Roxana Noboa Email & Phone Number

Foster City, Ca, Us

● Provide administrative support to 2 Executive Directors and teams in Digital Strategy Operations, overseeing calendars, meetings, expenses, and travel.

Hellerup, Capital Region Of Denmark, Dk

● Acted as a liaison between legal team and business leaders within the organization for the execution and review of contracts and proposals. Reviewed and drafted over 150+ agreements, amendments, and work orders, collectively, serving as the primary point of contact for medical affairs.● Collaborated with cross-functional teams in IT, Finance, Compliance, HR, and other legal colleagues to solve problems, build partnerships, and accomplish objectives.● Spearheaded the project to implement a comprehensive contract tracking system from contract creation to execution, leading to a 20% decrease in contract errors.● Optimized vendor setup, achieving a 15% reduction in payment errors, while also generating and processing purchase orders from approved requisitions requests.● Streamlined concepts, practices, and procedures to increase efficiency by 10%. ● Provided executive support to the VP Global of Pharmacovigilance for the 7-month leave of the executive assistant, ensuring seamless continuity of operations.

South San Francisco, California, Us

● Co-led the onboarding program for a new global office; exceeded deadlines and performance goals and acted as a liaison for cross-functional stakeholders.● Managed a global team of five admins and played a pivotal role in implementing 90-day goal plans while overseeing performance management.● Implemented strategies that resulted in a 10% increase in new-hire onboarding completion, while overseeing weekly reporting and optimizing issue resolution.● Led global social events for new hire cohorts (~100 participants), ensuring an inclusive and seamless experience.

South San Francisco, California, Us

● Provided administrative support to 2 Business Line Leaders in Systems Process Excellence, overseeing calendars, meetings, expenses, and travel. ● Collaborated with potential candidates, arranging interviews, and contributing to the successful role in recruiting over 35 new full-time hires for 2 organizations.● Drove delivery of project times for the Supplier Governance group, providing essential business support for internal and external stakeholders.● Collaborated with procurement to review contracts, generated vendor purchase orders, monitored budgets, and tracked invoices and payments in the P2P system.

South San Francisco, California, Us

● Managed a complex schedule and provided executive support to the VP Global Head of Immunology, Infectious Disease, Ophthalmology, and Neuroscience.● Handled all domestic and international travel reservations, cutting the department travel expenses by 12% and expense reporting to ensure seamless operations.● Coordinated and developed agendas for 3 internal leadership meetings, including Global/Regional Town Hall sessions, off-site, and 2 annual conferences.● Served as the interim Business Manager during the 5-month sabbatical, where I drafted agendas, took minutes, and assisted leadership on projects.● Planned 4 team events, and managed meeting logistics, preparation, agenda, and attendee updates.

South San Francisco, California, Us

● Provided administrative support to 4 Therapeutic Area Leaders, managing calendars, meetings, expenses, and domestic and international travel.● Trained and mentored 5 administrative staff, ensuring workloads were balanced; rolled out new procedures and ensured follow through.● Co-led the 2015 Global Meeting with 300 attendees, managed logistics, collaborated with the content lead, and served as the main contact for meeting vendors.● Coordinated and organized logistics for 4 executive-level meetings, including Global/Regional Town Hall sessions, off-site, and 4 annual conferences.● Served as the Project Coordinator for the Oncology leadership team during the coordinator's 3-month leave, ensuring seamless continuity of operations.

Master Of Business Administration, Business Administration And Management, General

Bachelor Of Arts, Business Management