to ensure end-to-end cover.- Develop project plans and critical paths for each event, highlighting clear financial and operational milestones.- Lead regular and virtual client and team meetings to ensure each project is on track.- Create and present detailed project updates to clients.- Negotiate cost savings with contracted hotels and various vendors for event specific services. Select, hire, and manage third party vendors.- Initiate and continually develop an internal SOP for meeting planners for improved onboarding.- Ongoing collaboration with an internal team to develop and update a crisis management plan for planners.

Los Angeles, Ca (Worked Remotely From Atlanta, Ga)

- Led the organization, planning and execution of all aspects of negotiations, site selection, and logistics for internal and external meetings and events for Transamerica Independent Channel (formerly Brokerage) and Transamerica Employee Benefits.- Collaborated, drove and produced high-end ($5,000 - $10,000 per person) incentive programs (international) and business meetings (domestic) for distributors.- Set policies and ensured implementation of event production guidelines with an emphasis on high standards for customer relations, attention to detail, protocol and etiquette.- Developed and managed budget.- Built and fostered strong partnership with Marketing and Engagement & Communications teams to ensure alignment of events with core business objectives and exceed expectations.- Collaborated with business unit colleagues to create an annual calendar of engagement events that maximized potential impact and benefits of programs.- Managed, motivated and led two direct reports: Logistics Coordinator and Travel Coordinator.

Johns Creek, Georgia

- Improved contract negotiations, resulting in added value and substantial cost savings. - Researched and negotiated domestic and international hotel and DMC contracts for up to 20 annual meetings.- Contracted and oversaw all aspects of registration, housing, hotel, food and beverage, and transportation for 25,000 attendees at annual convention.- Performed thorough site visits to ensure quality and desired company goals.- Identified and continually executed food and beverage needs to better serve diverse special requests.- Implemented online registration within the first three months of employment.- Built and continued to manage key industry vendor relationships, resulting in preferential pricing, enhanced company reputation and long-term associations.- Tracked all event related expenses to ensure current budget expectations and projected future budgets.- Generated event specific specialty items and awards, including ongoing recognition programs.

Duluth, Ga

- Advised Fortune 500 clients to ensure expectations were managed and that all events met or exceeded expectations.- Conducted successful contract negotiations with key vendors, including hotel, food and beverage, DMC, décor, and transportation.- Led detailed site inspection and vendor selection.- Managed all aspects of logistics - housing, transportation, activities, food and beverage, and registration.- Reconciled billing for each event/meeting.- Created and maintained event specific registration and survey websites.- Directed client requests and hotel on-site requirements to in-house creative team and A/V company. - Acted as primary company liaison for all national hotels.- Developed internal implementation of streamlining RFPs to ensure an accurate bidding process.

Suwanee, Ga

- Responsible for venue selection, event and materials logistics, staffing, and on-site coordination for all corporate events, including multi-city tours and company wide conventions.- Established and maintained relationships with all vendors for venues, hotels, awards, specialty items, print, A/V production, photography, banners, signage, and distribution logistics.- Audited actual vs. projected event, monthly and annual budgets. - Coordinated projects between writers, designers, editors, photographers and printers to insure on-time, on-budget completion.