* Provide administrative support to the Head of Secondary as a priority, the Secondary Leadership Team and the Teachers where necessary.* Ensure the smooth operation of the Secondary School’s front office, including welcoming visitors and acting as an ambassador for the Secondary School at all times.* Manage agenda of the Head of Secondary School, organizing internal and external meetings.* Communicate relevant information regarding calendar events, new Student taster days, and day to day operations of the school in the Secondary Notebook.* Follow-up colleagues with their record of absences (illness, unpaid, maternity, holiday, and other leave) and record it in the HR master file.* Check the final attendance in iSAMS registration for students who came late and to double check absent students.* Be the first point of contact between the parents, the wider community and staff members.* Respond to communication in a timely manner and where appropriate, responding directly to communications via email and telephone.* Coordinate meetings between teachers, parents, students, and leadership team.* Assist with event organization and the completion of the event form making sure all departments have signed. Arranged for bus transport and canteen (if both needed for an event).* Assisting teachers, parents, students with information and direct any concerns to the responsible leadership team member or the IT team if the concern relates to technology.* Assist the After - School Activities Team with attendance and ensure internal ASA registers are completed and parents are informed for students who do not attend via telephone.* Assist with the arrangements of interviews for prospective teachers including Skype interviews with HR.* Communicate information regarding new students and taster days to the Deputy Head Pastoral and the relevant Grade Leader.* Assign new timetable sets for old and new students.

*To handle the front desk together with my team colleagues. *Receive parents, guests, and partners, and take them to their meeting location. *Screen telephone calls, enquiries, and requests, redirecting them appropriately and in a timely manner. *Oversee the reprographic center and assist users. *Arrange couriers, sort, and distribute post. *Update any new extension numbers or company mobile numbers for staff. *To report to the facilities management any maintenance that needs work. *Responsible for any administrative tasks, such as ordering supplies, booking transportations, etc. *Assist the accounts with the school payments like application fees, assessment fees, and any other fees for the school. *Check the iSAMS (attendance register) to monitor who are the late and absent students. If they are not in class without any reason provided, it is my job to call and check with their parents.

*To carry out the day to day administration of the front office, including answering phones, screen and direct calls and reply to emails. *Arranging hotel bookings and flights. *To answer queries from clients referring them to contact points at which they can obtain further information. *To report to the Manager any maintenance that needs attention. *Ensuring a speedy resolution to any problems that may arise during work (e.g. CCTV issues, phone connections, etc.) *To assist the Accounts Manager liaise with bank transactions. *Attend to visitors and deal with enquiries on the phone and face to face. *Greet persons entering organization and direct them to correct destination. *Responsible for general administrative and clerical support. *Collect, sort, distribute and prepare mails for courier deliveries. *Preparing the shipment using the WinGold software. *In charge for taking pictures of the diamonds and jewelries. *Assists the Marketing Manager for any diamond and jewelry shows and exhibitions local and abroad.