Ruth Agius Email and Phone Number

As the Office Manager of the Malta office, (approx. 120 employees) I oversee the day-to-day operations of the office and manage a team of two. My responsibilities include managing events, budgeting, ensuring health and safety regulations are met, fire safety, maintenance, upgrading and improving office facilities, and purchasing. I am dedicated to ensuring that the office runs smoothly and efficiently, while also maintaining a safe and healthy workplace.

Responsible for the procurement requirements of;- Valletta International Baroque Festival (hotels, flights, taxis, packs, communication with artists)- All Teatru Manoel performances- Theatre complex including supplies, works and maintenanceMaintaining good supplier relations and negotiations;Responsible for the daily operational purchasing needs such as planning, issuing and following up on purchase orders;Managing purchase order system whilst liaising with accounts;Drafting and formulating of tender documents for Works, Supplies and Services, while consulting with architects and engineers or any other key experts;Coordinated tender processes covering various general procurement projects for works, supplies and services (cheapest offer/BPQR) including but not limited to;- Security Services- Receptionist Services- Priory of Navarre Works (M&E, Sanitary, Lighting, Joinery, Finishes, Structural) (1.7M)- Supply of Audience Seating Systems- Supply of Chandelier and Sconces- Architect Services- M&E, Fire Consulting ServicesAttend during tender opening sessions and form part of evaluation boards (secretary assisting the chairperson/chairperson);Responsible for all travel arrangements required for artists and staff;Managing and coordination of Chandelier and Sconces Project;Coordination of works with respective contractors;Requesting quotations from various suppliers up to €10,000 excl. VAT; (as per procurement regulations) for waterproofing, metal platforms, electrician services etc.Enforcing of public procurement regulationsEPPSAlso completed the below procurement courses (awaiting results):- Evaluators Training for e-Tenders- Procurement by Contracting Authorities - Grade A- Introduction to Green Public Procurement- Continuous Development Award in Public Procurement Training- EPPS Training

Schedules facilities and services for the Theatre and outside organizations' events;Determines artists' requirements;Maintains a detailed and updated works schedule and calendar;Booking of flights and accommodation for all Artists;Compiling of the evening concert booklet per show;Partly manage Teatru Manoel's Facebook page;Assist in the compiling of e-mailers sent to our subscribers;Assist in developing new events;Liaises with the Artistic Director and with the theatre's programme Consultants