Saad S. Email & Phone Number

Toronto, Ontario, Canada

• Proficient in project coordination, ensuring team adherence to timelines and deliverables.• Maintain comprehensive project documentation throughout its lifecycle using Microsoft SharePoint, cloud-based platforms, SAP and Microsoft Office Suite.• Provide support to Project Managers with administrative tasks, including expense reporting and invoice processing.• Analyze project data and generate progress reports using Power BI.• Handle general administrative duties for Directors, including correspondence management.• Prepare Quarterly and Monthly reports for clients.• Organize meetings, including agenda preparation and logistical arrangements.• Schedule stakeholder meetings and facilitate communication with Project Managers.• Perform various administrative tasks such as expense reporting, invoice processing, and new staff onboarding.• Support Line of Business Staff with correspondence, report preparation, and governance activities.• Participate in team meetings, record minutes, and ensure follow-up on action items.• Engage in Line of Business activities and contribute to special projects as needed.• Undertake additional duties as assigned by Line of Business Directors.• Monitor project progress and generate comprehensive status reports for project managers and stakeholders.• Assist in resource scheduling to ensure team members have necessary resources for task completion.

Toronto, Ontario, Canada

• Handle various office tasks, including filing, report and presentation generation, meeting setup, and supply management.• Execute project management administrative duties such as billing and bookkeeping.• Coordinate allocation of project resources to ensure timely availability for the project team.• Provide real-time scheduling support by managing appointments and resolving conflicts.• Write and distribute emails, memos, letters, faxes, and forms.• Assist in preparing regular reports and input new business accounts into the database.• Develop and maintain filing systems using software such as SAP and spreadsheets.• Update and enforce office policies and procedures and manage outgoing mail, faxes, and packages.• Order office supplies, research new suppliers, and maintain contact lists and travel arrangements.• Submit and reconcile expense reports, create invoices, and process client charges online.• Prepare daily accounting submissions for three different businesses and ensure timely submission of invoices to clients.

• Coordinated travel arrangements, including hotel and air bookings, and managed transportation logistics to ensure smooth operations for project teams.• Responded to phone and fax inquiries, directing them to the appropriate departments for timely resolution.• Oversaw utility bill payments, telephone bills, and managed the company's bank accounts, ensuring financial transactions were executed accurately and efficiently.• Handled all banking matters, including account management and resolution of any banking issues or queries.• Liaised with insurance companies to provide employee information for medical insurance and ensure comprehensive coverage for office assets.• Managed staff attendance records and leave requests, compiling and submitting reports to senior management for review.• Facilitated recruitment processes by posting job advertisements on various platforms, shortlisting candidates, and conducting initial interviews.• Administered staff claim and reimbursement procedures, ensuring adherence to company policies and guidelines.• Conducted induction sessions for new staff and managed exit clearance procedures for resigning employees.• Implemented asset management protocols, including tagging, verification, and recording asset movement and maintenance activities.• Sourced vendors, obtained quotations, and coordinated the goods receiving process to support operational needs.• Maintained control over petty cash float, updated records, issued vouchers, and ensured appropriate expenditure with adequate documentation.

• Facilitated communication between the sales team and clients, ensuring prompt and accurate correspondence to maintain client relationships.• Monitored customer accounts, providing valuable data and reports to support the sales team in achieving their targets.• Managed sales targets, handled phone inquiries, and efficiently scheduled team diaries to optimize productivity.• Generated and processed quotations, promptly addressed customer requests, and followed up on sales quotes to drive revenue growth.• Responded to customer telephone queries, demonstrating excellent customer service and problem-solving skills.• Analyzed and improved operational practices, recordkeeping systems, and office procedures to enhance efficiency and productivity.• Ensured smooth operation of equipment by conducting preventive maintenance, coordinating repairs, and evaluating new equipment and techniques to improve workflow.• Managed inventory of office supplies, proactively assessing stock levels, placing orders, and verifying receipt to maintain seamless operations.