Sandra J. Hernandez Email and Phone Number

Assistant to VP and Controller of Finance and VP, Business Management, Drug Product NA Division. Conserves manager’s time coordinating requests and responses internally and externally; acts as a liaison between the manager and other leaders, employees, external clients, vendors, and stakeholders Manages calendar that changes often and requires coordination and sensitivity; screens requests for meetings; Plans, organizes, and schedules meetings and events with individuals or large groups. Researches and recommends meeting location options; coordinates contract and logistics; selects caterers, orders food and drinks, and oversees set-up for meetings; may sign small catering contracts as allowed by company policy; Screens incoming calls and correspondence and responds independently when appropriate; Prepares documents, meeting agendas, meeting minutes, presentations, and spreadsheets for approval; Makes travel arrangements and prepares itineraries for travel within the U.S. and internationally; changes travel schedules, flights, hotels, and rental cars during normal business hours and also off-hours as needed; Reviews and processes expense reports; Provides other general administrative support, such as filing, scanning, and copying

Provide administrative support to the Associate Dean for Advancement and the major gifts team. Duties and responsibilities include maintaining the daily calendar and serving as primary administrative contact for the Associate Dean, arranging meetings, coordinating and providing support for donor-related meetings and activities, entering information in alumni and donor database, writing and formatting correspondence, briefings, presentations and reports, assisting with travel arrangements, processing travel reimbursements, back-up to Administrative Manager, phone coverage and office reception.

Legal Secretary / Insurance & Financial Services and M&A Departments Assistant to 5 Partners (2 of which are Department Heads) an Associate and Foreign Attorney. Plan and organize firm department meetings up to a year in advance, which include the organization and preparation of materials for all locations, resolve conflict issues when arise in scheduling meetings, conference room scheduling and technical support when needed; keeping calendars for all attorneys;Handle all travel plans for all assignments to include airfare, hotel and cars if needed; coordinate with travel company for best discounts and rewards. Handle extensive expense reports for all assignments. Convert currency when needed. Cross check with statements to ensure conversion is same, especially since market changes daily.Document revisions, imputing of time sheets, dictation, opening of new business forms, Organization of files. responsible for the updating of mailing lists. Responsible for setting up quarterly reviews with associates, handling of confidential materials and distribution of same. Extensive contact with clients from large corporations and large Pharmaceutical companies.

Run the day-by-day operations of the word processing department in a fast-paced major New York Law firm; Delegating assignments as necessary, prioritize work as neededExpense reports, billing and time entry; logging and distribution of same; Training of new staff, make sure they are comfortable with the flow of the department;Managing smooth transition during change of shift by communicating upcoming projects with night supervisor, Extensive interaction with attorneys and clients. Input, edit, and finalize documents. Scan, clean and format documents. Checks completed documents on screen for spelling errors. Proofreads and edits document for grammar, spelling, punctuality and format. Extensive styling of documents, TOC and TOA, PowerPoint and Excel documents. Provide backup support for top partners including the taking of dictation and transcribing it. Assist Marketing Department with annual events and organization of same; prepare all materials for events, organize the assistance of other staff members, contact with venue to ensure everything goes smoothlyAssisted in the organization of all CLE training events and firm social events, i.e. annual golf outing, Associate/Council receptions. Responsible for keeping tallies of all attendees/invitees; assisted in the organization of all packets that were to be distributed at events, meeting and greeting of all parties. Trained all incoming Summer/Fall Associates on the use of CMS and time entry