Managed team of 7 employeesReconciled multiple AR accountsIdentified and wrote off bad debt accounts to send to collectionsCreated monthly journal entries for multiple accrual accounts Reconciled multiple balance sheet accountsBalanced and prepared financials for 17 different companies using QuickBooksPrepared reports and schedules for external and internal audits Calculated and processed sales taxes for over 10 statesAssisted payables manager with reconciliations and troubleshootingMaintained general ledger coding in payroll systemRecorded and depreciated fixed assets, tracked with Sage programProduced payroll reports when requested to managementAssisted Controller with assorted projects

Tracked Daily Cash ManagementInitiated all wire, ACH and EFT paymentsPrepared and provided backup for weekly and monthly borrowing baseCreated monthly journal entries for prepaid expenses, commission/benefits and other accrualsReconciled multiple asset and liability accountsReviewed monthly financials to identify analyze budget variancesMaintained daily Accounts Receivable Rollforward and backupBackup for cash management Calculated all quarterly and annual customer rebatesReported daily operational information including sales, shipping and labor informationRequested, tracked and processed vendor returnsProcessed Canadian payroll and all Canadian and US commissionsPrepared schedules for external bank and financial statement audits

Implemented Quickbooks software and ran program, including processing company payroll, accounts receivable, accounts payable, and financial statementsMaintained customer, vendor and personnel filesProvided administrative support to the owner and lead salesmanResponsible for answering telephone, taking messages and provided assistance to callersProvided inside sales supportConducted weekly update meetings, recorded and sent out meeting minutesBooked all travel arrangements including airfare and hotel accommodationsAssembled all advertising booklets and mailings

Led and directed four accounting team member's daily activitiesEvaluated general ledger, balanced, reviewed, and distributed financial statements for fifteen departments monthlyResponsible for reconciliation of bank accounts, expense accounts, inventoryManaged quarterly audits performed by financial vendor and assisted in annual audit performed by outside accounting firmMaintained confidentialityBackup for accounts payable and accounts receivableRestructured monthly sales tax balancing, saving three hours labor per monthResponsible for payroll, time cards, processing, administration, and maintaining personnel recordsBenefits administrator for health insurance, life insurance, dental insurance, COBRA insurance, short term and long term disability, cafeteria plan, workman's comp insurance, building insuranceResponsible for OSHA compliance reportingAssisted in Lean Training and multiple Lean Mapping eventsDesigned quarterly newsletter and created promotional invites/advertisements for customer eventsResearched and produced return on investment for an upgraded VOIP phone system for four locations saving $3000 in the first year, enhancing communication speed and increasing productivity Coordinated new phone system installation, configurations and trainingMaintained and troubleshoot office equipmentResponsible for cell phones, plans, and upgrades, lowering costs from $.10 to $.06 per minute in five yearsTrained employees on Microsoft Office SuiteMaintained Windows based computer network, including installation of computers, printers and software Troubleshoot computer and computer software issues