Rose Ramos Email & Phone Number

United States

Sunnyvale, Ca, Us

Fort Worth, Texas, Us

• Managed demanding professional and personal calendars, screening and prioritizing meeting requests and reconciling conflicts due to last minute changes and travel plans.• Communicated regularly to keep the CEO and Chief of Staff informed on commitments and responsibilities, following up appropriately, effectively anticipating their needs and proactively providing support.• Planned and coordinated complex business and personal global travel, arranging commercial and private flights, ground transportation and accommodations.• Communicated directly on behalf of the CEO and Chief of Staff, drafting and editing outgoing correspondences.• Planned, budgeted and executed meeting logistics providing on-site support for Board and corporate meetings, conferences, and other special events; adapting to live virtual meetings and conferences due to Covid pandemic.• Collected and prepared documents and presentations for use in discussions and meetings.• Uploaded Board presentations, pre-reads and other documents to BoardVantage board portal and maintain files for quarterly and specials adhoc meetings.• Ensured smooth communication between the offices of the CEO and Chief of Staff, both internally and externally, including communicating directly with the Board of Directors, customers and investors, demonstrating leadership and maintaining confidentiality and discretion,• Processed, tracked and reconciled business and personal expenses, and approved CEO Staffs expense reports.• Created purchase orders, tracked and approved invoices for payment.• Worked closely with the Executive Assistant to Investor Relations on Earnings preparation and post calls, investor conferences, non-deal roadshows and adhoc investor meetings.• Partnered with C-level Executive Assistants to ensure their Executives are informed and prepared for meetings.• Handled, managed and tracks personal projects, tasks and activities.

Campbell, Ca, Us

• Managed extensive, extremely active and demanding professional and personal calendars, proactively prioritizing and reconciling conflicts due to last minute changes, understanding context and the bigger picture to make sound judgment with calendaring decisions; ensure that the CFO stays on track and anticipate needs in advance.• Arranged complex domestic and international travel across multiple time zones, create detailed itineraries and agendas; compile documents for travel related meetings and process/track expenses in Concur.• Business Partner and gatekeeper to CFO adapting to competing demands, organizational changes and responsibilities allocating work time within a demanding schedule.• Created, tracked and approved purchase orders, invoices and time-off requests.• Created and edited presentations, documents and correspondences.• Interfaced and communicated across all levels (internally and externally) on behalf of the CFO, including greeting and escorting visitors and candidates.• Provided and supported implementation of business solutions by building relationships and partnerships with key stakeholders; identifying business needs, recognizing and determining necessary processes and practices. • Planned and coordinated meetings, off-sites, and teambuilding events handling all logistics from creating the agenda, AV requirements, meeting hand-outs and catering needs.• Provided additional support to the CFOs four direct reports as needed and handled adhoc requests.• Coordinated Board of Directors meetings communicating directly with Directors and Executive Leadership team handling confidential and sensitive information.• Handled logistics for quarterly earnings call and partner with Investor Relations determining the Executives attendance for investor conferences, non-deal roadshows and bus tours.• Provided backup support for the Executive Assistant to the CEO, Chief of Staff and VP of Human Resources.

Sunnyvale, Ca, Us

• Managed and prioritized multiple complex demanding calendars and reconciled conflicts to maximize efficiency.• Planned and coordinated complex domestic and international travel, created detailed itinerary and schedules.• Completed and tracked expense reports, purchase orders, and contracts.• Planned, coordinated and handled all logistics for Executives meetings, off-sites and team events.• Composed, edited, and created correspondences, documentation and presentations. • Collected, prepared and finalized meeting agendas, presentations and documents, including handouts, Web conferencing setup and follow up on meeting actions items.• Served as trusted advisor and gatekeeper to the Executives. • Anticipated Executives needs and provided high level proactive support.• Facilitated internal and external communication with comfort; communicate with all external levels from Senior Executives, Board of Directors, Scientific Advisory Board Members and Physicians. • Assisted with new hire onboarding and space planning.• Maintained relationships and communications to ensure business needs are met.• Worked collaboratively across departments to provide a bridge for smooth communication between the Executives and others.• Partnered with other Assistants to ensure their Executives are informed and prepared for meetings.• Provided additional Executive level administrative support to CFOs direct reports, including CIO.• Maintained Finance intranet site with current policies, forms and other documents.• Maintained IR App, website and intranet site with current financial and conference information. • Created executive briefings and information packets capturing current financial reporting from Thompson One and Nasdaq IR Insight. • Managed logistics for investor conferences, non-deal roadshows, shareholder meetings, analyst events, quarterly earnings call and handled adhoc requests. • Provided backup support for other Senior Executive Assistants

• Provided administrative support to the Chairman & SVP International Administration plus other executive officers, as requested - Manage heavy and frequently changing calendar, screen calls, make calls on Executives behalf, process expense reports, business card scan, maintain files, subscriptions, preferred office supplies, handle passport renewal, sort business and personal mail and handle all personal and business requests.• Special emphasis and attention to detail is required for all work related to the Chairman’s anti-patent reform activities including communications with Congressmen and Senator’s staff. • Collected, prepared and handled highly confidential, time sensitive information and material for use in discussions/meetings of your management, including presentation materials, discussion notes, letters, memorandums and correspondences.• Worked effectively with senior-level executives within and outside the company, as well as with customers, vendors, law firms, visitors, and other dignitaries via telephone, email and face-to-face interactions.• Prepared and scheduled meetings (including personal appointments), anticipated all details and ensured that Chairman attends all meetings on time. Coordinated travel arrangements.• Coordinated Chairman’s daily schedule with Driver’s. • Communicated daily with Chairman & SVP International Administration via Skype, video conferencing and email to ensure action items are met.• Handled details of a highly confidential and critical nature with discretion.• Maintained in-depth knowledge of Company operations, policies, and procedures.

San Jose, Ca, Us

• Provided administrative support to President/CEO – Calendar management, coordinated domestic & international travel, screened calls, scheduled meetings, generated expense reports and created PowerPoint presentations. • Coordinated, prepared and ensured deliverables of quarterly Board of Directors and annual off-site Shareholder’s meetings by communicating with executive staff to obtain required materials and venue set up. • Provided support to CFO, VP Corporate Controller and Director of Finance – Scheduled meetings and coordinated domestic and international travel. Edited quarterly 10-Q and annual 10-K. Created and maintained Finance files. • Provided support to VP of Human Resources – scheduled meetings & WebEx conference bridges, created PowerPoint presentations, and generated monthly staffing reports.• Responsible for supervising 2 front office support staff and provided back up support when needed.• Successfully managed renovation of 48,000 sq ft building within the projected time frame while staying under budget by $100,000 while maintaining administrative support to Executives.

• Provided support to President/COO - Coordinated travel, managed calendar, set up meetings, processed expense reports, prepared meeting agenda and presentations, recorded meeting minutes.• Provided support to V.P. Human Resources/General Counsel. Handled all HR Administration.• Responsible for maintaining office equipment, supplies, space planning, and facilities issues• Buyer – Obtained PR approval, processed PO’s in Navision database and order placement.• Responsible for RMA’s and Shipping/Receiving• Provided back up support to Accounting as needed• Event Planning

• Supported President/CEO, COO, VP of Sales & Marketing, Director of Business Development, Controller• Direct liaison between V.P. Sales & Marketing and perspective customers; generated all hardware and service contract quotes, typed correspondences, responded to inquiries.• Managed Customer Service and Administrative staff.• Designed formal customer quote and bid documentation.• Created and implemented process for return merchandise authorizations, serialized inventory database, after hour call dispatch center.• Planned & coordinated company functions.• Performed Human Resource functions and processed weekly payroll, and accounting responsibilities. • Managed primary customer accounts; Lockheed Worldwide, Boeing Nationwide, Northrup Grumman, GTE-TSI, Rockwell, NASA, NOAA, McDonnell Douglas.• Exceeded 50% profit margin on all Silicon Graphics hardware sales.• Surpassed monthly quotas of $300k.