Samantha V. Email & Phone Number

California, United States

Valencia, California

Provide administrative support to the President & CEO, and the Executive Vice President & CFO as well as the Business Resources & Billing Department. Provides occasional support to the Executive VP of Business Development and Marketing, as well as the Chief Technology Officer and Clinical Affairs Department.

Valencia, California

Assists with the preparation and maintenance of clinical studies and submissions and other documents to conduct clinical trials with the end goal of receiving product clearance / approvals in conformance with U.S. FDA, CSA, and CE mark and other regulatory and notified bodies' requirements.Responsible for creating and maintaining multiple excel spreadsheets for device tracking and related clinical study supplies, including tracking of expiration dates of all medical devices. Responsible for patient enrollment tracking, maintaining investigator credential files, licenses and the like. Supports Clinical Affairs Department with compiling study source documentation and ensure that Institutional Review Board approvals are current. Assists Clinical Staff in the initial evaluation of research product problem incident and/or adverse event reports.

Westlake Village, Ca

Administer the approval, processing and payment of invoices for the Global Clinical Development group for the BioScience clinical studies. Ensure that each invoice is paid using the correct method of payment. Update invoice trackers on a daily basis to ensure invoice are being processed in a timely manner. Work with suppliers regarding any invoicing issues that may arise and troubleshoot when necessary. Communicate with suppliers in regards to questions, issues and status of invoices. Work with Vendor Management Team and BAS (Baxter America Services –BAS) to ensure new suppliers are set up correctly within all internal systems (JDEdwards, Coupa, ARIBA, etc.). Distribute checks upon arrival from BAS.

Westlake Village, Ca

Department Specialist:Review of global clinical contracts and oversight of contracts accurately entering into internal routing systems: BaxExpense, ARIBA or HFAC (approximately 30-45 contracts per month). Liaison with the legal and finance groups to ensure accurate review of all clinical contracts. Responsible for entry of all fully executed contracts and CDA's into database repository. Maintain the global SharePoint site for GPPO department. Developing and updating of department specific and standard forms as required within Baxalta Global R & D. Developed and implemented an internal system for the submittal of New Supplier Requests as part of the RFP process. Work closely with the Quality teams to ensure qualification of all suppliers prior to work being done. Provide formal input to the new organizational R& D contract and invoice submissions system (Coupa). Work closely with Clinical Quality Management to ensure compliance of all clinical agreements. Work closely with relevant stake holders within cross functional department within Baxalta.

Westlake Village, Ca

Training Coordinator for Clinical Operations:Coordination of Global R&D required training through organizing, preparing and tracking metrics for the entire Research and Development team members and working with software systems and databases. Logistical preparation of Baxter training activities (i.e. Procedures, GCP, EHS, and other topics) for Global Research and Development functions. Coordinate procedural and assignment requests with relevant R&D function heads to provide compilation to Global Clinical Quality. Create and maintain individual team member’s training files for the Global Research and Development. Conduct on boarding activities for New Hires. Initial and ongoing module assignment with in ISOTrain for the Clinical and Medical Departments. Conduct internal QA of Training files to ensure inspection readiness. Participate in team meetings. Maintain the SharePoint as the primary training information resource.

Valencia, Ca

A start up company that is dedicated to giving the best and most personal service and taking the ‘To Do’ out of your to list. Planed complex travel vacations, with private or commercial planes, car services and upscale hotels to making dinner reservations. Provide assistance in managing an office, to scheduling work crews and service repairs, keeping detailed records on service for work and personal vehicles to assisting with accounting, utilizing QuickBooks, and answering telephones. Run errands; pick up dry cleaning to assisting in party planning for small intimate events to large corporate outings.

Valencia, Ca

Provide general clerical support to the President/CEO, including but not limited to operation of the telephone system and voicemail services, taking and delivery of messages and handling of all incoming and outgoing mail, operation and maintenance of the office postage meter and office equipment. Attend various committee and board meetings and events, take and transcribe meeting minutes and present a positive and professional image to VIA members, board of directors, committee chairs and visitors.

Valencia, Ca

A private company manufacturing kitchen textile products serving markets worldwide. Provided assistance to the President, Senior Vice President and supported the sales staff. Organized weekly staff meetings, arranged domestic and international travel. Managed and organized all the company’s Patent and Trademark documentation. Coordinated and maintained all exhibition services when exhibiting at trade shows and supervised office staff.

Burbank, Ca

A private company manufacturing and distribution home textiles serving the domestic market. Provided assistance to the CEO and additional support to the Executive Vice President of Sales and Marketing, Vice President of Finance, and Director of Operations as needed. Acted as liaison between company and attorneys, Bondholders, and the Board of Directors. Assisted in the administrative portion of reorganizing and restructuring the Company.

San Diego, Ca & New York, Ny

A public real estate holding company with global investments in diversified portfolios’. As personal assistant and executive concierge. Maintained a detailed database of personal and corporate contacts. Managed PART 91 flight department with a Gulfstream IV, based in Newark, NJ. Managed heavy phone load averaging 75 to 100 calls per day with 90% of calls regarding business and 10% regarding the President's personal affairs. Traveled with President domestically and internationally, serving as his personal liaison to the corporate office, filtering, and prioritizing his calls. Managed extensive scheduling, travel arrangements, and preparation of detailed itineraries for high profile President, with homes owned in California, Colorado and New York with a personal yacht moored in Florida.