Coordinate facilities maintenance, and on-site and off-site events. Filing, scheduling meetings, handling correspondence, answering phones, process incoming mail and inventory control.

Provide administrative support to all departments. General office duties include but not limited to Internet research, faxing, photo copying, scanning and auditing of safety related documents and maintain office supplies. Other duties as assigned.

Handled a high volume of client phone calls and maintain daily client relations. Process incoming mail. Monitoring and maintaining office equipment. Create, update, and maintain records and databases. Update office policies and procedures.

Respond to telephone and e-mail inquiries. Manage calendar of all new mediation and arbitration matters, prepare and mail mediation related documents. Create and maintain case files and records, monitor and coordinate with all parties to obtain briefs and exhibits in a timely fashion. Greet participants. Bookkeeping responsibilities. .

Provide administrative support to staff attorneys and paralegals. Supervise and train part-time interns, prepare correspondence and other documents as requested. General office duties including but not limited to Internet research, filing, faxing, photo copying, scanning and auditing of discovery related documents produced by clients and opposing counsel. Respond to telephone and e-mail inquires from the general public.

Learning all aspects of case management and group counseling while working towards completion of internship hours for certification.

Provided administrative support to various clients. Duties performed while on-assignment included but not limited to:Maintained travel calendar, coordinated travel arrangements and processed expense reportsAssisted in scheduling off-site events. Generated weekly reporting of Division sales, closings, cancellations and financials. Prepared correspondence and other documents as requested. Other general office duties including, answered phones, mail distribution, ordering of supplies and conducted Internet research.Processed manual pre-employment background and credit checks of potential employees. Assisted in setting up an on-line process for pre-employment background and credit checks

Provided administrative support to various clients. Duties performed while on-assignment included but not limited to: Maintained calendars and scheduled meetings. Prepared correspondence, presentations and conducted Internet research. Coordinated U.S. and International travel arrangements, processed expense reports. General office duties including, mail distribution, ordering of supplies and other document preparation as requested.

Provided direct administrative support to the Regional VP of National Accounts.E-mail review, screen incoming calls and internet research. Scheduled, confirmed and organized internal and external client meetings, conference calls and off-site events. Assisted with preparation of presentations for new clients and document preparation as needed. Coordinated all travel arrangements through company’s travel program ResX and processed expense reports.

Direct administrative support for the Director of Construction and three Development Managers.Scheduled, confirmed and organized meetings, conference calls and events. Audited and processed expense reports, prepared correspondence, Request for Proposals (RFP) and other documents as needed. Migrated construction and lease documents to newly implemented data management program.

Direct administrative support for the Director of Sales and Marketing and up to thirteen sales offices.Scheduled part time “floating” sales representatives to ensure adequate coverage at various communities. Bi-monthly reporting of time and attendance for the Human Resources department. Coordinated with model maintenance manager for opening and closing of on-site sales offices. Issued service contracts and processed invoices for community needs such as landscaping, cleaning, maintenance, and other trades as needed. Coordinated quarterly off-site training meetings for up to 65 sales staff and managers. Interacted with vendors and homebuyers/owners and answered inquiries about upcoming communities.

Assistant to the Director of Operations. Provided office and administrative support in the areas of Reception, Accounts Payable, Shipping/Receiving and Human Resources. Coordinate/schedule travel and meeting arrangements and other duties as assigned.