Audited and maintained employee files, managing critical documents such as W-9s, Certificates of Liability Insurance (COI), W-4s, and overseeing accounts receivable and payable.Enhanced workplace safety and facility security, achieving a cost savings of $3,000 through collaboration with the company president and CEO.Developed new project templates and consolidated 30 active architectural and design construction projects into a unified system, streamlining project management processes across both physical and electronic formats.Transferred 250 active general contractor records from CORECON HRIS to AUTODESK, significantly improving project management efficiency for clients and project managers.

Administered bi-weekly payroll for 20 hourly and 15 salaried employees using ADP Workforce Now, ensuring precise calculations and adherence to payroll regulations and schedules. Led an employee engagement survey with a 45% participation rate, identifying training and development opportunities for 7 employees and 2 managers based on the results. Facilitated 1:1 meetings between employees and leadership, promoting open communication, in-house training programs, and fostering a cohesive work environment.

Scrutinized 250 monthly invoices for medical coverage overages, achieving an average savings of $1,500 per client. Updated coverage premiums for 350 employees weekly using PRISM HRIS and Excel, ensuring accurate records and efficient payroll processing. Drafted COBRA correspondence for over 50 employees within one hour of termination notice, ensuring legal compliance and aiding employees in making informed healthcare decisions. Created comprehensive benefit booklets for over 50 clients ahead of the 2023 open enrollment period, allowing client benefit specialists to foucs on strategic initiatives.

Facilitated orientation presentations for four academic directorates during the pandemic, coordinating with stakeholders, adapting to virtual platforms, and ensuring effective communication.Organized and coordinated orientation for an average of 1,100 participants annually. Streamlined pre- and post-orientation processes, reducing onboarding time from 3 days to 1.5 days, ensuring timely accountability and minimizing disruptions for quick and effective personal integration. Ensured accuracy and consistency between TOPS HRIS and Excel spreadsheets, reconciling individual pay and attendance for payroll processing and attendance management. Distributed weekly summaries to instructors, directorates, and supervisors, addressing outstanding items and ongoing transaction statuses, facilitating transparency and timely issue resolution.

Assisted members to enroll and navigate the Affordable Care Act through Healthcare.gov.Organized, updated, and maintained electronic call notes for clients enrolling in medical coverages.Generated, processed, and documented payments for medical coverage plans for 1K+ clients in two enrollment periods.

Maintained financial transactions to include quarterly tax payments, deposits, purchases and daily and monthly sales, generated monthly Excel spreadsheets and Pivot Tables to perform quarterly and end of year reconciliation reports and identify resources accordingly. Complied with local, state, and federal regulations in performing business operations.Developed and maintained relationships with vendors and event organizers to provide services for special events, private functions, and public festivals.

Managed and coordinated yearly training for a staff of 15 active-duty servicemembers over a 2-year period.Served as primary point of contact between medical clinic patients and medical staff to include maintenance of medical records documentation in compliance with HIPPA and U.S. Navy regulations.Coordinated and distributed mail and package delivery processing for inter-departmental and inter-office.

Scheduled medical appointments for students attending Marine Corps Officer Candidate School (MCOCS.)Scheduled appoints around the student training schedule, reminded students of follow up appointments through their individual platoon corpsman.Maintained, updated, inventoried, ordered and created medical records of students attending MCOCS, which was up to 350+ students per class session.Organized medical records according to military organizational systems i.e. (individual platoon and companies) for easier access during the training cycle.Sorted, routed incoming mail, answered correspondence, and prepared outgoing mail in regards to medical records information in accordance to HIPAA Act of 1996.Requested information in cases of incomplete medical records with previous commands or duty stations, in order to provide follow up care, immunizations, medications, and medical conditions that could prevent a student from successfully completing MCOCS before training sessions began.Assisted staff and patients by answering questions, phone calls and responding to fax requests in a professional and timely manner.

Gathered, organized and arranged the storage and transportation of medical records for over 3,000 Sailors and Marines in the beginning of a deployment.Scheduled and documented mass immunization of 3,000 Sailors and Marines over a 2 month period prior to deployment to South East Asia.Provided medical care, follow up treatment, diagnosing and distributing of medicine for up to 350 Marines at the platoon level in coordination with Medical Officer at the Battalion Aid Station (BAS) level and Company Corpsman to minimize any training interruption.Maintained records of equipment maintenance for the BAS Humvee and performed needed repairs in coordination with motor transport.