Scheduled, organized and maintained extremely busy, constantly changing calendar including calls, meetings, events, appointments and lunch meetingsAssisted CEO, COO and Directors with special projects, including project management on new restaurant locationsArranged travel including air, hotel, car and ground transportation for executive team and managersCoordinated logistics on monthly P&L meetings, including airfare, train, hotels and dinner for traveling managersPlanned and executed events including manager dinners, luncheons, holiday parties and company outingsHandled arrangements and oversaw all VIP reservations Answered and screened a high volume of calls, emails and visitors for supervisorCompiled, organized and prepared materials and agendas for company and client meetings Composed emails and collected notes in weekly team meetingsActed as the point of contact between executives and employees/clientsHandled confidential and sensitive information carefully

Provided seamless administrative support on a 24/7 basis Served as a gatekeeper by screening visitors, calls and emails Completed personal tasks for supervisor and his family including coordination of travel arrangements, personal appointments, child and pet care, apartment decorating, supervising household staff, and estate managementAssisted with personal errands such as grocery shopping, gift purchasing, dry cleaning and car pick upOversaw all aspects of event coordination including restaurant reservations, private parties, family events, company outings and holiday parties, and client entertainmentCoordinated extensive domestic and international travel arrangements including air, hotel, ground transportation, private jets and exclusive villasArranged international and domestic conference calls including audio and visual needsManaged daily schedules for executives with varying personalities and preferences ensuring they stayed on taskCompiled, organized and prepared materials and agendas for company and client meetings Composed and edited press releases; handled media requests and coordinated studio toursCoordinated logistics for internal and external meetings and greeted clientsOversaw office maintenance as well as construction and build-out on LA office and Seattle condoProcessed monthly credit card, insurance and corporate bills to be paid on a timely basis Assisted production team with preparation and coordination of commercial shoots including location scouting, permits, casting, talent contracts, call sheets, call times, vendor rentals, wardrobe fittings and location agreementsAttended all company shoots and assisted on set

Organized and managed calendars, coordinated meetings and new hire trainingManaged day-to-day operations including answering calls, meeting with clients, orders and inventory Executed event organization including guest lists, décor, entertainment, menus as well as managed logistics and staff for on site event execution Acted as a liaison between high profile clients and supervisor when they weren’t availableDeveloped and maintained positive relationships with vendors and brand ambassadors.