Rosemary Bishop Email & Phone Number

Elkridge, Maryland, United States

* Experienced using Asana for Project Management.* Responsible for ensuring all required documents are submitted along with USG applications for funding, collect and proofread the documents, and compile them in PDF format for submission;* Provide administrative support to a team of 6 US Government Specialists, monitoring websites such as Grants.gov and Beta.SAM.gov for funding opportunities to support programs in Education, Health, and Environment in 16 countries worldwide; * Maintaining multiple Excel documents, including timelines and submission guidelines, updating as needed, which includes communicating with the team regarding important changes/dates/updates;* Work with accounting department to ensure invoices and membership dues are paid on a weekly basis;* Organize and coordinate internal and external meetings for the Ex Director, Global Partnerships and team;* Research, analyze, and recommend funding opportunities and potential events aligning with Planet Aid's mission in the health, climate change, and education sectors;* Maintain Partnership calendar with all pertinent information with respect to events.* Communicate with the Marketing and Communication Team to coordinate workload for the graphic designer and website & social media postings.* Work with team members to coordinate conference and seminar registrations, attendance payments, and travel coordination;* Maintain and track consultant's contracts and invoices;* Maintain files of correspondence and documentation, including creating new files when necessary, ensuring team members have access, and filing documents as needed;* Create summaries of funding opportunities from USAID, CDC, US Embassies, and State Departments.* Pilot new platforms and technology, teaching other team members, and providing feedback to providers.

Greater Denver Area

* Grow and nurture the Little Kids Rock community of music teachers by providing support and guidance. Providing customer service to our teacher & student communities is always my #1 priority.* Posted events and other information on the Little Kids Rock Colorado Teachers Facebook, Twitter, and Instagram pages while engaging with the community answering inquiries and questions..* Work directly with the Regional Program Director for Colorado helping to maintain calendars, meetings, workshops, webinars, etc.* Negotiated with vendors during event planning for meeting space travel, hotel accommodations, car rentals, train tickets, etc., building strong relationships with vendors across the country.* Coordinated workshops for teachers ensuring materials are ordered and delivered, catering, and instruments are provided. Taking videos and photos of the workshop activities and sending them to corporate at the end of every session. * Enter data and run reports as needed through Salesforce including workshop attendance records and instrument allocations.* Submitted and track expense reports through Nexonia* Helped to maintain the storage facility for the instruments held in Colorado for the Modern Band Summit and provided support for workshops, registration, meetings, etc. wherever I was needed.* Attended the Colorado Music Educators Conference yearly providing support for setup, tear down and monitoring the LKR booth, engaging conference attendees and answering questions.* Coordinated with Co. MEC in the planning and execution of the first ever LKR Teacher Workshop onsite. More than 30 teachers participated.* Coordinated with conference leadership to plan, promote, and execute the first ever Modern Band Jam Session onsite with over 50 teachers participating.

Louisville, Co

* Provided proactive administrative and operations support to Sr Director Quality and Finance teams for RTG* Attend leadership meetings as appropriate and kept track of action items* Act as liaison and communication bridge across RTG Quality Leadership Team, Finance, and with other functions* Meeting coordination including meeting room reservations, preparing presentation materials, assist with agenda, meeting minutes, travel, catering, setting up WebEx and video conferencing, etc. both onsite and offsite locations* Use problem solving techniques, tact and discretion when handling telephone calls, making travel arrangements, scheduling meetings and managing other requests for information* Track DEKRA invoices with program leaders and project managers to ensure timely submission of invoices for payment* Maintains confidential records, files and, ordering supplies and equipment, and maintain organizational charts* Information resource for departments* Lead and coordinate special projects as directed* Periodically aids other Executive Assistants with vacation coverage, receptionist coverage, and regularly with lunchtime phone coverage* Schedule and coordinate domestic and international travel, accommodations, and logistics using AMEX travel

1801 California Ave., Suite 3700, Denver, Co 80202

• Provided administrative support to executive team and managers• Managed multiple calendars and contacts; planned meetings and adjusted meetings as conflicts arose• Compiled financial information including invoices, budget preparation notes, and forecast information• Developed project websites using SharePoint Designer• Event planning; organized corporate events, including employee training within budget• Used StaffTrak to manage workload of staff and deliverables.

Scottsdale, Az

• Integral member of Fender’s Music Education Program; created and organized events for employees, consumers, and local schools• Planned, promoted, and successfully executed events for musicians, consumers, and employees including arranging travel for celebrities and honored guests around the globe. I was part of the team helping with the creation of the Fender Hall of Fame and Fender University events and I was responsible for communicating with celebrities and guests about travel arrangements, hotels, transportation, etc.• Responsible for understanding budget and budget restrictions finding cost-effective ways to manage a successful event.• Assisted marketing executives in the creation and delivery of employee/consumer communications often being the point of contact for artist relations, public relations, art department, product marketing, and executives.• Provided administrative support to executive, A&R, legal, communications and marketing teams• Arranged all domestic and international travel; obtained all required international travel documentation including passport, Visa, and vaccine requirements.• Managed multiple calendars and contacts• Reviewed licensing agreements for payment and fulfillment obligations• New hire on-boarding training including policy and procedure, expense reporting, travel and accounting procedures, and office telephone systems