Rosie E. Email & Phone Number

Denver, Colorado, United States

Denver, Colorado

• Communications support and schedule management (draft communications, calendar, contact, email and phone) as well as travel planning (coordinate itineraries and schedules for international and domestic trips).• Thinks “for” the president (reviews and drafts emails, organizes materials for meetings, stays one step ahead of president regarding calendar, travel, etc.) and is highly proactive in addressing issues, sensing trends, understands monthly requirements and plans for them.• Meeting planning and agenda preparation for weekly meetings, as well as larger meetings throughout the year (includes venue selection, ordering of food, participant reach-out and execution of meetings).• Aid the president in creating documentation as appropriate using Word, PowerPoint, Excel, Google Docs/Sheets, etc.• Presentation management support including development of PowerPoint presentations that could be used for meetings, external financial analysts, and other senior level stakeholders. • Expense report preparation using Concur and miscellaneous admin/office duties.• Opens mail and prioritizes action/responses for the president. • Oversees the needs in the office environment and provides overall-office assistance.• Supervises and manages the receptionist.• Updates and maintains organization charts.• Personal assistance duties as needed.

Denver, Colorado

• Acts as Assistant to CMO, CRO, General Counsel, SVP of Brand Management, & EVP of Franchise Operations Sales, taking initiative to resolve issues and problems with minimal guidance.• Balances work efficiently between onsite and remote employees.• Assists in answering and directing all incoming calls.• Prepares and maintains expense reports as necessary. Apprise leadership of any extra-ordinary expenses.• Responds to guest complaints and comments; coordinates correspondence and communication with guests and vendors, as appropriate and necessary.• Makes flight/travel arrangements for any and all members of the SLT and Board of Directors, as requested. Effectively coordinates all travel related needs (hotel, ground transportation, etc.).• Proactively manages calendar appointments, ensuring no overlap, double booking to disconnect with travel arrangements, etc.• Handles miscellaneous tasks associated with Red Lion Hotels Corporation and subsidiaries as assigned including, but not limited to, assistance with conference arrangements, shipments, branding materials, and administrative duties such as filing, word processing, and organization of record.• Works closely with Marketing department to help organize needs from various departments.• Negotiated rates for corporate relationships with hotels near corporate office for employees and guests to utilize when visiting Denver office.• Acts as back-up for Brand Management when out of office; works closely with ad agencies to keep processes and requests moving and pushed to completion.• Blasts e-mails for SVP's, as requested, in coordination with Corporate Communications.• Assists in onboarding and training new administrative coordinators.• Organizes office meetings & events, including onsite lunches, ACE/Organizational meetings, candidate interviews, offsite meetings, and works with CEO assistant on Board meetings.• Coordinates various marketing events to be hosted at hotels.

Denver, Colorado

Supporting President, Executive Vice President, & VP of Merchandising• Effectively support and manage frequently changing schedules and assignments from various executives and their departments.• Independently prioritize regular and incoming tasks as needed.• Manage and check expense reports for all employees to be approved and processed by CEO and CFO.• Maintain and update monthly phone distribution list for Denver office.• Order various office supplies and business cards for all associates.• Track and record mileage statements for all office associates to be processed by payroll.• Act as professional liaison between Sysco Denver and outside vendors, customers, associates, and regional directors.• Coordinate travel as the company’s primary planner with cost effective itineraries to include Sysco accounts when available using Concur system.• Organize calendar competently and prepare for events by gathering necessary information and materials.• Prepare Merchandising reports accurately and on time on a daily/weekly basis.• Act as main back-up for Agreement Services Manager to assist with creating, maintaining, and updating contracts.• Set up weekly executive meetings and take notes for senior staff.• Help with logistics of office events and coordinate set up with other team members.• Screen phone calls for CEO and take messages as needed.• Update and manage Ebix system for vendor insurance certificates.

Denver

• Illustrated exemplary communication skills with customer, vendors, and internal team members.• Maintained strict confidentiality of personnel data, proprietary information, and sensitive materials.• Managed payment receipts, tracked financial records and created reporting for executive leadership.• Conducted research, created project reports and assisted with presentation development for project managers and various levels of management.• Executed calendar management and point of contact for all outside vendors to assigned executives.• Communicated with staffing agencies to set up interviews with executives.• Responsibly updated Raiser’s Edge donation database for Foundation.• Ordered corporate credit cards for all eligible company cardholders.• Arranged extensive travel both nationally and internationally. • Accurately recorded meeting minutes.• Critically involved in creating and implementing an efficient document imaging process for the accounting and medical claims department.• Maintained and stocked inventory for break rooms and office equipment.• Assisted with planning and execution of corporate social events.• Effectively updated and recorded Raiser’s Edge database with daily donations.• Responsible for ordering, handling and processing all credit cards for companyexecutives.

Greater Denver Area

• Utilized excellent written and verbal communication skills to build client rapport.• Supervised, coached and counseled staff of 25 on and off-site employees. • Conducted off-site quality checks.• Assisted with new hire process, including background checks.• Worked proactively with ownership to maintain safety and compliance standards for the industry. • Exercised strong sense of respect and confidentiality with both clients and co-workers.• Demonstrated exemplary ability to work in a variety of settings with culturally-diverse families while portraying sensitivity and appropriateness.