Ruby Markley Email & Phone Number

Arlington, Virginia

• Processing of customer, inter-company and demonstration orders. This involves: o Setting up new customer accounts o Submit all contract documents to the contracts team for reviewo Liaising with finance team to ensure D&B and payment terms o Check ECTN forms and submit to the trade compliance team for processingo Review all of the details to insure they are correct (prices, allocations, machine specification, configurations). Also conduct a review of the Purchase Order against the quote and the contract administration form. o Logistics and operations coordination, including export and radiation safety compliance. o Amendments o Cancellations o Ensure paperwork is signed off and approved by proper department heads and complies with SOX. o Distribute and release approved orders internally • Prepare and review correspondence, sales documentations, and maintain detailed and organized files. • Support the Sales Manager quotation process in the back office on the product configurator tool (BMI). This involves interfacing on a daily basis with operations, finance, logistics, customer service and sales to complete the quote process and approve it to move forward in the tool.• Work closely with program managers to ensure deliverables are met according to contract requirements• Compile various reports as requested.• Support RFP’s/ Tenders/ Proposals. • Provides general support to all sales staff. • Performs other duties and tasks as requested.

Alexandria, Virginia

Utilized knowledge of various software packages (e.g., calendar, messages, MS Word, MS PowerPoint, MS Excel) to create, update, edit, and revise a wide range of documents, automated records, databases in support of executive staff. Ensured accurate preparation and tracking of official correspondence using database applications. Independently organized documentation for maintaining company records for retention. Scheduled appointments and maintained calendar. Exercised public relations capabilities through various communication methods (phone, email, etc.) from customers to senior corporate executives, answered or effectively identified appropriate referral for action. Recommended, designed and installed office procedures for evolving business practices. Worked independently to ensure accurate funds were allocated to each project.

Sherman/Denison, Tx

Demonstrated resourcefulness and administrative skills through researching and providing effective responses to information requests. Proven performer under pressure while meeting strict timelines. Utilized experience in accounting and administrative techniques to calculate, collect, and process tuition and fees. Verified and processed weekly requisition invoices for payment after verifying validity of invoices. Verify and reconcile multiple department and vendor budgets, prepared reimbursement checks and all purchase orders prior to senior leader approval. Ensured funds were properly allocated for each department. Resolved payment issues and disputed billing through appropriate department managers. Audited and validated travel orders and vouchers and process travel requests. Received and ensured proper distribution of all correspondence. Established and improved file system for departmental accountable record keeping.

Master'S Certification, Contract Management

Bachelor Of Science, Business Management

Associates Of Applied Science, Accounting

Activities and Societies: Phi Theta Kappa, National Honors Society

Associate'S Certificate, Contract Management