Sandra Hall Email & Phone Number

Madison, Wisconsin

Executive Assistant

Madison, Wisconsin Area

•Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; including screening and prioritizing phone calls•Maintains executive's appointment schedule by planning and scheduling meetings, speaking engagements, conferences, teleconferences, and travel, ensuring there are no scheduling conflicts and making sure executives know where they need to be when•Represents the executive by attending meetings in the executive's absence; reporting for the executive•Acts as liaison between executives, senior leadership, and sales staff, reporting and directing the teams as needed for projects, tasks, and developments•Prepares analyzes, researches and edits materials and correspondence used in executive presentations, managing projects often by assigning work to admin staff; following up on results•Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions•Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies•Contributes to team effort by cataloging and distributing information and assisting top-level business staff with special projects as needed •Negotiates with suppliers, for team trainings, meetings, and client gift programs•Provides information/training for new staff on policies and procedures•Maintains customer confidence and protects operations by keeping information confidential

Managing the administrative staff for the Madison, WI location

Madison, Wisconsin Area

•Assistant to Group Vice President•Managed calendar for all meeting requests and client visits •Arranged all travel for business purposes.•Prepared agendas for team meetings•Entered GVP sales expenses by tracking, consolidating, evaluating, and summarizing expenses; forwarding for reimbursement•Updated GVP by consolidating, analyzing, and forwarding weekly action summaries•Prepared monthly sales and commission statements by analyzing and comparing sales vs. projection results and forwarding to senior leaders•Complete quarterly sales meeting data, templates, and presentations•Prepared sales presentations, proposal and plans by compiling data; developing presentation formats, case studies and materials based on individual client needs•Facilitated, escalated, and followed up on behalf of the GVP as appropriate on client issue resolution•Conducted research on current and potential clients as needed •Coordinated internal resources for completion of research projects and special reports•Coordination of client onsite visits and training•Coordinated team events, conferences and trainings including location, dates, food, and all logistics •Updated Training Manuals for the entire sales staff•Maintained and reported out on client records via Salesforce

Madison, Wisconsin Area

•This role required cross-departmental communication and strong client management skills that directly impacted client retention and revenue•Worked with clients daily to help them achieve their short-term and long-term strategic marketing needs by consistently communicating progress to the client, while also maintaining balance of internal demands and awareness of client contractual obligations•Assisted in the writing and finalizing of estimates and proposals for client submission •Accountable for revenue reconciliation in SalesForce/CyberLink for all revenue outside of the Master Services Agreement. •Lead client-specific product refresher training sessions to ensure the products were being utilized by the client to their full potential. •Performed basic data queries to provide answers to client questions and assist in strategy development using DSS workbench and Consumer Marketing•Serve as contact person to clients for: list pulls, research requests, dashboard reports, and data loads•Assisted the client’s HG’s team in leveraging the client’s business intelligence platform by triaging requests and questions to maximize client investment•Facilitated, escalated, and followed up as appropriate on client issue resolution•Supported client development with presentation preparation and case study data •Attended and assisted with scheduling client meetings including but not limited to: Contribute ideas and best practices, facilitated meetings when others were unable, prepared client-facing meeting notes as needed.•Developed a 100 page document for clients to use as a quick reference guide

• On-site and off-site event planning and coordination of client meetings, internal meetings, and special events.• Research companies through Hoovers, OneSource, Vision, Microsoft CRM, by company, industry and various business publication websites to assist in preparation for client meetings and sales calls.• Manage travel arrangements and schedules for senior sales and off-site staff.• Design spreadsheets from conception to final product for senior sales and executive staff.• Attend meetings of a highly sensitive nature, recording minutes and action items to be distributed at a later date while maintaining confidentiality.• Negotiated rates and contract with video production company as well as photographer for RMT’s on-demand learning and website page.• Played a key role in the Microsoft CRM Update Committee.• Create and maintain reports for senior sales staff and others as needed.• Assisted and coordinated multiple activities for the new Brand Identity roll-out. *Created marketing presentation boards. *Edited film for two videos on “Refreshing Corporate Identity”. *Coordinated the shipment of all client and staff gifts.• Developed and created executive trailer for use at largest wind farm in the U.S.• Created, implemented, and maintained a new health and safety ordering process for all wind construction sites.• Traveled to a proposed client site for several weeks to hold public meetings with residents on wind farm development. Succeeded in getting 68% approval and land contracts signed for the preliminary work to begin.• Negotiated Terms and pricing for the copy center.• Health & Safety Wellness, Spirit Committee, and Holiday Party Planning Committee Member.

• Provided office support to District Sales Manager, Regional Marketing Manager, Account Reps/Execs, Account Coordinators, and customers.• Completed monthly sales, commission and expense reports. Facilitated outside Agent payments, commissions, and reports.• Assisted in the scheduling, coordination, as well as participated in, sales conferences, training sessions, marketing functions, and meetings.• Performed office management duties including maintaining office supplies for a 45 person office. Coordinated proper functioning of facility and telecommunications sales environment.• On-site event planning.

• Serviced nationwide dealers including the processing of whole good orders, product availability and lead time. • Price quotes to dealers and outside sales representative throughout the United States.• Product identification and application, parts assistance and problem resolution.• Follow up on commitments to ensure promises were kept via proactive communication with dealers in response to open issues or when products may be delayed.• Warranty and returns specialist.• Main contact for John Deere. Receiving, reviewing for accuracy and entering orders, scheduling and creating shipping documents for the warehouse.• Off-site and on-site event planning.

• Provided office support to District Sales Manager, Regional Marketing Manager, Account Reps/Execs, Account Coordinators, and customers.• Completed monthly sales, commission and expense reports. Facilitated outside Agent payments, commissions, and reports.• Assisted in the scheduling, coordination, as well as participated in, sales conferences, training sessions, marketing functions, and meetings.• Performed office management duties including maintaining office supplies for a 45 person office. Coordinated proper functioning of facility and telecommunications sales environment.• On-site event planning.

Coordinated all aspects of conferences and conventions for organization. Created and compiled databases of attendees and speakers for badges, cards and check in lists. Maintained affiliate membership and legislative lists. Mass and direcet mailings.

Created, maintained and set up all vendor contacts. Ordered and possessed inventory control of all products, supplies and equipment on site. Responsible for all time keeping of jobs, tasks, and workers.

3 different positions held:International Sales and Marketing Services Manager: December 1995 – November 1997• Worked with advertising agencies to develop advertisements, brochures, and product sheets.• Assisted in coordinating trade shows throughout the world such as England, France, Russia, Canada & China.International Development Coordinator: March 1995 – December 1995• Responsible for sales development in countries where Northern Computers did not currently have any distributors or offices.• Focused on Mediterranean countries where I successfully opened several new dealers with a minimum of $10,000.00 in opening orders in an eight month period. Inside SalesOctober 1994 – March 1995• Provided Sales and technical support for access control systems for an established customer base. Successfully increased sales in my territory from 78% to 109% in five months.