Ruby Garcia Email & Phone Number

Quezon City, National Capital Region, Philippines

• Administration: o Prepared and monitored annual budgets for the Admin Department, ensuring expenses remained within budget. o Managed contracts for janitorial services, security services, lease agreements, and various utilities. o Coordinated driver and messenger dispatch. o Ensured timely renewal of business permits, licenses, and utility payments. o Monitored and procured pantry supplies and office stocks, adhering to cost reduction programs. o Led annual physical counting of fixed assets with the Finance department. o Managed building and vehicle maintenance, including repairs, renovations, and insurance renewals. o Oversaw company CCTV operations.• Additional Duties: o Managed expat concerns regarding housing, schooling, and services for children. o Organized company events and participated in various committees (EAC, Emergency Response Team, CHSEC). o Served as a power user for the ADM intranet and assisted in HR functions like recruitment, training, and performance management.

Taguig, National Capital Region, Philippines

• Handled recruitment, payroll, benefits administration, and employee relations.• Developed HR policies and participated in formulating the company's Mission and Vision.• Coordinated with Philippine Stock Exchange HR for HMO matters and official events.

Quezon City, National Capital Region, Philippines

Positions held: ADM Officer 1 (01 Apr 2012 – 7 Sep 2012); HR Officer 1 (09 Oct 2010 – 31 Mar 2012); Sr. HR Assistant (25 Nov 2002 – 08 Oct 2010)Responsibilities:• Administration: o Prepared and monitored annual budgets, managed contracts, coordinated dispatch, ensured timely renewals and payments, monitored supplies and stocks, led asset counting, managed building and vehicle maintenance, and oversaw CCTV operations.• Recruitment: o Managed manpower requisitions, sourced applicants, conducted interviews and tests, processed employment papers, oriented new hires, and tracked employee movements.• Employee Relations: o Addressed employee queries, organized company activities, and maintained communication through bulletins and emails.• Training: o Conducted Training Needs Analysis, organized training programs, coordinated with external consultants, managed training logistics, and maintained training records.• Organizational Development: o Assisted in performance evaluations, prepared and maintained job descriptions, and supported the HR Head in job evaluations.• Additional Duties: o Maintained SAP, audited timekeeping, and actively participated in organizing company events as an EAC representative.

Quezon City, National Capital Region, Philippines

• Responded to student queries, tuition assessment, records maintenance, enrollment assistance, medical coordination, document filing, grade updates.

Marikina, National Capital Region, Philippines

• Statutory requirements, accounting support, report preparation, student record maintenance, worksheet checking, student instruction.

Cainta, Calabarzon, Philippines

• Recruitment, personnel documentation, compensation and benefits, employee relations, statutory compliance (for the office and clients), messengerial services.

Makati, National Capital Region, Philippines

• Recruitment, compensation and benefits, training support, documentation, employee relations, statutory requirements.

Quezon City, National Capital Region, Philippines

• Recruitment, psychological testing, preliminary interviews and interview coordination with hiring Managers, recruitment process improvement.

Makati, National Capital Region, Philippines

• Contract monitoring, petty cash management, records maintenance, timekeeping, statutory compliance.

Quezon City, National Capital Region, Philippines

• Personnel documentation, recruitment, communication, compensation and benefits, training support, employee relations, statutory compliance, messengerial services.

Pasig, National Capital Region, Philippines

• Administration and checking of Psychological tests, background investigation, messengerial services.