Roberto Peña Email & Phone Number

New York, New York, United States

• Identify project issues and risks and ensure timely resolution and mitigation. • Recommend solutions to senior management for the resolution of critical issues. • Manage project activities to minimize the impact on agency operations and the public. • Coordinate activities with the project team, C&D staff, contractors, consultants, MTA operating agency staff, and other stakeholders. • Coordinate with MTA operating agency staff to ensure necessary actions, approvals, and resources are in place to support project delivery. • Ensure project activities follow established requirements and adhere to all relevant standards, guidelines, codes, regulations, policies, and procedures. • Ensure that safety and quality are an integral part of project operations. • Manage the preparation and monitor implementation of project plans, quality plans, and work plans. Coordinate with Safety and Quality Management staff. • Manage project documentation to ensure quality, completeness, and accuracy. • Manage and monitor progress against project scope, schedule, and budget. • Work collaboratively with Development and Contracts throughout the project life-cycle, including developing project scope, requirements, design criteria, and procurement packages, evaluating bids/proposals, negotiating change orders, and timely completing contractor/consultant evaluation process. • Review and approve contract invoices and other project charges based on established procedures. • Ensure that expenditures are correctly charged. • Manage comprehensive project document control and retention. • Manage the preparation of reports, presentations, research, and studies. • Manage the presentation of project reporting and coordination of audit/inquiry responses for MTA and external oversight bodies. • Manage staff selection, coaching, training, development, evaluation, and discipline/termination.

United States

• Manage staff responsible for oversight of the Capital Track Program, Capital Revolving Fund, and Reimbursable Budget.• Responsible for managing the $2B 5-year In-house Track and Switch Capital Program.• Evaluating, prioritizing, and tracking Subways divisional Capital Program requests to ensure that capital budget and project performance for in-house managed projects are addressed accurately and promptly. • Provide budget oversight and adherence, monitor construction progress and coordinate track work with other program areas that include Signals and ADA work. • Initiate and administer the annual reimbursable budget headcount exercise to secure positions and material to support capital work. • Initiate and perform the Flexibility Analysis on mainline switches. • Manage the annual NYC Transit’s Department of Subways $3.5M Capital Revolving Fund Program.

Associate Transit Management Analyst • Analyze reimbursable budget requests utilizing historical project charging, reviewing the current project budget versus expenditures, staffing data, and ensuring that force account estimates are up to date. • Prepare the budget package that includes charging analysis and expiring budgeted resources for the upcoming budget cycle financial plans• Coordinate with Subways divisions, Construction & Development, Capital Planning & Budget, and the Office of Management and Budget to ensure resources are allocated appropriately for the next calendar year• Manage the Subways Reimbursable Hiring Plan to be presented to Human Resources and the President’s office for approval.• Manage a $3.5M Annual Capital Revolving Fund program in coordination with Subways’ operating divisions and Capital Planning & Budget to ensure the projects are funded as part of the 5-Year Capital Plan• Prepare and analyze data for monthly Subways’ expenditure report using Hyperion Pillar. • Supervise interns and assistant transit analysts • Provide support for adhoc projects as required.

• Distributed Fastmover and Forecast reports to staff on a weekly basis.• Analyzed data in preparation to purchasing goods.• Prepare contracts and bid documents, work scopes, specifications and related documents• Conduct a review of all bid results and ensure compliance with procurement laws• Issued purchase orders in response to end user forecasts to the public in accordance with public bidding laws and procurement policies.• Updated the Commodity Management System Memo with issues related to the item’s status.• Met with potential vendors for alternate sourcing to ensure a competitive market. • Coordinated meetings between vendor, engineering, and end user to resolve commodity issues or potential alternatives.• Attended monthly SMS Meetings to resolve any disputes with commodities. • Managed the Cost Price Analysis Files & Fastmover Commodities spreadsheets.• Handled Special Projects as needed.

• Analyzed data in preparation to purchasing goods.• Prepare contracts and bid documents, work scopes, specifications and related documents• Issued purchase orders in response to end user forecasts to the public in accordance with public bidding laws and procurement policies.• Met with potential vendors for alternate sourcing to ensure a competitive market. • Coordinated meetings between vendor, engineering, and end user to resolve commodity issues or potential alternatives.• Attended monthly SMS Meetings at overhaul shops to resolve any disputes with commodities

• Updated the Commodity Management System Memo with issues related to the item’s status.• Analyzed data in preparation to purchasing goods.• Prepare contracts and bid documents, work scopes, specifications and related documents• Issued purchase orders in response to end user forecasts to the public in accordance with public bidding laws and procurement policies.

• Provided interpretation of policies and regulations pertaining to retirement options and assisted with the coordination of benefits. • Performed research in response to account issues and inquiries, then processed adjustments independently or in conjunction with other departments.• Coordinated and assisted in implementing a Spanish-language call desk and in person translation including literature translation services.• Processed transactions and entering information into an internal database.• Conducted financial transactions for clients such as loans, retirement filing, beneficiary updates, and other documents.• Provided retirement calculations, pension information, and pension related matters to clients.

• Assisted with securing new partners for the NY Blood Center with retention for existing relationships.• Increased the visibility of the blood center to the general public by engaging civic/fraternal organizations.

• Created strategy plans for newspaper, online, and broadcast based on sales results and target market.• Obtained best target rating points and cost per click reports to advertise on broadcast TV, national and regional and internet.• Created demographic trending reports to support current market demand.• Collaborated with media buyers and marketing managers to determine overall ad strategy for season.• Supervised summer interns and trainees

• Communicated with in-house pre-press department studio and outside studios on a daily basis resolving issues with deliverables.• Reviewed ads in Adobe ImageReady to ensure compliance with advertising laws in various municipalities• Coordinated with Art Directors, Traffic Coordinators, and Buyers to ensure ads met specifications and editing in a timely manner.• Updated images with different backgrounds using Adobe Photoshop

• Managed current and historical image data repository.• Developed a new naming algorithm for various file types to facilitate easier database management and retrieval. • Created daily review reports for the Production Director and VP of Marketing Operations.• Regularly collaborated with operations and the quality assurance group to resolve issues with production.

• Supervised staff for Chase back-office check reconciliation and processing.• Coordinated closely with branches to ensure an efficient workflow and maintained a log of daily production and branch discrepancies.• Implemented product quality and operational improvements. • Produced weekly report for senior management on customer satisfaction projects through surveys of consumer behavior.

Y2K Initiative