Ruth Todd Email & Phone Number

United States

Please refer to resume

Conroe, Tx

Office Manager – Responsibilities included but not limited to: interviewing and hiring decisions, new hire paperwork, maintaining the employee database (TaskMaster Pro), input employee scheduled/completed training, office supply ordering, served as HQs contact for HR issues, expense reports, fleet maintenance/registrations. Served as contact for pharmacies, durable medical suppliers and house managers. Provided support to the President.

The Woodlands, Tx

AHIP certified. Oversees the quality delivered to seniors purchasing Medicare supplement insurance. Coaches and mentors sales agents in the rules and regulations of Medicare to ensure they are compliant when educating seniors about Medicare and the different supplement plans available to them. Resource for senior management when questions arise about Medicare and their rules and regulations. Participate each year in recertification in AHIP/Fraud, Waste and Abuse, Code of Conduct, and Compliance.

The Woodlands

- Involved in the planning and coordination of the operational activities of Navigators to guarantee compliance with the Centers for Medicare and Medicaid Services, as well as the Department of Insurance regulations and ordinances. Ensures that all policies and procedures are implemented and well documented, internal reviews of agents' calls and identifying compliance problems that call for formal attention. Assist in the development of risk management strategies to avoid non-compliance. Company contact for providing complaint action results to the Better Business Bureau, Department of Insurance and the Office of the Attorney General. Co-authored Fraud, Waste and Abuse training for the sales agents.

Houston Tx

Executive Assistant/Office Administrator - Executive Assistant supporting the Offshore Department and the Human Resources department. Facility/front office manager with one direct report (receptionist).• HR/Administrative duties included but were not limited to: PowerPoint presentations, writing policies, notary, expense reports, calendar management, new hire documents and new hire orientations, employee benefit assistance, immigration/visa correspondence and document(s) preparation, and coordination of presentation material. Coordinated meetings (invitations, rsvp’s, setting up the meeting room, ordering lunches, preparing meeting packets). • Led two committees:1. Event Committee Leader (employee events) – budget responsibility2. Community Relations Committee Leader for Houston area – budget responsibility • Facility responsibilities included day-to-day activities while always assessing the needs of the facility and the staff, some of which are listed below:1. contract management; 2. vendor selection; 3. building maintenance; 4. cleaning; 5. catering and vending; 6. security; 7. utilities and communications infrastructure; 8. space management, including build-out of new offices; 9. managing the facility budget; 10. conference room scheduling/coordination; and, 11. managed the company car (maintenance and daily check ins/outs)

Milpitas Ca

• Manage all functions of the HR Department and Facilities, some of which include: benefits (401(k), health plans, flex plan, employee-related insurances); supervise plan audits; maintain broker relationships; stock plans; in-house training; company meetings; employee events; maintain policy manual; performance reviews; HRIS overview; background checks; etc.• Stock Plan Administration (stock options, employee stock purchase plan, Edgar SEC reporting (Forms 3,4,5s)) – eight years (hired a stock plan administrator on 9th year in this position).• An extensive broker review was conducted to select a new health plan brokerage firm• Ensured that the company stayed compliant per EEOC and Affirmative Action guidelines• Worked closely with finance to complete quarterly and annual audits.• Manage data gathering for non-discrimination testing, etc.• Participated in the due diligence for and acquisition of a company of 33 employees • Participated in the spin-off of a company of 30 employees (set-up new health benefit plans, including 401(k), within a 3-month period). Managed all of the HR functions for the spin-off, until they staffed up.• Managed several Reduction-In-Forces• Relocation of new hires• Immigration• 401(k) Plan Administrator – head of the Investment Committee, responsible for non-discrimination test data gathering, plan amendments, board resolutions, database management• Member of the Executive Team• Employee Relations and Manager Relations • Manage the receptionist desk; HR representative; stock plan administrator; and, Facilities Manager• Assisted in the development of HR SOX documents