Sam Nystrom Email & Phone Number

Washington, Dc, Us

• Leads, plans logistics, and supports events in all major museum spaces for Smithsonian Institution units that do not have their own special events teams• Works with and coordinates logistics for outside corporations and organizations that hold events at the Smithsonian Castle in celebration of their donations to the Institution• Prepares event timelines and budgets; tracks expenses and insures payments are sent to vendors; keeps team on schedule for upcoming events• Composes event memos for distribution to event teams, including vendors and internal security and facilities departments• Keeps detailed notes on event logistics and prepares post-event wrap-up reports• Liaises and strategizes with Smithsonian Institution’s Office of Advancement, Office of the Regents, and Office of Public Affairs on their events

Washington, Dc, Us

• Planned and led six “Day at the Wilson Center” events, each of which consisted of a two-day donor cultivation and benefit event for up to 150 guests that include a seated dinner and a day of programming at sites such as U.S. Capitol, U.S. Department of State, and the British Ambassador’s Residence; assigned duties and managed logistics at the events; tracked event RSVPs in Raiser’s Edge.• Planned and managed four fundraising awards dinners in Washington, DC, New York City, Mexico City, and Chicago for the Woodrow Wilson Awards that resulted in a combined net of $3.5 million; assigned duties and managed logistics at the dinners.• Designed and updated six Woodrow Wilson Awards fundraising dinner websites and their respective pages with NetCommunity web-based software.• Prepared budgets for Day at the Wilson Center events and Woodrow Wilson Awards dinners; tracked their income and expenses; oversaw vendor payments.• Designed Woodrow Wilson Awards collateral material including sponsorship packets, invitations, and dinner programs with Adobe InDesign and Photoshop software.• Planned and led four Food for Thought donor luncheon cultivation and benefit events at the Wilson Center; managed logistics at the luncheons.• Liaised with fundraising consultants and vendors for Woodrow Wilson Awards dinners and Wilson Center events.• Used Raiser’s Edge, NetCommunity, and Marketo software to compose, edit, and distribute weekly email newsletters, event invitations, and notifications to donor groups in Wilson Center database; used Photoshop and HTML to format the newsletters and emails to donors.

Washington, Dc, Us

• Acted as primary liaison to over 450 exhibitors and 15 vendors for OFC/NFOEC 2012 Conference, answering logistical questions and supplying exhibitor updates to vendors.• Prepared and disseminated online Exhibitor Service Manual, monthly informational newsletters, and exhibitor sections of OFC website to exhibitors and vendors.• Used ExpoCad and ExpoCad Web programs to compile and edit exhibitor information to print in OFC Exposition Buyers’ Guide. • Drafted housing and travel information portions of Optical Society Meetings website for eight destination meetings.• Worked with San Jose Convention and Visitors’ Bureau and area San Jose restaurants to organize Dine Around event for CLEO 2012 Conference.• Negotiated rental space and catering for two receptions for CLEO 2012 Conference.• Organized housing placement for over 120 VIPS at seven hotels for CLEO 2012 Conference and reconciled hotel invoices after conference.• Wrote and edited existing meeting registration tracks using NetForum software for FiO 2012 Conference.

Washington, Dc, Us

• Aided with Kennedy Center merger, serving as Coordinator in Kennedy Center Special Events department for July 2011

Washington, Dc, Us

• Planned and executed over 60 annual events for the WNO Development Department. • Developed, analyzed, and recommended annual event and department budgets in conjunction with the WNO Development and Finance Departments.• Tracked and submitted weekly expenses for the Department.• Managed and executed logistics of five Galas, raising between $125K and $550K with attendance between 250-400 guests at each event.• Planned and managed eight cast parties and over 20 donor cultivation and benefit receptions.• Managed six interns and two weekly volunteers, as well as multiple-member volunteer teams for special projects; assigned and supervised intern and weekly volunteer projects.• Aided with Kennedy Center merger, serving as Coordinator in Kennedy Center Special Events department for July 2011

Washington, Dc, Us

• Acted as main liaison with event vendors; managed and negotiated contract, verified completion.• Processed gifts from donors using Tessitura and oversaw tax receipt generation.• Collected and tracked responses for event attendees in Tessitura.• Drafted pre-sale letters for Galas and silent auction catalog descriptions.• Coordinated regular invitation mailings to 1300-2000 households and delegated tasks to WNO Volunteers and Interns who aided with mailings.

Washington, Dc, Us

• Coordinated marketing efforts with Production, Volunteer, and Artistic Departments for 2006 Madama Butterfly and 2007 La Bohème Simulcasts; organized and executed strategy to flyer area Metro stations.• Coordinated events for group such as backstage tours and restaurant offers and served as staff contact for Out at the Opera for 2006-07 season.• Performed daily administrative tasks such as maintaining calendar and scheduling meetings, handling calls and other projects as needed.

Us

• Contributed to the maintenance and expansion of a prospect database consisting of nearly 450,000 US companies with possible foreign exchange needs. Allocated leads to sales force and monitored lead performance. • Conducted analysis of key competitors. Identified and communicated Ruesch’s advantages versus individual competitors. Used web program Contribute to upload this information onto Ruesch’s intranet.• Tracked visitors to Ruesch’s website and analyzed their value to the company.

Us

• Identified and pursued new business opportunities for Ruesch. Developed expertise in foreign exchange markets, the Goldmine sales management tool and general marketing strategies.

Us

Protocol Officer Training

Bachelor'S Degree, English / Drama

Education record