Responsibilities • Executing Purchase orders from a variety of demand sources • Negotiating pricing and delivery • Open PO management • Reconcile purchase and invoice discrepancies• Ensuring product delivered on time with cost quoted • Quick reaction to demand changes • Existing vendor management and strategic sourcing/certification • Develop a close working relationship with internal customers• Prepare and issue request for quotations (RFQ)

• Purchase medical supplies required for deployment to the field• Source new vendors and compare prices• Participate in operations meetings as the representative of the materials and fleet department• Generate and maintain equipment and fleet maintenance and allocation records• Obtain registration, insurance and permits for fleet vehicles• Ensure fleet is field ready for quick deployment• GPS monitoring of fleet vehicles• Damage and accident reporting & tracking• Distribution of fuel cards• Provide Operations with information regarding speeding/misuse of company assets• Participate in new hire orientation• Prepare medical kits for deployment to the field• Liaise with HSE manager to ensure the warehouse and office meets all safety standards• Implement new inventory system including software• Maintain updated supplier information• Code and gain authorization for project related purchases• Track shipments and ensure delivery times are met• Ongoing maintenance and organization of the warehouse and office• Answer phone, direct calls, greet visitors• Maintain office equipment, Order office supplies

• Maintain stock levels using min/max system to ensure availability of product for customer requirements• Negotiate with vendors about price and delivery times• Prepare Request for Quotation (RFQ) for customers• Source & purchase products as required• Work with accounting to ensure invoice accuracy and vendor account maintenance • Create and maintain bill of materials

• Perform incoming inspection for all parts, ensuring they manufactured in accordance with engineering technical drawings• Maintain traceability for products in accordance with Transport Canada regulations• Ensure delivery times are met, track shipments to ensure timely delivery• Responsible for all incoming and outgoing shipments, arrange in city courier service• International and domestic documentation preparation• Participate in engineering meetings in an administrative role• Maintain engineering filing system – paper and electronic• Prepare engineering document packages for customer use• Document formatting and proof reading• Participate in operations meetings as the representative for my department• Work with customer service team to provide shipment information to customers• Answer multi -line phone, direct calls, greet visitors and distribute mail

• Perform incoming inspection for all parts, ensuring they manufactured in accordance with engineering technical drawings• Maintain traceability for products in accordance with Transport Canada regulations• Ensure delivery times are met, track shipments to ensure timely delivery• Responsible for all incoming and outgoing shipments, arrange in city courier service• International and domestic documentation preparation• Work with customer service team to provide shipment information to customers• Answer multi -line phone, direct calls, greet visitors and distribute mail

• Answer multi -line phone, direct calls, greet visitors and distribute mail• Maintain office equipment, Order office supplies• Document formatting and proof reading• Responsible for all incoming and outgoing shipments, arrange in city courier service• Prepare engineering document packages for customer use

• Prepare and mail invoices• Receive customer cheques and balance accounts• Respond to customer invoice inquiries • Provide assistance to the administration team as required (data entry, filing, event planning, etc.

• Maintain inventory accuracy• Participate in the implementation of a new inventory system – including warehouse organization and ERP setup• Assist in shipping, receiving and support the parts counter as required• Support the organization and running of the annual inventory counts• Ongoing maintenance and organization of the warehouse