Managed the front desk reception area. Entered data into databases and checked to ensure the accuracy of the data entered. Ensured that all documentation was uploaded into SharePoint in an organized fashion. Assisted with coordinating company meetings, investor group visits, due diligence meetings and various luncheons. Calendar management for executives and staff.

Assisted patients in acquiring access to their required medications. Researched caller’s issues/problems to find solutions. Conducted prior authorizations and verified insurance. Adhered to and participated in the company’s mandatory HIPAA privacy program/practices and Business Ethics and Compliance programs/practices.

Daily meal production and routing for all deliveries. Recruitment, job posting and improved employee retention. Interviewed, hired and terminated employees along with onboarding and offboarding. Processed bi-weekly payroll of 80+ employees in ADP. Scheduled internal and external meetings for all C-Suite executives. Assisted in special projects and provided support to all management. Maintained confidential employee and vehicle files. Coordinated events, meetings and training for all employees. Facilitated payment of invoices due by sending bill reminders and contacting the schools. Supervised teams of 50+ employees providing guidance and support to ensure high productivity levels. Developed PowerPoint presentations and charts for senior level meetings.

Supervised a staff of 30+ to maintain a hygienic cleanliness of the venue inside and out. Trained, interviewed, hired, onboarding and offboarding employees in Workday. Scheduled staff based on event schedules and employee restrictions. Processed staff bi-weekly payroll within ABMI System. Maintained inventory of materials needed and ordered cleaning supplies when necessary. Assisted with expense tracking of materials purchased.

Greeted and checked-in patrons, escorting and staff supervision. Assisted in helping generate sales for upgrades producing a 75% profit. Provided excellent patron experiences through phenomenal customer service and built lasting strong relationships with all guests. Maintained professionalism at all times with all high profile clientele. Provided support to supervisors as requested.

Executive Assistant to the Chief Development Officer. Planned, coordinated and facilitated monthly office staff meetings, staff retreats and campaign rallies. Entered petitions and volunteers into our confidential database Luminate. Completed special projects and complex administrative tasks requiring a comprehensive knowledge of the organization’s policies, procedures and workflows. Acted as a resource by performing research, analyzing data, compiling reports and graphics by gathering and combining information using data from the organization’s database. Facilitated weekly webinars within various communities throughout California and increased our volunteer’s participation by 60%. Conducted monthly meetings via GoToMeetings. Managed, processed and submitted all expenses for the office. Arranged travel, including flight, hotel and ground transportation for staff within all departments.

Reported to the CEO and directors while managing the day-to-day operations. Facilitated, coordinated and tracked the job costs of special projects. Maintained strict confidentiality with sensitive information, financial documents and client records. Managed all calendar management, business meetings and travel for both business and personal. Processed timecards, bi-weekly payroll, contracted 1099’s and human resources management. Managed expense reports, reimbursements, A/R, A/P and reconciliation of bank account. Prepared and submitted workers compensation monthly to insurance company for payment.

A/C, POS transactions and processed invoices in Quickbooks. Logistics utilizing several freight companies and common carriers. Assisted with the design of new products. Coordinated and attended trade shows selling merchandise wholesale. Conflict resolution for all merchandise received damaged. Supervised staff, interviewed/hired prospective employees and trained new clerical staff.