Ruby Dupré Email & Phone Number

United Kingdom

United Arab Emirates

Carries out initial screening/assessment of vendor registration/prequalificationapplications.Verification of commercial questionnaire and coordinating site/auditvisits between the audit team and vendors. Provides vital information on commercial division,contracts/purchasing personnel. Performs a variety of administrative and clerical duties related.

United Arab Emirates

 Screening telephone calls, enquiries and requests and handling them when appropriate. Attend to all telephone calls render superb customer service orientation and pleasant responses. Meeting and greeting visitors at all levels of seniority. Organizing and maintaining dairies and making appointments. Preparing weekly/monthly presentation (Management.

Diary Management for all internal and external meetings - establish and maintain calendar, arrange appointments to maximize superior’s time efficiency;​Screening telephone calls, enquiries and requests and handling them when appropriate.​Attend to all telephone calls render superb customer service orientation and pleasant responses. Meeting and greeting.

Greeting and receiving guests/clients in a professional yet in a friendly manner. Maintaining polite and open high-quality etiquette at all times in communicating with all clients, suppliers, guests and staff. ​Receives and screens visitors and telephone calls, providing information which requires the use of judgment and interpretation of company profile.

Working as a Document Controller and Executive Secretary for the ProjectManager.Responsible in keeping and maintaining all incoming and outgoing correspondence records. Drafts letters and prepares meeting agendas and minutes of meeting as needed. Prepares/ undergoes final compilation of submittals/ tender documents for submission to the client. Processes.

Receives and screens visitors and telephone calls, providing information which requires the use of judgment and interpretation of policies and procedures.​Working in document management administrative system for registration of incoming/outgoing files, generation of different communications and tracking and retrieval of all project communications for the.

Receives and screens visitors and telephone calls, providing information which requires the use of judgment and interpretation of policies and procedures.​Performs administrative duties at the reception area such as typing, filing, encoding and maintaining of important files and log books. Document classification, sorting, filing, archiving and retrieval.

Responsible for the petty cash disbursement and preparation petty cash vouchers. Should see to it that the counter cashier should not run out of coins and smallbill.​Handles telephone calls efficiently (incoming and outgoing) and relay messages promptly. Receiving invoices and delivery notes. Maintain petty cash/expense sheets. Prepare monthly office.

Data input to database related to document receiving & tracking, document transmittals, document imaging and project document archive, document reproduction & distribution. Handling incoming and outgoing phone calls. Perform clerical functions such as filing, sorting and encoding of documents​Creates and maintains filing systems, records and indexes.