Executive Assistant
Current~ Engages in day-to-day communication and builds strong relationships using inter-personal skills to collaborate across the organizations multiple international locations.~ Effectively drives and manages change - able to nimbly adapt and re-prioritize on the fly.~ Works closely with the SVP/BizDev team to maintain focus on common goals and workflow.~ Organizes all meetings (e.g., book meetings, confirm all attendee availability, ensure room set up, A/V working, distribute meeting agenda information, etc.)~ Attends meetings, takes notes, communicates follow ups and key communications to all parties.~ Manages calendar for multiple executives.~ Books travel (Domestic & International).~ Responsible for processing expenses for SVP/COO.~ Manages branding budget. ~ Coordinates internal department communications and events.~ Creates external branding materials. ~ Coordinates with SVP/BizDev to track and maintain a log of new and existing clientele and projects.~ Takes a proactive approach to industry knowledge (e.g., reading camera industry news, attending events, tracking awards schedule, etc.)~ Supports SVP with marketing/rental duties (e.g., building rental quotes, revising orders, invoicing contracts, running reports, etc.)~ Serves as a brand steward both internally and externally.~ Supports SVP with Branding (e.g., updating IMDB credits, website maintenance, end credit outreach, project release research, etc.)~ Supports Front Desk Coordinators (e.g., answering phones, greeting clients upon arrival, etc.)
