Sarah Mathew Email & Phone Number

United States

Austin, Texas Metropolitan Area

Project Administration, including reviewing pay applications, managing miscellaneous scopes, project cash flows, and reconciling cost estimates. Manage consultant and contractor pay applications. Monitor account balances and activities. Provide support for field management, including verification of existing conditions, quality control review, and vendor interactions. Facilitate communication and relationships among tenants, contractors, architects, consultants, and internal teams.

Austin, Texas, United States

Facilitate the planning, coordinating, scheduling and cost accounting of commercial construction projects. Supervise team workflow to meet schedule and client expectations.Utilize Procore, BuildingConnected, Textura, Bluebeam, DocuSign, and other software as necessary to complete projects. Track subcontracts, change orders, drawings, RFI's, submittals, invoices, insurance, and closeout documentation.

Austin, Texas, United States

Prepare and submit RFQ/RFP/Bid responses by coordinating across internal departments, clients, and subcontractors. Organize and maintain live bids, including Architect/Engineer documents, scopes of work, subcontractor solicitation, and facilitate communication among all parties via hard copies and the SmartBid platform. Attend Pre-Bid Meetings and Site Visits. Initiate Kick Off from Preconstruction into Project Production.Develop Subcontractor & Trade Partner relationships. Maintain and update subcontractor/vendor list in Sage 100. Draft, deliver, and execute Master Subcontract Agreements.

Austin, Texas Area

Process subcontractor contracts, change orders, payment applications, and certified payroll. Maintain project electronic records via Microsoft Sharepoint, PlanGrid, BlueBeam Extreme, SmartFile, Impact, and ProjectMates platforms. Request and update permits with TCEQ. Manage the HUB program internally as well as audits for individual projects.Coordinate with the Pre-Construction team to advertise and request subcontractors’ bids and quotes for upcoming projects. Maintain corporate contacts via Cosential and iSqFt databases. Attend charitable, marketing, and networking events as the corporate representative. Support the annual intern recruitment efforts and the onboarding process of both interns and new hires in the administration team. Organize training sessions with select teams as well as company-wide events. Develop and maintain content for the company website via WordPress.

Austin, Texas

Obtain and qualify leads for construction projects for the Eastern US. Prepare and submit responses to Bid/RFQ/RFP/CSPs while interpreting contract specifications to ensure compliance prior to response. Coordinate submittals across 8 departments internally as well as with subcontractors, architects, engineers, and owners. Supervise the workload and work product of estimating department's bid coordinators. Manage Microsoft Outlook calendar for estimating department. Contracts won range from $500,000 to $16 million in cost.Draft original contracts in the standard format of The American Institute of Architects for both Owner and Contractor as well as Design-Build Contract Agreements. Review contract documents proposed by clients as well as coordinate any amendments and accommodations needed by Hellas.

Austin, Texas Area

Coordinate all corporate and client travel. Prepare and maintain interdepartmental accounting ledgers, client information, vendor information, and employee performance records. Responsible for accounts receivable and payable, HIPAA compliance, new employee orientation and training, daily deposits, records retrieval and new process implementation.

Oklahoma City, Oklahoma Area

Schedule appointments for production team. Maintain financial and personnel records for future audits and workers unions. Perform accounts receivable duties including invoicing, handling petty cash, and reconciliations. Provide efficiency as the primary liaison between departments, clients and vendors. Directly support Executive Producers in managing office workflow and personal tasks.