Ruby Flores Email & Phone Number

Los Angeles, CA, US

Agoura Hills, California, United States

United States

• Managed a team of 7 Junior Data Analyst
• Worked closely with other departments to ensure tasks are efficient on Jira and sent out on an agile development cycle.
• Worked closely with QA’s and Developers to ensure releases were launched successfully.
• Analyzed transactional data using Excel and other statistical methods to determine discrepancy patterns.
• Reviewed SQL code to locate bugs causing discrepancies in fee generation, reporting to back-end development team, increasing Fee Engine to 97% accuracy.
• Held weekly PMO meetings with executives and stakeholders to discuss current projects, budgeting, scheduling, staffing and other technical requirements.

• Handled a variety of administrative and business tasks for the CEO & President including managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence that.
• Managed a team of 5 senior managers
• Assisted in all company departments, including sales management, purchasing, marketing, warehouse and customer relations.
• Serve as gatekeeper by screening and directing incoming calls and visitors.
• Provided on-going project management support to CEO and President by proactively tracking and following up on current issues.
• Prioritized conflicting needs and making decisions for successful completion of projects/issues often with deadline pressures.

Woodland Hills, CA

• Assisted with the management of daily operational activities.
• Coordinated the proper allocation of human resources.
• Arranged and assisted with the onboarding of new employees.
• Processed weekly payroll/auditing/time off, and wages for 100 temporary employees across 10+ client affiliates while ensuring accuracy.
• Assisted with project management by creating assignments, tracking progress and resolving issues.
• Regional Award Winner 2019 “Amazing Job” for improving accuracy and maintaining confidentiality

Van Nuys, CA

• Responsible for preparing, verifying and processing invoices, processing of daily financial transactions, and performing statement reconciliations.
• Correspond with vendors, project administrators and managers to answer and resolve account and billing discrepancies in a timely manner.
• Lien Releases preparation.

Santa Monica, CA

• Responsible for providing efficient and professional administrative and secretarial support to senior managers, work colleagues and company directors.
• Organizing, prioritizing and delegating tasks effectively to ensure that all administrative work was managed competently, and in accordance with the company guidelines and deadlines.
• Responsible for all financial procedures and documentations, such as preparing verifying and processing invoices, day to day processing financial transactions, and maintaining listing of account receivables and.
• Oversee and supervising the work of junior office staff, while also providing training and orientation for new associates.
• Administer customer services by assisting professionally with high volume calls and correspondence, answering and resolving inquiries accurately in a courteous and confident manner.

Newbury Park

• Processed of all DMV titles and paperwork.
• Administrative DMV fees and penalties, collection of fees, processed and completed all necessary liability procedures.
• Managed and supervised office operations, such as all financial procedures to ensure productivity and efficiency, assisted and managed reconciliation accounts.
• Trained new hires in front office procedures and DMV processing.

Westwood, CA

• Support to administrators, attorneys and staff members in an upscale, fast-paced business litigations and family law firm.
• Performed all accounting functions and was solely responsible for arranging collections on defaulted client payments.
• Receptionist and secretarial support; scheduled and coordinated meetings, appointments, events, as well as travel and lodging arrangements.
• Established and updated confidential files, databases, records and other documents.
• Sorted, reviewed and distributed incoming and outgoing mail; prepared composed and ensured timely response to a variety of routine written inquiries, and general office duties, such as, ordering supplies, and.