Ruben Garcia Email & Phone Number

New York, New York, United States

New York, New York, United States

• Contributed to the seamless management of infrastructure, case management, and customer service operations. Direct daily receipt, organization, scanning, indexing, data entry, and distribution of case materials to.
• Orchestrated the processing and managing of 10,000+ case documents, maintaining zero critical material loss.
• Facilitated the orderly closure of all files in readiness for office relocation, ensuring operational continuity.

New York, New York, United States

• Directed special projects to optimize file management practices and mentored Records and Information Specialists, fostering a collaborative team environment and contributing to professional development initiatives.
• Improved efficiency by implementing a systematic approach to file creation, labeling, tracking, and disposal, resulting in a 20% reduction in retrieval time.
• Facilitated smooth file closure, transfer, and retention processes, ensuring compliance with firm standards and regulatory requirements, contributing to a 15% increase in operational efficiency.
• Ensured data accuracy and organization by conducting comprehensive reviews of electronic and hard copy files, maintaining a 99% accuracy rate, and supporting seamless information retrieval.

Greater New York City Area

• Leveraged Lexis CourtLink/Lexis Advance for database searches, optimizing information retrieval processes. Managed filing and expedited delivery of court documents to judges’ chambers, ensuring timely legal proceedings.
• Compiled and organized witness and trial exhibits, facilitating seamless image scanning for paralegal support.
• Transferred inactive files to the archive facility, maintaining compliance with record retention policies.
• Spearheaded standardization of official file maintenance, establishing a new office policy on electronic recordkeeping.
• Engineered new file structure in iManage digital file management system, enhancing organization and enabling efficient retrieval of numerous case files from legacy systems.

New York, NY

• Orchestrated efficient organization and management of active files, ensuring optimal file safety.
• Implemented systematic categorization and disposal of files, ensuring adherence to organizational protocols.
• Supported paralegal and professional assistant in database management and file retrieval.

New York, United States

Validated and verified information is correct.

Miami, Fl.

Oversaw record management by organizing, numbering, and filing all court paper indexes, case records, witness records, and materials produced in discovery process. Compiled and updated data records and file indexes using Records Management software system. Processed and checked in all files to validate file contents, condition, and organization. Presided.

New York, NY

* Operated as Assistant Supervisor and conducted training on record management. * Project lead for the conversion and migration of files ensuring data integrity and accuracy.* Opened files for new clients and matters.