Rohin John Email & Phone Number

Qatar

1. Regulating the Tender Contract Management system as per the organization’s policies and proces2.Tracking the tenders as per the workflow for Tender Evaluation purposes.3. Downloading bid documents uploaded by the bidders through the Oracle E-tender system and delegating to the relevant team for the bid evaluation process.4. Maintaining and updating Tender Technical Evaluation Report (Weekly & Monthly Report).5. Preparing and updating Tender Status Report.6. Initiating letters and memos in FCTS (Formal Correspondence Tracking System) or through EDMS in accordance with the directives of the subject.7. Tracing and organizing all the internal correspondence and follow-ups.(Weekly Report)6. Scheduling meetings (Physical & Virtual) with internal and external stakeholders.

Qatar

1. Reviews all major deliverables (i.e. Design documents, HSE documents, Training Documents, Work procedure documents, etc.) to ensure quality standards and client expectations are met.2. Archive and retrieval of documents when deemed necessary3. Provides regular two-way communication between the client and team, to provide strong team representation and set proper client expectations.4. Track & manage contemplated change notices and change orders in the database5. Developing documentation Design, Review, and Storage guideline

Doha, Qatar

1. Leading the Document Control Centre (DCC) and Managing the reporting staff within the DCC department2. Develop, Plan and Implement project document framework for the project life cycle.3. Convincing the clients to accept the documentation procedures and process for the project. 4. Reviewing and Suggesting the change order issued by the clients.5. Maintaining HR generalist within the Mobilized unit and coordinating general HR functions with the HR department 6. Coordinating and communicating with Quality Managers for providing documents for the Internal and External Audits.7. Developing documentation Design, Review and Storage guidelines.8. Identify & understand the needs of documents of various types in the project.9. Ensure the security, accessibility and proper distribution of organizational documents to particular users.10. Prepare & Conduct meetings and presentations related to database management.11. Maintaining and updating database management system and Share folders 12. Monitoring all the documents that are archived and updated on daily basis or weekly. (Drawings, Documents and Trackers).13. Archive and retrieval of documents when deemed necessary.14. Ensure all the Change Order request made by the clients are properly maintained and followed.15. Enforce Final Turnover Documentation processes are done at the time of handing over the project to the Clients. Making sure all the Approved documents and As-Built are properly arranged has hard copy and soft copy.

Doha, Qatar

Promoted to Document Management department and Administration support to Hamad International Airport Project in Doha/Qatar at Ooredoo1. Facilitate document issue process.2. Preparing Final Turnover Documentations and it procedure and process. 3. Forward document to appropriate engineer for review.4. Follow up on correspondence and outstanding request for resolution.5. Prepare Correspondence, Presentation and reports as required by Project Manager.6. Receive certified drawing approval from appropriate Engineer, issues certified drawing and scans into Company specific Document Management System.7. Maintain and manage all document management equipment, including keeping an equipment inventory, check staff hours, consumable etc.8. Handling Documents of the Project Status.9. Screening, Interviewing and testing applicants: for internal positions

Doha, Qatar

(Providing Administrative support to the Ooredoo Project Manager on Hamad International Airport Project in Doha/Qatar at Ooredoo. And also provided adequate support to Document control team.)1. Assist Project manager and Project Team with document distribution, scanning, copying, etc.2. Process invoices and other miscellaneous payment for the department.3. Responsible to maintain and handle the files, all information and records pertaining to employee’s visa, work permit process, requirements and other related documentation.4. Coordinate for Project Team, Client and Vendor Meetings.5. Coordinating with sub-contractor invoices, claims, requisition, and other related issues.6. Prepare Presentation and reports as required by Project Manager.7. Coordinating with staff on administrative level.8. Review the inventory and check the stock in the store.

Doha, Qatar

Entry Level assistance to HR Department and Sales Department.1. Provides job candidates by screening, interviewing, and testing applicants; notifying existing staff of internal opportunities; maintaining personnel records; obtaining temporary staff from agencies.2. Maintaining employee records Updating HR databases (e.g. new hires, separations, vacation and sick leaves)3. Updating HR databases (e.g. new hires, separations, vacation and sick leaves)4. Conducting preliminary telephonic interview.5. Assisting in payroll preparation by providing relevant data, like Attendance sheet, over time, Sick leave and Annual leaves.6. Prepare paperwork for HR audit Inspections.7. Manage the department’s telephone centre and address queries accordingly8. Responsible for training of new employees who joined the organization.9. Do photo copying, printing, faxing, and filing as needed.10. Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, etc. to produce correspondence and documents and maintain presentations, records, spreadsheets and databases

Master Of Business Administration - Mba, Marketing

Bachelor'S Degree, F & B Production & Service, Front Office & Housekeeping