Sam Nystrom Email & Phone Number

Washington, DC, US

• Leads, plans logistics, and supports events in all major museum spaces for Smithsonian Institution units that do not have their own special events teams
• Works with and coordinates logistics for outside corporations and organizations that hold events at the Smithsonian Castle in celebration of their donations to the Institution
• Prepares event timelines and budgets; tracks expenses and insures payments are sent to vendors; keeps team on schedule for upcoming events
• Composes event memos for distribution to event teams, including vendors and internal security and facilities departments
• Keeps detailed notes on event logistics and prepares post-event wrap-up reports
• Liaises and strategizes with Smithsonian Institution’s Office of Advancement, Office of the Regents, and Office of Public Affairs on their events

Washington, DC, US

• Planned and led six “Day at the Wilson Center” events, each of which consisted of a two-day donor cultivation and benefit event for up to 150 guests that include a seated dinner and a day of programming at sites such.
• Planned and managed four fundraising awards dinners in Washington, DC, New York City, Mexico City, and Chicago for the Woodrow Wilson Awards that resulted in a combined net of $3.5 million; assigned duties and managed.
• Designed and updated six Woodrow Wilson Awards fundraising dinner websites and their respective pages with NetCommunity web-based software.
• Prepared budgets for Day at the Wilson Center events and Woodrow Wilson Awards dinners; tracked their income and expenses; oversaw vendor payments.
• Designed Woodrow Wilson Awards collateral material including sponsorship packets, invitations, and dinner programs with Adobe InDesign and Photoshop software.
• Planned and led four Food for Thought donor luncheon cultivation and benefit events at the Wilson Center; managed logistics at the luncheons.

Washington, DC, US

• Acted as primary liaison to over 450 exhibitors and 15 vendors for OFC/NFOEC 2012 Conference, answering logistical questions and supplying exhibitor updates to vendors.
• Prepared and disseminated online Exhibitor Service Manual, monthly informational newsletters, and exhibitor sections of OFC website to exhibitors and vendors.
• Used ExpoCad and ExpoCad Web programs to compile and edit exhibitor information to print in OFC Exposition Buyers’ Guide.
• Drafted housing and travel information portions of Optical Society Meetings website for eight destination meetings.
• Worked with San Jose Convention and Visitors’ Bureau and area San Jose restaurants to organize Dine Around event for CLEO 2012 Conference.
• Negotiated rental space and catering for two receptions for CLEO 2012 Conference.

Washington, DC, US

• Aided with Kennedy Center merger, serving as Coordinator in Kennedy Center Special Events department for July 2011

Washington, DC, US

• Planned and executed over 60 annual events for the WNO Development Department.
• Developed, analyzed, and recommended annual event and department budgets in conjunction with the WNO Development and Finance Departments.
• Tracked and submitted weekly expenses for the Department.
• Managed and executed logistics of five Galas, raising between $125K and $550K with attendance between 250-400 guests at each event.
• Planned and managed eight cast parties and over 20 donor cultivation and benefit receptions.
• Managed six interns and two weekly volunteers, as well as multiple-member volunteer teams for special projects; assigned and supervised intern and weekly volunteer projects.

Washington, DC, US

• Acted as main liaison with event vendors; managed and negotiated contract, verified completion.
• Processed gifts from donors using Tessitura and oversaw tax receipt generation.
• Collected and tracked responses for event attendees in Tessitura.
• Drafted pre-sale letters for Galas and silent auction catalog descriptions.
• Coordinated regular invitation mailings to 1300-2000 households and delegated tasks to WNO Volunteers and Interns who aided with mailings.

Washington, DC, US

• Coordinated marketing efforts with Production, Volunteer, and Artistic Departments for 2006 Madama Butterfly and 2007 La Bohème Simulcasts; organized and executed strategy to flyer area Metro stations.
• Coordinated events for group such as backstage tours and restaurant offers and served as staff contact for Out at the Opera for 2006-07 season.
• Performed daily administrative tasks such as maintaining calendar and scheduling meetings, handling calls and other projects as needed.

US

• Contributed to the maintenance and expansion of a prospect database consisting of nearly 450,000 US companies with possible foreign exchange needs. Allocated leads to sales force and monitored lead performance.
• Conducted analysis of key competitors. Identified and communicated Ruesch’s advantages versus individual competitors. Used web program Contribute to upload this information onto Ruesch’s intranet.
• Tracked visitors to Ruesch’s website and analyzed their value to the company.

US

• Identified and pursued new business opportunities for Ruesch. Developed expertise in foreign exchange markets, the Goldmine sales management tool and general marketing strategies.

US

Protocol Officer Training

Bachelor'S Degree, English / Drama

Education record