Sandy Element Email & Phone Number

Ottawa, Ontario, Canada

Ottawa, Ontario, Canada

Ottawa, Ontario, Canada

Various roles: Deputy Commanding Officer, Administration Officer, Supply Officer, Training Officer, Unit Cadet Conflict Management Advisor, and local level support.

Executive and administrative services to the Judge Advocate General (JAG) and provide assistance to the Special Assistants (2) and to the Deputies (9) of the JAG and staff within the Department of National Defence/Judge Advicate General.

Gatineau, Quebec, Canada

Provided executive and administrative support services to the Directorate of Law/Administrative Law (DLaw/Admin Law), the Directorate of Law/Compensation, Benefits, Pensions & Estates (DLaw/CBP&E), and the Directorate of Law/Military Personnel (DLaw/Mil Pers).▪ Routed and tracked items for review or signature;▪ Assisted with the drafting of official correspondence, including legal correspondence;▪ Made domestic and international travel arrangements and processed travel claims for directors (3) and their personnel;▪ Conducted quality control of correspondence management and routing procedures, including but not limited to proofreading, editing and formatting of documents;▪ Collected, compiled, prepared and maintained reports, records, files and data;▪ Coordinated training requests to proper authority for employee professional development;▪ Organized meetings; prepared background materials and recorded meeting minutes;▪ Maintained computer databases to organize and store legal documents; and▪ Liaised between the legal professionals and various internal and external individuals, groups and clients at all levels.

Provided executive and administrative support services to the Director, Civilian Human Resources Service Centre (National Capital Region) (DCHRSC (NCR)) and A/Director Civilian Executive Services (DCES), and her office. - Organized and maintained Director daily agenda; - Helped manage Director's inbox and its flow of information; - Conducted quality control of correspondence management and routing procedures, including but not limited to proofreading, editing and formatting documents; - Routed and tracked items using CCCM Mercury; - Maintained directorate level oversight of activities, monitoring and reporting on progression and compiling operational returns; - Monitored and followed-up on actions related to the administration of the directorate’s human resources (HR) activities; - Coordinated training request as a way to help staff meet specific learning objectives;- Processed Minor Travel Expenses Claims (MTECs); - Maintained records regarding vacation and leaves of personnel; - Provided general administrative support including, but not limited to drafting correspondence, coordinating translation requests, etc. Achievements➢ Developed and maintained an efficient filing and bring forward (BF) system; and➢ Assisted with the preparation of presentation binders of Senior Executives meetings.

Provided administrative support in the areas of HR, training, and general administrative services to management and personnel of Director - Information Management End User Services (DIMEUS). ▪ Coordinated, monitored and tracked all staffing paperwork for the section and sent to Headquarters (HQ) for approval;▪ Ensured proper completion of MTECs and HR Staffing forms, and submitted to HQ for processing and payment;▪ Organized meetings, prepared background materials and recorded meeting minutes;▪ Monitored and coordinated the return of Performance Review Reports / Personal Learning Plans;▪ Maintained oversight of training for the section, preparing registration forms and coordinating participation to ensure employees professional development;▪ Tracked deadlines, monitored progress and ensured follow-up on required items;▪ Created and maintained organization charts using Org Pro;▪ Maintained records re managers' vacation and ensured leave passes were submitted;▪ Managed In/Out Clearances profile of all section personnel using SharePoint;▪ Ordered office supplies and maintained inventory;▪ Assisted with the translation of a variety of documentation from English to French; and▪ Coordinated and advised on issues related to budget forecasting, monitoring and invoice payment, as well as set up commitments (i.e. travel, training, supplies);▪ Monitored expenditures, commitments and forecasts against financial plans;▪ Collected and compiled information to prepare administrative reports; ▪ Ordered and created certificates upon employees’ departure, or retirement;▪ Provided general administrative support including, but not limited to screening calls, sorting mail, as well as developing and maintaining a filing and BF system, etc. Achievement▪ Provided administrative support to selection process 11-DND-IA-OTTWA-352411 resulting in the creation of a qualified CS-02 pool within DND.

Gatineau, Quebec, Canada

▪ Managed and maintained calendar for Associate Assistant Deputy Minister (AADM) (e.g., meetings, travel);▪ Prepared agendas and gathered reference materials for meetings;▪ Reserved meeting rooms, ensuring logistics and equipment needs were met;▪ Developed desk procedure to be used as reference;▪ Provided back-up coverage to Executive Assistant to the AADM, when required; and▪ Answered telephone, took messages and screened calls.

Gatineau, Quebec, Canada

Provided executive and administrative support services to the Director, Emergency and Issues Management Directorate (EIMD), and her office. ▪ Managed and maintained director's schedule;▪ Organized meetings, prepared background materials and recorded meeting minutes;▪ Reviewed directorate budget and reconciled against expenditures;▪ Monitored and followed-up on actions related to the administration of the department’s HR activities;▪ Routed Ministerial Correspondence and Briefing Notes through WebCIMS;▪ Coordinated training request to the Training Coordinator;▪ Made travel arrangements and processed claims for staff, managers and director;▪ Maintained records regarding vacation and leaves for staff;▪ Ordered office supplies and maintained inventory;▪ Coordinated translation requests and assisted with the translation of a variety of documents; and▪ Provided administrative support including, but not limited to mail distribution, faxing, copying, answering phones, and filing. Achievements➢ Developed and maintained an electronic and hard copy filing system;➢ Established an effective BF system in order to monitor flow of information and keep track of important deadlines; and➢ Assisted with the preparation of packages and/or binders for ADM/DG meetings.

Ottawa, Ontario, Canada

▪ Setted up and coordinated meetings;▪ Proofread and edited a variety of documents regarding Nursing & Policy as well as various letters for clarity, grammar, spelling, punctuation and format; and▪ Made travel arrangements and processed travel claims.

Gatineau, Quebec, Canada

▪ Managed the day-to-day office administration, including responding to inquiries, entering orders and verifying purchase orders;▪ Organized Weekly meetings (meeting rapport, agenda and sales reports).▪ Received and verified invoices/requisitions for goods and services;▪ Tracked and addressed outstanding invoicing through a variety of means;▪ Reconciled VISA Statements to receipts for submission to Finance as per guidelines;▪ Updated cheque register and proceeded to bank deposit. Achievements➢ Led a project team for successful submissions of Canadian Federal Government National Master Standing Offer (NMSO) bid for Office Furniture products; and➢ Created a comprehensive proposal and complex technical response to NMSO requirements including complete bid configurations and pricing, as well as custom NMSO documentation.