Ruby Flores Email & Phone Number

Los Angeles, Ca, Us

Agoura Hills, California, United States

United States

• Managed a team of 7 Junior Data Analyst • Worked closely with other departments to ensure tasks are efficient on Jira and sent out on an agile development cycle.• Worked closely with QA’s and Developers to ensure releases were launched successfully.• Analyzed transactional data using Excel and other statistical methods to determine discrepancy patterns. • Reviewed SQL code to locate bugs causing discrepancies in fee generation, reporting to back-end development team, increasing Fee Engine to 97% accuracy.• Held weekly PMO meetings with executives and stakeholders to discuss current projects, budgeting, scheduling, staffing and other technical requirements. • Testing methodologies used, UI testing, regression testing, performance testing and data integrity testing.

• Handled a variety of administrative and business tasks for the CEO & President including managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence that was at time confidential, arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for travel-related meetings.• Managed a team of 5 senior managers • Assisted in all company departments, including sales management, purchasing, marketing, warehouse and customer relations. • Serve as gatekeeper by screening and directing incoming calls and visitors. • Provided on-going project management support to CEO and President by proactively tracking and following up on current issues. • Prioritized conflicting needs and making decisions for successful completion of projects/issues often with deadline pressures.• Upheld a high level of confidentiality on acquisitions, divestitures and employee relations.

Woodland Hills, Ca

• Assisted with the management of daily operational activities.• Coordinated the proper allocation of human resources.• Arranged and assisted with the onboarding of new employees.• Processed weekly payroll/auditing/time off, and wages for 100 temporary employees across 10+ client affiliates while ensuring accuracy.• Assisted with project management by creating assignments, tracking progress and resolving issues.• Regional Award Winner 2019 “Amazing Job” for improving accuracy and maintaining confidentiality

Van Nuys, Ca

● Responsible for preparing, verifying and processing invoices, processing of daily financial transactions, and performing statement reconciliations.● Correspond with vendors, project administrators and managers to answer and resolve account and billing discrepancies in a timely manner.● Lien Releases preparation.

Santa Monica, Ca

● Responsible for providing efficient and professional administrative and secretarial support to senior managers, work colleagues and company directors.● Organizing, prioritizing and delegating tasks effectively to ensure that all administrative work was managed competently, and in accordance with the company guidelines and deadlines.● Responsible for all financial procedures and documentations, such as preparing verifying and processing invoices, day to day processing financial transactions, and maintaining listing of account receivables and payable's.● Oversee and supervising the work of junior office staff, while also providing training and orientation for new associates. ● Administer customer services by assisting professionally with high volume calls and correspondence, answering and resolving inquiries accurately in a courteous and confident manner.

Newbury Park

• Processed of all DMV titles and paperwork.• Administrative DMV fees and penalties, collection of fees, processed and completed all necessary liability procedures.• Managed and supervised office operations, such as all financial procedures to ensure productivity and efficiency, assisted and managed reconciliation accounts.• Trained new hires in front office procedures and DMV processing.

Westwood, Ca

● Support to administrators, attorneys and staff members in an upscale, fast-paced business litigations and family law firm.● Performed all accounting functions and was solely responsible for arranging collections on defaulted client payments.● Receptionist and secretarial support; scheduled and coordinated meetings, appointments, events, as well as travel and lodging arrangements. ● Established and updated confidential files, databases, records and other documents.● Sorted, reviewed and distributed incoming and outgoing mail; prepared composed and ensured timely response to a variety of routine written inquiries, and general office duties, such as, ordering supplies, and photocopying.