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• High volume interview scheduling • Processing I9’s & Background Checks• Tracking candidate onboarding process• Support Recruiters & Account Executives • Timecard Management • Management of VMS for multiple Clients (Workday, Beeline, Greenhouse, Fieldglass, Jobvite etc.) • Concur - Expenses • Processing Reports • Clerical Tasks/General Office support• Plan Team Events

Office Administration

Provide Administrative Support of Recruiting Process:1. Manage HRsmart resume database and applicant tracking system to ensure accuracy and timely review and documentation of all staffing requisitions.2. Coordinate and schedule candidate travel and interview schedules with hiring managers.3. Coordinate and conduct candidate pre-employment testing and background checks.Temporary Staffing:1. Develop and maintain relationships with outside Staffing agencies to build applicant pool for our temporary and temp to hire staffing needs.2. Extend offers to temporary candidates selected for fulltime positions.3. Reconcile department temporary labor billing.4. Monitor and maintain the temporary staffing tracking spreadsheet. Update management weekly on changes.On-Boarding Process:1. Confirm start date and orientation with new hires.2. Prepare orientation schedules.3. Process new hire orientation paperwork and forms.4. Administer on-boarding process including new hire set upEmployee Referral Process:1. Identify appropriate sources of referral.2. Maintain job-posting and referral programs to ensure associates are informed of non-management job openings.3. Partner with Payroll to cut checks.Reporting:1. Generate and maintain a variety of staffing reports, and processes and manage the recruiting matrices-cost-per-hire and Activity Report.2. Adhoc reporting to support recruiting budget.3. Maintain on boarding & recruiter performance metrics spreadsheet

Provides administrative support for General Managers. Organizes, prepares and reviews administrative reports, coordinates calendars and travel schedules, coordinates administrative activities and prepares PowerPoint presentations. Schedules and coordinates meetings, conference calls, and other executive events; informs attendees/participants of function dates and times, reserves meeting space, and hospitality services when appropriate. Coordinates air travel, ground transportation, and hotel accommodations. Sorts, opens, and routes incoming mail for the VP's. Sends, receives, and distributes incoming/outgoing faxes. Composes and types correspondence, memos, presentations, organization charts and confidential material. Assists in capturing payroll and time off information for VP's reports. Processes time sheet and absence reports for the Departments. Prepares and publishes weekly reports as assigned by VP's. Prepares weekly bulletin for merchandising staff and gains approval from VP prior to publishing. Monitors associate issues/concerns and keeps VP's informed of any issues requiring their attention. Manages incoming and outgoing samples for VP/DMM and ensures vendor communication occurs on rejected samples. Communicates in person and through correspondence with internal associates at all levels and Executives within the vendor Community. Controls the VP's calendar to allow enough time for day-to-day work activities. Ensures the VP's are provided with a daily schedule, appropriate hand-outs and files in advance of meetings. Communicates high priority conflicts with VP's to obtain feedback and reset priorities prior to rescheduling. Manages the vendor training registration and event process. Orders refreshments and ensures cafeteria is aware of event. In coordination with Manager of Vendor Relations prepares class materials. Manages administrative functions in preparation and execution of vendor conference and vendor forums.

Aerotek is a leader in the recruiting and staffing industry. With nearly three decades in the recruiting and staffing industry, we have developed the knowledge and skills to deliver the perfect fit between a candidate and an employer.I ensure our customers including contract employees, client managers and local sales teams receive superior customer service and administrative support. Specific responsibilities include:• Providing outstanding front office customer service (telephone and reception area)• Hand outs application and/or orientation packets and verifies information for accuracy.• I9 Verification • Process Background Checks • Maintains drug testing process (setting up employee for the clinic, logging and updating office report, email/communicating results to the office)• Alphabetize and submit timecards to corporate office for Automated Hours Collection System exception accounts• Processing of payroll • File and maintain all office paperwork• Maintaining adequate levels of Pre Employment Packets• Assist with data entry of personal data updates, starts and finishes in PeopleSoft• Conduct orientation for new hires• Processing orientation paperwork to Human Resources Department • Timely processing of Tax Credit Forms and other state required forms• Maintaining adequate levels of administrative support to all internal and external employees• Maintain and organize all office supplies

Answered all calls Administrative Tasks Managed office suppliesDrew up purchase orders for doors and hardwareAssisted Secretary Lead

Served as a Wellness coach for clients.Sold Herbalife products and hosted weight loss challenges.